                        Accurate Accounting Time Sheet 
                  Copyright 1995  Bill (the Conductor) Liatti
                             ShareWare Program
         
         IMPORTANT: Help = (F1) or (H) Com/Key  (Com/Key = Command Key)
     Please Note: Com/Key is also referred to as Function Key.

          Summary of Main Menu Note: When the Menu is on screen eight of
     the Function Keys have Reserved/Expan., written after them.  These
     are for future files to help manage work.  Two functions (C) & (E)
     are programmable to access YOUR word processor and/or YOUR utility.
     A word processor is not supplied with this program, but a utility is
     if you wish to use it. Note: The Utility is PUSH BUTTON DOS. You are 
     welcome to use it if you care to, there is no charge for it. Note: only 
     the UTILITY PROGRAM needs 5.0 DOS or higher. 

          To program (C) or (E) type (@) and follow instructions. The (E)
     must be programed to use the utility supplied with Accurate Accounting
     Time Sheet. Example: (c subdir u) programs the (E) Com/Key.  Note: 
     "subdir" should be replaced with the name you used when the program was 
     was installed.  
                                                                         
          The following is the recommended sequence to follow to get started.
     From the Main Menu use the following  Com/Keys (H), (B), (L), (A). Data 
     must be written in (B) ,(L) and (S) only.

    (1) -------------------- (B) Employees Name ---------------------

           From the main menu select (B) Employee Name List, type the
     names of your employees press enter, type five characters or less to
     represent their job description or craft.  Note: It is important that
     you place the supervisors name at the top of the list of employees
     they supervise, as the time sheet places a copy of the first name on
     the list at the bottom right corner of the sheet as the supervisor in
     charge.  If you wish to select a different employee as foreman, press
     Function (S) you will then be prompted for a line number, (they are
     numbered 1 thru 10) type one to select a foreman then press enter.
     You need not worry about saving this file when you finish it is
     automatically saved. You can use Social Security for ID Number.

    (2) -------------------- (L)  Data  Entry  ----------------------

           IMPORTANT: Master Charge number is five characters or less
     assigned by you, for the purpose controlling man hours charged to
     a project.  Subordinate Charge is five characters or less. It's to
     control smaller jobs within the overall project.
           Here is an example. Master Charge is assigned SM100.  To you
     SM100 can represent all Man hour costs for all Safety Related items.
     Now you assign SM101 to represent the biweekly safety meeting required
     by OSHA.  The next line Assign Master Charge as SM100 and Subordinate
     Charge as SM102 to you it equals man hours used for new employee
     orientation. example:

                        Master Subordinate Description

                        SM100 SM101 Safety Meeting Weekly

                        SM100 SM102 New Employee Orientation.

     This method will yield the best results, when viewing in the database
     file.  Note: This file saves data when you exit using (X).  But it is
     a good practice to use the save Function when you write data.  Save =
     (S).  Remember, if you use the ESC Key to exit all data written but
     not saved will be lost.  Also you MUST enter .001 Hrs. for N/S or the
     time sheet will not save that line in the export file.

    (3)--------------------- (A)  Time Sheet ------------------------

            From the main menu select
        (A) Function  Time Sheet
        (H) Function  Help.
     The commands for the header area are the first thing you will want to
     address.  They are (L), (N), (D) and  (K).

            Here is a Tip, when you write location of job using the
        (L) Function, type job location <--SPACE--> Shift (Days, Swing or
     Night).
        (D) Function  Use to enter day and date.
     If you are filling in Date and Day always write it in the
     same format.  Examples, 06-23-94 Thursday or 06-24-94 Friday.
        The recommended method is to use one of two Automatic Functions.
     They are Auto or Auto1.  Note: Auto not auto, the A must be Capitalized
     in both options. Here is the procedure, From the time Sheet and 
     before you press the (S) command, Step #1 Press (D) then Enter Key
     type Auto if you wish todays date to be displayed or Auto1 to display
     yesterdays date, Step #2 Press Enter Key,  Step #3 Press (K) the Keep
     command to save, Step #4 Esc or (X) to main menu, Returning to the time 
     sheet activates Auto or Auto1. The Time Sheet will always display the 
     select date in the correct format.
        
        (N) Function, Name of Company.
        (K) Function, if header is complete USE (K). It KEEPS header data.
     If you write data the same each time, the View Function and Sort
     Function will perform perfectly. Note: Case is NOT important.

            PgDn selects the next list of Employee names, when you see the
     list you want Press (S) Function Key.
        (S) Function saves selected employees.
           There are only two commands that are not straight forward and may
     require some explaining.
        (C) Choose Specific
        (A) Add in a name an option under (C).
        (S) Save selected names in time sheet.
           The (C) function is used if you do not wish to save a list
     as shown.

           Example: Press (C) then select Line 1,2,5 and 8 to save. Now
     select (A) to add another name to the list you are asked, (what line to
     add) it to when you answer, select a line not previously selected. If you
     do not the line number chosen with the (A) Function will overwrite
     lines selected with the (C) Function.
        (S) Function  Saves name chosen and/or added.
     Now you see (Command Menu Help Menu) at the bottom of screen.
        (H) Function Help  Now is a good time to mention that any file
     that has help available will respond to the (H) Key.
        (X) or (ESC) to exit all help.

           If you exit help, the commands available (help bar) to assist
     you in making a time sheet is displayed at the top of the screen.
     Arrow up to see the commands bar at the bottom. The number at the top
     left hand side of this file is the file number. There are fifty files
     in the Data List. These are the files you accessed with the (L)
     Function from the main menu. If you recall each file has nine
     lines. Arrow down to read all nine lines.
           Now PgDn the file number at the (top left) changes. When the
     charge line you wish to use is on screen then press function (O).
        (O) Function   Hours press (O) + enter for regular hours, press
     enter. If the employee worked overtime, press (O) again other wise
     press enter a second time. Prompts will appear on screen type
     appropriate line to write, then press enter. If you are going to
     assign the same hours to more than one employee do it now. This
     is accomplished most efficiently with the (A) Function.
        (A) Function  Automatic.  Type line number and press enter.
     If you are assigning the same hours to more than one employee, use
     the automatic function.
        (F) Function Fix an error. IMPORTANT:  If you slip and use a
     charge that is incorrect then (before you do anything else), Press
     Function (F).
       (M) Function  Move a data line to a different employee.
     If you wrote to an incorrect location use (M) Function to Move Line.
     Remember when moving you MUST select the smaller number first.
           Note: To answer a question you will ask sooner or later.  Yes
     you can select any one of the three lines within the blocked area
     of each employee name.  This allows you to charge against three
     different charge numbers.
       (D) Function  This is used to write a new description, if an
     employee performed work different than the current description.
       (X) Function  Exit and save the time sheet.
     Exiting the time sheet you are forced to save.  Here is an example
     name to show you how easy you can make it for yourself. Please use
     the following suggested method.

           The date is 06-23-94 the name of the foreman is Smith J P. The
     name to save to is 0623SJ Press Enter.  If you wish to retrieve the
     time sheet you do not have to search the entire list. Type
     the name and press enter.  Also if John P. Smith has a second time
     sheet with more employees. Save the second to 0623S1. If you wish to
     retrieve it later you already know the name.  Note: as a little
     incentive to encourage you to follow this procedure you have been
     restricted to six characters. These saved files are saved with a .PRN
     ending but you never need to type the ending when saving or retrieving.
     This is the best method.

    (4) -------------------- (O) Export File -----------------------

            DATA is automatically inserted when a time sheet is saved.

           Tip: Use this file to export data to the Database File. When
     you export, ALL DATA IS SENT.  Note: If you export to a name already
     being used the data is appended to that file.  IMPORTANT:  The files
     in the export file cannot be altered, for this reason it is important
     to save them and back them up occasionally. The files all end with
     (.HLD) after saving the default Export File.
     
       (~) Com/Key   Use to Export data to the database file.
           Use (~) Com/Key type a name press enter the entire file is
     exported to the file you named.
     
     ******** Save Function is reserved for Registered Owners *************
       
       (S) Com/Key   Save export file data in a new file. This
     gives the export file a fresh sheet. This file can become very large
     therefore it should be saved occasionally. Files that are not kept
     small tend to become unmanageable. Try to keep the export file under
     one thousand lines. These files are always an exact copy of the
     time sheets and cannot be altered. The Export File can retrieve these
     files and export to the Database File should you need to work with
     their data.  (The end of each month is one suggestion that should be
     given consideration.) Actually what ever works for you is best.
     
     ******** Save Function is reserved for Registered Owners *************  
       
       (L) Com/Key   Load saved files with (.HLD) endings.
     
       (K) Com/Key   Kill erase a file in the database (.DBS) endings only.
     
       If you wish to export a file that is an updated. You can use
     (K) Com/Key to kill the file in the database.  Now export to the
     same name and you will then have a current, up to-date-file. If
     you wish to add to a file do not kill it, just send new data to
     the old file it will be appended. Warning append will give duplicate
     lines of data if the same data is exported more then once.

    (5) -------------------- (D) Database File ---------------------

           From the main menu select (D) for Database File, the most
     useful file in this program.  When you save a time sheet a copy of
     the data is placed in the export file.  From there you can export
     it to the database file.  This file manages the data for all the
     charges written in the time sheets.  You can view by selecting
     numerous combinations. Overtime hours a specific charge, view all
     hours for a single employee, by date, name, craft, description,
     master charge or subordinate charge, when using subordinate charges
     the program gives the operator the option to view a specific charge
     or to exclude it.
          You can factor man hours to show the additional costs incurred
     because of the factor rate.  Data in this file will give you
     documentation to meet OSHA requirements.  You automatically have
     available information to show where funds were spent and
     documentation for cost overruns.  As an estimating tool it can
     give you accurate cost accounting of similar work performed in
     the past for estimating purposes.
          Take note, the only way to get data for processing is to go to
     the Export file, Function Key O form the main menu. This file is an
     exact copy of each time sheet saved. When a time sheet is created the
     DATA is saved and a copy of the data is sent to the export file.
     It is very important to remember that if data is exported to a file
     which already exist it is appended to the end of the file, if some of
     the data being exported has been previously exported duplication is
     a possibility. DO NOT let this happen. For clarification review item
     (4) this file.
          
          Load a file, then use Command Key for required task.

     
       Command Key             Task they perform.
     
     
     H Com/Key + Enter         File related help
     
     ~ Com/Key + Enter         Creates a temporary file. Useful if you wish
             to sort a file. If sort does not give desired
                               results, you can press S Com/Key + X + Enter.
                               Or if results are desirable then S Com/Key
                               type a name + Enter to save.
     
     S Com/Key                 Type a name press enter to save file.
     
     
     
     ~ Com/Key A + Enter       Creates a temporary file totaling all Hours.
             Then S Com/Key to save the added file.
     
     
     IMPORTANT:    File MUST be added prior to using following two commands.

     + Com/Key + Enter         Will activate Totaling.
     ~ Com/Key + Y             Totals all costs including equipment.
             It isn't possible to total costs faster.
                               Note: Employee and Equipment hourly rates
                               are factored in automatically. If desired,
                               equipment may be removed from this file.
                               To accomplished this review the following
                               Command Key ( V Com/Key ).
     
     
     V Com/Key                 Allows selection of lines that meet Selected
             criteria.  Now use ~ Com/Key + Enter to
                               create a new file containing only selected
                               criteria. Or A Com/Key + Enter then ~ Com/Key
                               to add totals in new file.
                               
     
     V Com/Key + B or          Only Date using -To- may be selected with
     P + Y to Exclude          Subordinate Charges or Description when using
             the exclude function.
     
     
     V Com/Key + C             Note: only viewing by craft selects unique
             this is to allow better control when
                               separating crafts from crafts foremen.
     
     
     Z Com/Key                 Note: use after + Com/Key is activated.
             Z  Allows operator to enter Hourly Rate for
                               a particular craft.  Format example 13.44
                               Z Should be used only when the operator wishes
                               to use an Hourly Rate other than the one in the
                               Man Hour Costs.  M  from the main menu.
     
     
     + Com/Key                 Use to activate addition and factoring of
             over-time hours. Then ~ N to make sub total
                               or Y to total.
                               Note: To make total or sub total and not
                               factor over-time in Press A twice then Enter
                               after + is used.
     
                               IMPORTANT NEVER USE + Com/Key if Sub totals
     TAKE NOTE:                exist in file. If you do the Total will be
                               incorrect.
     
     
     I Com/Key                 Import a file into another. The view Com/Keys
                               allow selection of specific information.
                    
     TAKE NOTE:                Never import a file which has been TOTALED
                               Sub Totals are ok.
     
     
     $ Com/Key                 Menu appears select Com/Key from menu. Sorting
             saves result to disk, therefore it is best
                               to make a temporary file before sorting.
     
     P Com/Key                 P Com/Key + Enter starts printing, you should
             be certain you have formatted the file. This is
                               accomplished by using the Highlighted Com/Keys
                               at the top of screen to suppress columns you
                               do not wish to print.
     
     G Com/Key                 A quick way to access data in large files.
             Press G type any number Press Enter.
     
     L Com/Key                 Load a new file. Only files with (.DBS)
             endings.
     
     K Com/Key                 Kill or Erase a file (.DBS) endings only.
     
     X or ESC Com/Key          If a file is on screen and not saved it
             will be reloaded on return.

     F1 Key                    Help Key.
     
    
     F2 Key                    Use to edit a line in the file or to write
             Data to a blank line. Note: blank lines must
                               exist edit will not create. Use to write
                               comments to a file. Press Enter when the
                               cursor is on the line you want to edit.
                              
                               Editing Keys

                   Tab Key = Move Cursor one screen left.
                   Shift Tab = Move Cursor one screen right.
                   Ctrl + Right Arrow = 20 Characters right.
                   Ctrl + Left Arrow = 20 Characters left.
                   Home Key = Starting point of line.
                   End Key = Last Character in line.
                   Insert Key = allow inserting or over
                   typing. Pressing Insert again Toggles
                   Between Insert Over and Inserting mode.
                              
                   Note: The  character is the begining of
                   a range or field. Fields must originate 
                   at an arrow.

     
      Holding the Ctrl Key + Letter types symbols.  After F2 Key + Enter Key          
                                                 

         Ctrl + A = "" Bottom Corner for a double line box.                
                                                                            
         Ctrl + B = "" Intersection for a double line box.                 
                                                                            
         Ctrl + C = "" Three way intersection for a double line box.       
                                                                            
         Ctrl + E = "" Top Left Corner for a double line box.              
                                                                            
         Ctrl + F = "" Left side intersection for a double line box.       
                                                                            
         Ctrl + J = "" Right side intersection for a double line box.      
                                                                            
         Ctrl + G = Beeper tagged line reminder, Beeps when on screen.      
                                                                            
         Ctrl + H = Backspace a letter.                                     
                                                                            
         Ctrl + K = Hide every thing right of cursor.                       
                                                                            
         Ctrl + M = Exits Editing and Saves = Enter                         
                                                                            
         Ctrl + N = "" Can be Used as Bullet to Specify Item.             
                                                                            
         Ctrl + O = "" Can be Used as Bullet to Specify Item.             
        
         Ctrl + P = "" Can be Used as Bracket.                          
                                                                            
         Ctrl + Q = "" 80 Characters                            
                                                                            
         Ctrl + R = "" Right Top intersection for a double line box.       
                                                                            
         Ctrl + S = "" Right bottom intersection for a double line box.    
                                                                            
         Ctrl + T = "" Vertical Line intersection for a double line box.   
                                                                            
         Ctrl + U = "" Can be Used as Bullet to Specify Item.             
                                                                            
         Ctrl + V = "" Bottom intersection for a double line box.          
                                                                            
         Ctrl + W = "" Vertical line for a double line box.                
                                                                            
         Ctrl + X = "" 80 Characters

         Ctrl + Y = "" 80 Characters
        
         Ctrl + Z = "" Vertical line single line.                        
                                                                            
     Tip: When editing if you press the Down Arrow, Help appears on 
          screen. You can still edit while help is on screen and scroll up 
          and down. If you place the line to be edited at the top of the 
          screen before pressing the F2 Key, help will remain on screen. If 
          the line you are editing is not at the top of the screen, then 
          editing will overwrite two lines of the help window at the 
          editing location.
      
     Important:  The help screen has all the preceeding Ctrl + editing key
                 commands available during editing.     
                 

                               Esc = Exit edit do NOT save changes.
                               Enter = Exit edit and save changes.
                               
     F3 Key                    For Copying a line to another location in
             the file or to swap one line with another.
                               Press F3 Key:   Line locations appear on
                               screen.
                               Press Enter type the location number next to
                               the line you wish to copy or swap then Press
                               Enter PgUp or PgDn to the line you wish to
                               copy to or swap, Press Enter type number of
                               the second line press enter again. Select C
                               to Copy or S to Swap.
                               
     Insert Key                Use to insert blank lines in a file or at
             the end. Important Note: if blank lines are
                               added to the end of a file prior to totaling
                               the total will not be written to the file.
                               Adding totals or sub totals should be
                               completed prior to adding any blank to the
                               end of the file.
                               
     
     Delete Key                Removes any lines from a file.
     


     
     For tips and pass words: R from Main Menu then press Space Bar.
     You MUST enter your Company name before access is allowed.
     Go to Main Menu type ~ enter name. Note: It cannot be changed.
     
    
    (6) -------------------- (P) Print/View Menu -------------------

            When (P) is pressed you are given four Function Options to
     pick from (P), (R), (D) and (S).
     If you select (P) again, you can print the data stored in
     one of the data files.  The Data Files are the (L) Function main menu.
       (P) Function from the print menu. If you are managing several hundred
     files then this can be very useful, the person making time sheets can
     look at the data print out and find the file number containing the
     DATA line they wish to use.  Try printing some of these files to
     have a better understanding of how it might work. The next Function Key
     from the print menu is (R).  It allows you to retrieve previously
     saved time sheets. You can print, view the description or comments you
     wrote regarding that employee, example Jones was late, the reason he gave
     is "my car broke down", I had to call a friend to drive me to work.
            
            Two Function Keys remain (D) and (S).
       (D) Function
     Displays on screen the names of all files containing employee names
     and charge numbers.
       (S) Function  Allows you to view data files  1 thru 50 containing
     DATA, charge numbers you wrote. The data files also have Identical
     files with (.BAK) endings.  Note:  These files are always write
     protected to protect your data.  Files 100 thru 125 contain Employee
     names. They are not write protected.
    
       (7) -------------------- (S) Small Tool File -------------------

            Small tools file prints a list of all tools on the site. Uses
     various sorts to display information by various criteria.  There are
     four columns per line. The first column is for Property numbers
     which are assigned by the owner or tool crib. The second is a
     description of the specific tool. The third column should contain
     the tools present location. Finally the fourth column contains the
     name of the person to whom it is presently assigned.
    
            Setup: No setup is required. If you wish to modify the 
     colors of various screens, there is a simple way for it to be
     accomplished. F8 = Default colors,  F9 & F10 = Toggle colors.
     The following files can be modified. Main Menu, Time sheet, Employee's
     Name List, Database File, Program Help and New Job Data Entry.
            
     *** Note: It's possible when selecting a color setup that some colors
     may cause type to vanish, therefore it's wise to test all functions
     after changing colors.***
            
            The following flow chart graphically demonstrates, the
     flow of data through your program. Note: this flow chart shows only
     the connection between the most important files.
            Note: after the box marked Operator Input, data is entered
     automatically by the program.  While the operator may modify a job
     description in the time sheet it is only an option not a necessity.
     
          Flow of Information Ŀ
                                   
                               Main Menu
                                   
                         Ŀ
                            Operator Input  
                              
           Employee Names    Data Entry, New Jobs
                                   Small Tools Ŀ
   Ŀ             
    Craft Rates                        
        TimeSheet              Ŀ
                             Prints Lists 
      Ŀ           of Tools   
                 Program Output           
                   
          Save Files         Export File Ŀ
  Up-date Data Entry, New Jobs             
                                          
                       
                                      Database file
Ĵ
                                   Ŀ
     Statistical data is created      Program Output  
     Totals added Ot Hrs factored       
     and cash expenditures         Create Statistical Data FilesĿ
     calculated automatically.                                    
                                               
                                                                    
                                                                    
                                       
                             Ŀ
                                Program Output  
                                  
                                Sorted Files    
                                    
                                Merged Files    
                                   
                                Print Reports   
                                   
                                  Unlimited     
                                  Management    
                                     
                             

                    To print this file Press the letter P

