

                                 INTRODUCTION

	Welcome to Advanced Point of Sale (made easy).
The Point of Sale program designed for easy use by small businesses 
without the need of any computer knowledge.  This low cost program is a
complete cash register as well as an Accounting, Inventory and 
Customer Management system all kept up-to-date by simply using 
the cash register and protected by a four level security system.

The Cash Register handles new sales with any number of items and 
quantities up to 9999 per line item.  Any number of deposits can be 
put on a sale as well as balance payments at pickup time.  Returns 
and Voids are also handled by the cash register.  A ledger is 
updated with all cash register transactions.  Inventory and Customer 
databases are also updated when the register is used. Payments may 
be made by cash, check, or credit card and any number of split 
tenders are supported.  Quotes can be made and turned into sales at 
a later date.  Tax exempt sales are also easily made.  Messages can 
easily be added to sales and quotes.

The Accounting system keeps track of all dollar information on sales, 
returns, voids and tax collected as well as inventory.  The sales 
information can be requested for any time frame.  It includes the 
number of sales, the total dollar amounts of the sales broken down 
by type (I.E. cash, check, credit card type), the dollar amounts 
collected and returned, and the tax collected.  A ledger can be 
viewed showing all cash register usage by date or by sales number.  
The ledger can also be printed for any date range. The information 
shown includes the date and time of sale, sales number, dollar amount 
of sale, tax, amount collected, method of payment and employee number 
of the sales person.  End of day reports giving the same information 
may also be requested, dollar values for inventory sold are given for 
each category as well as a parts usage report showing all parts used 
and their profit margin.  The End of Day report is from the last time 
the cash register was cleared.

The Customer database keeps a list of all customers and is built 
through use of the cash register or manual entry.  When the register 
is used the last four digits of the customer's phone number or the 
first 4 characters of their last name are used to find the customer 
information.  If the customer is already in the database the 
information will automatically be displayed.  If the customer is not 
in the database you will be prompted to ask for it.  Customer 
information is not needed to complete the sale, but if entered the 
customer database will be updated to include it.  Mailing 
lists and labels can be printed based on the last date the customer 
purchased something and by the items purchased.  A customer notepad 
is attached to each customer allowing you to keep notes about the 
customer.  This notepad can be displayed during a sale or hidden.  
Along with your own notes the system will automatically add a note 
when a sale or quote is made for that customer.  This note includes 
the date, sale number, and amount of the sale or quote.

The Security system has four levels to allow limited access to 
information.  Level one is the lowest level allowing only the ability 
to make new sales, take deposits, and do pick ups.  Level one can 
also check part quantities and look up receipts by invoice number, 
last name, or date.  Level two gives all of level one plus the 
ability to do returns and voids.  Level three also gives the employee 
access to inventory control and clearing the register.  Level four has 
complete access to everything.

The Inventory control system is used to add, delete, edit, and search 
items in your inventory.  The system number, 2nd search number, 
description, vendor information, on-hand quantity, max. level, 
reorder level, as well as the price paid, and selling prices can be 
edited.  Each item may be assigned to any one of one hundred 
Items can be listed as taxable or nontaxable.  Each taxable item can 
be assigned to one of two tax rates available or to both rate 
combined.  When you run the End of Day report a reorder printout may 
be requested giving a list of part numbers that have on-hand levels 
plus on-order levels lower then the reorder level.  The reorder 
report can include vendor information if requested.  When parts are 
ordered in the system the on-order levels are increased.  When parts 
are received into the system the on-order level is decreased and the 
on-hand level is increased.  A printout of parts received into the 
system may be printed to verify part entry.  A list of parts can be 
displayed, edited, or printed several different ways.  On-order lists 
and parts usage reports, including profit margins, may also be 
printed.  Labels with or without UPC bar codes can also be printed.  
Part numbers can be from six to twenty characters long and may be 
formatted.  Total size of both the part number and description is 
fifty-two characters.  As the part number increases or decreases the 
description size is inversely affected.

Advanced Point of Sale (made easy) will run on any IBM compatible XT, 
AT, 386, 486, or higher computer running DOS, Windows 3.x, Windows for
Workgroups, Windows 95, or Windows NT.  A printer is also needed.  The 
printer should be able to emulate Epson or IBM ProPrinter extended 
graphics character sets.  It is however suggested, for performance 
reasons, that a 386 25MHz or higher system with at least 2 megabyte 
of memory and a fast hard disk drive be used.  A tape backup unit is 
also recommended.


LOADING Advanced Point of Sale (made easy) on your computer

	1. Insert the program floppy into the floppy drive.

			In DOS:
	2. Select the floppy drive.    Example: "A:"
	3. At the prompt type "Install"
		         In WINDOWS:
	2. Select Run from the Program Manager or the Start Menu.
	3. Type "A:\Install" and click OK.

	4. Follow the prompts and the program will be 
	   automatically installed on you computer.
	6. Start the program by typing "POS" <return>


                           SETTING UP YOUR PROGRAM

After reading and agreeing to the license agreement by answering "Y" 
(yes) to both prompts the program will be loaded onto your computer.

To start the program after it has completed loading, simply type POS 
at the DOS prompt.  If you are in a Windows environment, a program 
icon or shortcut can be added to your Windows desktop to avoid having 
to go to a DOS prompt when starting the program.  This Icon, or 
shortcut, should make the working directory the POS workstation 
directory, "C:\POS" if you used the default path during program 
installation, and it should point to the "POS.BAT" file for the 
command line.  

The program's banner screen will appear after the program has 
started.  In the upper left is the version number and in the upper 
right is the serial number assigned to your copy of the program (if 
Registered).  

If the program senses a color video card, it will run the program in 
color.  To force the program into black & white mode, type "POS M".

The first time you start the program there is no password.  Press 
Enter at the password prompt.  The bottom of the screen will flash 
"CHECKING DATA BASES...Please wait" this will check the database files
for errors before letting you start.  The entry password can be set 
from the Utility Menu, see the Utility Menu section for more information.

Since this is the first time the program is being used, you will be
guided through the Setup Menus.  All the information on these screens 
can be change in the future.  The defaults are common settings that you 
may want to start with and then change as you see the system work.

The first screen shows the information that the program will use for 
the front banner, and at the top of Quote and Sale receipts.  The 
registered owners' name will appear on the Login screen under 
"Registered to". It will be double-spaced (I.E. There will be a space 
between each character in the name).  Next is the header information 
that is printed on each Quote and Sale receipt.  Line 1 is printed in 
double high and wide print (if you are using a supported printer). It 
is 20 characters maximum.  Line 2 is under line 1 and is 30 
characters maximum.  Lines 3, 4, and 5 are also 30 character maximum. 
Lines left blank will not print and all others will be centered.  
This information is also used for registration and will print on the 
Product Order Form.  The Order Form can be printed from the Main 
Menu. 

The next screen is for the set up of your POS hardware.  The next few 
questions deal with what is connected to your computer for use with 
the software.  The prompts will allow you to choose between parallel 
and serial communication ports.  Use the arrow keys to highlight the 
correct choice and then press enter to select it. (Important: All 
serial devices must output Data Set Ready (DSR) and Clear to Send 
(CTS).  You will also need to choose both a report and receipt 
printer type.  Epson, Panasonic, and IBM emulation's are supported 
for the report printer.  Citizen, Epson, and Star for the receipt 
printer.  Only the EMAX Universal 104 and the IBM SureOne pole 
displays has been tested, but most 20 column 2 line ASCII serial 
displays should work.  

Next you will be setting up the features that you want for the sales 
Screen. 

The first question, "Are you adding customers during sales" allows 
you to bypass the Customer database entry if your business does not 
warrant keeping customer information.  

If you are adding customers the question, "Show Customer notes during 
Sales" will be active.  This gives you the option of displaying the 
That customer's notes at the start of a sale.

Next, if you answer "Y" (yes) to the question "Show / Change tax rate 
for each Sale" you will have a chance to change the tax rate(s) for 
the one sale.  This is not the same as tax exempt.  Tax exempt sales 
are explained in the Sales Menu section.

The next question, "Ask for quantities when making a sale", is asking 
if you want to enter quantities for each line item, "Y" (yes), or if 
you want to enter only the part number and each line item will be a 
quantity of one, "N" (no).

The next question, "Validate every price" is asking if you want to 
have and chance to modify the price on each part entered as they are 
sold.  As parts are sold, the selling price is automatically 
retrieved from the inventory database and if you answer "Y" (yes) to 
this question you will have to confirm or change the price on each 
item entered.  This is an extra step for each item and is not 
necessary if most of the time the price will not be changed.  The 
price can also be changed by pressing <F1> to edit the item sold as 
explained later in the Sales Menu section.

Answering "Y" (yes) to the question "Option to add text messages on 
receipts" will allow you to add stored and/or personalized messages 
to the bottom of each receipt or quote.  The message function is 
explained in the Sales Menu section.

By answering "Y" (yes) to the next question, "Ask before printing 
receipts", a prompt would appear after every sale asking if you want 
to print a receipt for that sale.  Answering "N" (no) will have the
system automatically print a receipt after the sale.

If you have a receipt printer, but want the option to print the 
receipt on the report printer (80 column receipt) answer "Y" (yes) to 
the question "Ask which printer to print receipts on".  This question 
will only be active if you have both a receipt and report printer
configured in the system.

The next four lines will print on the sales receipts in the lower left
across from the totals when using the report printer and below the 
totals on a receipt printer.  These lines will not print on quotes.

On the last line is the Last Invoice and Last Quote numbers.  The

next invoice or quote will be the number listed plus one.  Using the 
defaults would mean that your first sale and your first quote would 
both start with 101.

The next screen is for inventory setup.

The first question is the format you want to use for your part 
numbers.  There is a short paragraph explaining that using an "X" 
will allow entry of any character in that position, a "9" will allow 
only numbers in that position, and that the characters "/" and "-" 
can be fixed in a position.  Overall length of the part number can be 
6 through 20 characters.  As the part number grows from 6 characters 
up to the maximum of 20, the length of the description field will go 
down proportionally.  The default is ten characters allowing letters, 
both upper and lower case, and numbers.  Upper and lower case letters 
are not considered the same.  Care should be taken when assigning 
part numbers.  This format allows for sixty-two possible entrees per 
position giving many possible part numbers with few character 
positions used.  Please note that if you are using a slash or a dash 
in the format and the format is later changed, care must be taken 
that the new format will still allow old part numbers to be used.  
The format and size can be changed at any time.  

In each inventory record there is room to place vendor information.
Currently this information is for your information only.  The system 
does not use this information except to print it, if request, on the 
reorder report.  If you do not require these fields answer "N" (no) 
to the questions about their use.

The last question on this screen will, if answered "Y" (yes), will 
allow each inventory item to be assigned to one of two tax rates or 
both rates combined.  Some states and Canada require multiple tax 
rates.  If, in your area, only one tax is applied, answer "N" (no) to 
this question.

The next screen is used to setup the tax rate(s).  Enter the 
appropriate tax rate(s) for your taxable items.  This same box will
appear at the beginning of each sale if you selected the option to 
change tax rate(s) on each sale.  The rate(s) entered here will be 
used as the default tax rate(s).

Next, if you plan on printing labels this line should also be filled 
in.  This line is printed on the bottom of every label.

To finish the setup you will be prompted to enter at least one 
level 4 (system wide) employee.  Here you must enter a 4-digit code 
and then, after pressing the return key, you will be asked to verify 
it.  Next you will be prompted to input the employee's first and last 
name.  The first name will be printed on receipts and quotes.  The 
security level on this first entry must be a 4 and no other level 
will be accepted.  After entering the employee you will be at the 
employee menu and may enter more employees by hitting the letter "A" 
for ADD and following the same procedure as before only now level 1 
through 4 is possible.  There this a default employee number with 
level 4 access already inputted.  This default number is 9999 and can 
be deleted if desired.  For more information on the Employee Menu 
choices see the Employee Menu Section.

Before you can use the cash register parts must be entered into the 
system.  The procedure for entering parts is covered in the Inventory 
Menu section.  It is recommended you read through all sections of 
this manual.  To enable you to start using Advanced Point of Sale 
(made easy) right away you may want to skip to the inventory section 
first, as it is the only thing that must be done prior to use of the 
cash register.

Once parts have been added the program is ready to make sales.  To do 
this you can go to the Sales Menu and then to the sales screen as 
explained in the section entitled "SALES MENU" or quit out of the 
program and restart it.  When the program is restarted it will 
automatically go to the sales screen.  For information on getting 
back to the menus please read the SALES MENU section of this manual.


                                  MAIN MENU

The MAIN MENU is the path to all areas of the program.  It is 
accessed by typing "MENU" as the employee number on the cash 
register.  To gain access to the menu system you must input a level 3 
or 4 employee number.  Level 3 has limited access to menu functions 
and level 4 has full access.  The menu system is not needed to 
perform any cash register functions.

Menu choices are made by ether pressing the letter of the choice 
which will execute that choice and bring you to the next menu or by 
using the up and down arrows to scroll through the choices.  When 
scrolling through the choices a sub menu showing the sub choices 
under that menu will also be updated.

In a trial copy there will be a menu choice to print an order form 
for ordering Advanced Point of Sale (made easy).  This form can be 
printed by selecting the "O", (Order form), choice from the Main 
Menu.  Before printing the form, you should make sure that the 
information requested in choice 2, (Invoice/Registration Setup), of 
the Setup Menu under the Utility Menu was entered in.

For information on the sub menu choices see the appropriate section 
in this file.


                              ACCOUNTING MENU

By pressing the letter "A" from the MAIN MENU the ACCOUNTING MENU 
will appear.  As with the MAIN MENU you need only hit the first 
letter of the choice or use the arrow keys to highlight it and press 
enter.

By pressing the letter "L" from the ACCOUNTING MENU the ledger menu 
will be displayed.  Press "D" from the LEDGER MENU, and the ledger 
will display on the screen.  The right arrow key will move the whole 
screen to the left showing additional information for each line.  
Using the left arrow will move it back.  The up and down arrow keys 
move you though the information records.  Page up and page down may 
also be used to move more quickly through the records.  Pressing the 
question mark "?" will display additional navigation keys.  Pressing 
the "F1" key sorts each line by sale date, this is the default.  
Pressing the "F10" key sorts the records by sales number causing all 
transactions, for that sale, to appear next to each other.  You can 
delete lines by pressing the "Del" key.  The word "DELETE" will 
be displayed in the top section of the screen showing that the line 
is marked for deletion.  Pressing "Del" again, on the same line, will 
undelete that line.  To exit the ledger press the "Esc" key.  If any 
lines are marked for deletion a prompt will appear at the bottom of 
the screen.  These lines have only been marked for deletion but are 
not actually removed until you press the "F1" key.  Pressing the 
"F10" key will not remove the lines and will undelete then.  Be very 
careful when using this feature.  You are changing the databases 
information and this may give you inaccurate reports in the future.

Pressing "P" will print the ledger.  First you will be prompted to
enter a beginning and end date for the printout.  This gives you the 
ability to print only the date range that you want.  Once the dates 
have been entered, the ledger will print all entries from the 
beginning date through the ending date.  This report condenses 
printing to allow more then 80 characters per line.  If you are setup 
to use a generic printer, you will lose the right hand characters of 
the printout unless you can set the printer to print 15 characters 
per inch.

Pressing "A" will bring up the Accounting Reports Menu.  Under this 
menu are the Big Picture, Sales Tax, End of Day, and Graph Reports.

Pressing the number "1", (Big Picture), from the Accounting Reports 
Menu will create a Big Picture Report.  The Big Picture is a snapshot 
of all sales dollar information within any time frame.  When 
requesting the Big Picture information a box asking you to enter the 
beginning and ending dates that you would like the information for 
will appear.  The system will default to the dates of the first and 
last sale in the current database.  To use these dates, giving you a 
total picture of your current database, simply hit "ENTER" or you may 
change the dates by typing over them with the dates wanted.  Next 
will be the selection of displaying the report to the screen or 
printing it on the report printer.  You can also quit without running 
the report.  If the report is sent to screen, press "F1" to advance 
pages.

Pressing "2", (Sales Tax), from the Accounting Reports Menu will 
bring up the Sales Tax Report.  This report will request that you 
enter the beginning and ending dates of the sales tax period you want 
to report on.  Unlike the BIG PICTURE the system does not default to 
any dates and you must always enter them manually.  As in the Big 
Picture, you must choose to display the report on the screen, or to
print it on the printer.  The taxable sales are the total sales of 
taxable items not including the tax.  The nontaxable sales are the 
total sales of items that are nontaxable.  Taxable verses nontaxable 
items is set up in the inventory section.  The exempt sales are the 
total sales of taxable items that no tax was charged for.  The total 
sales line is the total of all three types of sales.  The tax1 and 
tax2 collected lines are the total amount of each tax collected 
during the time frame requested.  Total Tax Collected is the total of 
both taxes.

By pressing "3", (End Of Day), from the Accounting Reports Menu the 
End of Day report is requested.  The End of Day report gives you 
information on all sales since the register was last cleared.  This 
information may be requested with or without clearing the register.  
This is done by pressing ether the letter "Y", which gives you the 
information but does not clear the register, or pressing the letter 
"Z" which gives you the information and also clears the register.  In 
addition a reorder list may be printed by answering "Y" to question 
"Print reorder list?".  Once this screen is completed the computer 
will start getting the information needed, this may take a minute or 
so depending on you computer speed and the amount of information in 
it.  After the computer has finished, the report will be printed.  
Unlike the other reports, this report always goes to the printer 
since this cash register information is needed to check your cash 
drawer moneys.  If your printer is not ready or not working a beep 
and a message will appear on the bottom of the screen telling you to 
make the printer ready and hit any key or to press "Esc" and abort 
the printing.  Pressing "Esc" will cause the information to be sent 
to the screen one page at a time.  Pressing the "F1" key will display 
the next screen  The first part of the report is much like the Big 
Picture except that it only shows information for the time period 
since your last clearing of the cash register.  This report can be 
used to reconcile the cash drawer.  The next part, the Category List, 
shows all one hundred possible categories that parts may be assigned 
to and the dollar amount sold in each category since the register was 
last cleared.  All parts, when entered into the inventory, are 
assigned by default to category 0 but can be change at any time.  See 
the INVENTORY MENU section for more information on categories.  The 
last section, the Parts Usage Report, shows all parts sold since the 
register was cleared listing the part number, description, total 
dollars charged for that part, and the profit margin made.  Part 
usage can also be printed for any length of time and any range of 
part numbers through the Inventory Reports Menu in the inventory 
section of the program.  For more information on that feature see the 
INVENTORY MENU section of this manual.  If a reorder list was 
requested this would print after the End of Day Report.  When 
inputting parts into the system you can set up a reorder level.  
Parts printed in the reorder list are those that have an on-hand plus 
on-order quantity less then the reorder level.  For more information 
on the on-hand, on-order, or reorder levels see the INVENTORY MENU 
section of the manual.

The last choice on the Accounting Reports Menu is to graph Sales.  
This is done by pressing "4" from the menu.  The system will prompt 
you with the choices of graphing by days, weeks, or months.  The 
graph will show twelve bars each representing one day, week, or 
month.  After selecting one of the choices the system will prompt 
you for a date.  The default date will be the date that the system 
is using as today's date.  This date can be changed to any valid 
date.  The graph will count back from that date twelve time periods.  
On the left side of the graph will be the dollar value of each step 
on the graph.  These figures are automatically scaled based on the 
highest value of the time periods.  Along the bottom of the graph is 
the date and exact dollar amount for each bar.  The date will be the 
day, the beginning of the week, or the beginning of the month.  Weeks 
are seven-day periods (not Sunday-Saturday), and months are calendar 
months.  Pressing "Esc" will return you to the Accounting Reports 
Menu.

To leave the Accounting Reports Menu, press "Q", (Quit).  This will 
return you to the Accounting Menu.

The next choice on the ACCOUNTING MENU is the "Inventory $".  By 
pressing the letter "I" you will be prompted first to select a 
range based on part numbers or categories that you would like the 
total value of.  After that selection you will be prompted to enter 
ether the part or category beginning and ending range.  The default 
is all part numbers in your inventory or all categories.  The 
returned value is computed using the latest "last paid" and "selling 
price" for each item times the "on-hand" quantity for that part.

The last choice on the ACCOUNTING MENU is the "Category list" 
option.  Pressing the letter "C" will bring up a sub menu.  The 
first choice, "Edit category", is selected by pressing the letter "E" 
and will next ask for a category number.  After inputting the 
category number desired the description field will be displayed and 
may be edited to describe the category.  After entering the 
description and pressing "Enter", you will be asked to press "F1" to 
enter the new information or "F10" the abort the entry returning it 
to its original state.  The other choice is the "List" option used to 
display all one hundred categories.  This list can be modified by 
highlighting the field you wish to change and then pressing the 
"Enter" key.  Once "Enter" has been pressed a cursor will appear 
letting you type over the information in that field.  The category 
numbers can not be changed.


                                CUSTOMER MENU

Pressing "C" from the MAIN MENU will bring up the CUSTOMER MENU.  
This menu allows you to Add, Delete, Edit, and View customer 
information as well as to print customer lists and labels for 
mailings.  In addition to the fields for the customer information 
there is a note field attached to each customer.  These notes can be 
displayed at the time of sale by answering "Y" (yes) to the show 
customer notes during sales question in the Setup Menu under "Sales 
Screen Setup" (4).

Pressing "A" will bring up an Add Customer screen.  It is not 
necessary to manually add customers since using the cash register 
will automatically add new customers when they purchase items.  This 
is a second way to add customers without using the register.  Once 
entered on the screen press "F1" to enter it into the database or 
"F10" to abort that entry.  The field definitions are listed below.

Pressing "D" will cause the system to request that you press the 
number "1" to locate the customer by the last four digits of the 
phone number or "2" to locate by last name.  After hitting the number 
"1" the system will request the last four digits of the phone number 
of the customer you wish to delete.  After entering it, if more then 
one customer is in the system with that number a list will appear.  
Use the arrow keys to highlight the correct customer and press 
enter.  By pressing the number "2" the system will request the last 
name.  It is not necessary to know the complete spelling of the last 
name, enter as little as is known and then hit enter.  The system 
will display the customers last name closest to the entered name and 
let you search forward, by pressing "F", or backward by pressing "B", 
from there.  When you locate the correct name press "U" (use).  If 
the name is not found press "Q" (quit) to return to the menu.  After 
the information is on the screen press "F1" to delete the customer or 
"F10" to abort the deletion.

Pressing "E" works much the same way as deleting to get the customer 
information on the screen.  Once the information is displayed, the 
cursor will be placed over the first name allowing you to change any 
information needed, pressing enter or using the arrow keys will move 
you from field to field.  Changing the phone number will cause the 
four-digit number used to locate the customer to change to the new 
last four digits of the phone number.  This screen will also show you 
the last date any items were sold to this customer.  This date may be 
changed to allow the customer to be included in a mailing discussed 
later in this chapter.  After entering the information and pressing 
enter on the sale date the changes will automatically update the 
database.  

Pressing "V" will display, on the screen, the database information 
for all customers.  Using the left, right, up, and down arrows will 
move you around the database as will the "PgUp", and "PgDn".  By 
highlighting a field a hitting enter you can change the information, 
but as in the ledger, use caution making changes this way.  If you 
change the phone number for example, the four digit code will NOT 
change.  The information is, by default, sorted by the four digit 
customer number, (last four numbers of phone number), by pressing 
"F10" the information will sort by the customers last name.  Pressing 
"F1" will again sort it by customer number.  Pressing "Esc" will exit 
you back to the menu. 

Pressing "P" simply will print a list of all customers.  

Pressing "M" will cause the system to request sales dates and a part 
range for the mailing list printout.  The defaults are all sale 
dates and all part numbers giving you a complete mailing list.  By 
changing the dates you  can control the mailing to a range of either 
recent or old customers.  By changing the part range you can mail to 
customers that have purchased specific items or range of items.  Once 
done the system will request you insert labels into the printer.  The 
system is setup for 15/16x3.5 by one wide labels allowing for minimum 
waste when finishing in the middle of a page.  After inserting the 
label forms press any key to continue and the system will ask if you 
would like to print line up labels.  If you answer "Y" (yes) three 
labels of X's will print to help you line up the forms.  After the 
forms are lined up answer "N" (no) and the address labels will print.

	The fields are defined as follows:
1.  First Name - 15 characters.  The Customer's first name.
2.  Last Name - 20 Characters.  The Customer's last name
3.  Street - 26 Characters.  The first of two lines for a street 
     address.
4.  Street - 26 Characters.  The second of the two address lines.
5.  City - 26 Characters.  The city of the customer.
6.  State - 8 Characters.  The state of the customer.
7.  Zip code - 10 Characters.  The zip code for the customer.
8.  Phone No. - 12 Characters formatted.  The customers phone number.
9.  Last Sale - Date.  Last date that this customer made a purchased 
10. Price Level - Numbers 1-3.  The selling price to use for this 
     customer
11. Notes - 64k memo field.  This is a free form notes field.

The notes field is used to store any notes that you wish for that 
customer.  Just type the note in the box on the screen and you can 
save up to 64k of information.  To save the information you typed, 
press "F10".  To abort any changes you've made to the notes press 
the "Esc" key to exit without saving any changes made. 


                               INVENTORY MENU 

Pressing "I" from the MAIN MENU will bring up the INVENTORY MENU.

Pressing "A" brings up the ADD PARTS SCREEN.  The first field entered 
is the system part number you wish to assign to the new part.  If the 
number is already used the system will display a status line at the 
bottom of the page "Part already on file...Hit any key" this means 
that the number you have entered is already in the system as either a 
different part or that the part you wish to enter is already 
entered.  If the number is not in the system the cursor will move to 
the next line.  This line is for the 2nd search number.  This number 
is a second part number that can be used to locate this part.  As 
with the system part number, if the part number you that entered 
already exists in the database, a message that the part number is on 
file will appear at the bottom.  The line after the second search 
number is the description field.  Place the description of the part 
in this field.  Next are two vendor information areas, these area's 
are for information only and need not be entered.  These fields will 
print on some reports, such as the reorder report.  You can disable 
one or both of these fields through the Setup Menu under Inventory 
Setup.  The first field is where the vendor name is entered, next is 
an area where quantity and price ranges can be entered.  After the 
vendor information areas there is the quantity on-hand field, this 
is current the number of pieces that you have in stock.  Next comes 
the reorder quantity, this level is used when requesting a reorder 
list with the End of Day report.  If the on-hand plus the on-order 
levels are at or below the reorder level this part will appear on the 
reorder list.  Next is the maximum level, this is for informational 
use only.  After that is the on-order field used to keep track of the 
number of pieces currently on-order, but not yet in stock. The price 
last paid for the item is the next field.  The price last paid is 
used for both informational reasons and for calculating profit 
margins.  Next is the normal selling price of the item along with a 
second and third selling price.  These two fields are used for 
preferred or wholesale sales.  Customers can be assigned to one of 
these special price levels, and receive the price that reflects that 
level.  To use the same price for level two and three just press 
enter.  See the Customer menu section for more information about 
setting selling price levels for customers.  Next is the category 
number you wish this part to be assigned, the default category is 0 
for all parts and can be any number up to 99.  See the Accounting 
Menu section for information on setting up categories.  Next you tell 
the system whether or not the item is taxable.  Answering "Y" (yes) 
to this question tells the system to calculate tax for the sale of 
this item.  Answering "N" (no) tells the system that this item is 
nontaxable and no tax will be calculated for this item when sold.  If 
the item is taxable, and you'll have selected to use two tax rates 
you will be required to enter a tax rate.  A tax rate of 1 would use 
the first tax rate and a tax rate of 2 will use the second tax rate.  
A tax rate of 3 will use the first rate plus the second rate.  For 
example, if a tax rate of 5% is set for rate one and a tax rate of 4% 
is set for rate two, then rate 3 would be 9%.  After entering this 
information press "F1" to save and enter the part into the database 
or "F10" to abort this entry.  The cursor will go back to the part 
number field for your next part number, when finished entering 
numbers press enter with a blank part number to return to the menu.

Pressing "D" will bring up the DELETE PARTS SCREEN.  The system will 
request you enter a valid part number and after pressing enter will 
display all information about that part.  At the bottom of the page 
a status line will appear requesting you press "F1" to delete this 
part or "F10" to abort the deletion.  Pressing "F1" will also bring 
you back to the part number field so that another number can be 
entered.  As with the add part screen, entering a blank number will 
bring you back to the menu.  Pressing "F10" will bring you directly 
back to the menu.

Pressing "E" will bring up the EDIT PARTS SCREEN.  The system will 
request you enter a valid part number.  After pressing enter the 
system will display all information about that part.  The cursor will 
be positioned on the part number allowing you to change any field 
information by moving to that field using the up and down arrow keys 
or by pressing enter.  Once at the field you wish to change just type 
in the new information and then press enter.  After pressing enter at 
the last field, a status line will appear at the bottom.  Press "F1" 
to enter changes or "F10" to abort changes.  After this a blank parts 
screen will return requesting the next part number.  Entering a blank 
number will return you to the menu.

Pressing "R" will bring up the RECEIVE PARTS SCREEN.  This screen is 
used to receive parts into the system adding the quantities to the 
on-hand level for that part number.  If there is an on-order level it 
will be reduced by the amount received.  Entering a part number will 
display the description of that part.  Next enter the quantity 
received.  Next will appear the last price paid allowing you to 
change it if your cost has changed.  Then the current selling prices 
will appear giving you a chance to change them.  The status bar will 
then next appear.  Press "F1" to enter the new quantity or "F10" to 
abort that entry.  When you are done entering parts enter a blank 
part number.  A window asking if you would like to print a list of 
the received parts will appear.  If you answer "Y" (yes), you will be 
asked if you also want to print labels.  If you have a supported 
printer you will also be asked if you would like to print a bar code 
on the label.  Answering "N" (no) to printing the reorder list will 
save the information until the next time you receive parts.  It is 
suggested that you print the list when you are done receiving parts, 
otherwise the list will keep growing until it is printed.  If the 
part number you enter is not on file a message will appear asking 
you to press "F1" if you'd like to add this part or to press any 
other key to bring you back to the receive parts screen.  If you 
press "F1" the system will bring you to the Add Parts Screen allowing 
you to add the part number into inventory and then it will bring you 
right back to the Receive Parts Screen. 

Pressing "O" brings up the ORDER PART SCREEN.  This is used to put 
parts on order in the system and to get them off the reorder list.  
It also helps give useful information when looking at the status of 
parts in inventory by letting you know that the part has already been 
ordered.  After the quantity has been entered press "F1" to order or 
"F10" to abort.  Entering a blank part number will bring you back to 
the menu.  To print an on order list use "I" (Inventory Reports) 
discussed later in this chapter.

Pressing "L" will bring up a display of the parts database.  This 
display, like the others, can be moved through by pressing the arrow 
keys and the "PgUp" or "PgDn" keys.  By highlighting a field and 
pressing enter, field information can be changed.  Pressing "Esc" 
will bring you back to the menu.

Pressing "S" will bring up the Search Menu.  Parts can be searched 
for by their system number, secondary search number, or their 
description.  To select the search order, use the up and down arrow 
keys to highlight the choice and then press enter.  After the search 
order is selected, the system will request that you enter a part 
number or description.  The system will select the closest choice 
to the entered information.  Next a window will appear allowing you 
to go forward and backward through the inventory.  The sort order can 
be changed by pressing "F1", "F5", or "F10" to sort by system number, 
second search number, or description respectively.  To edit the 
displayed part press "E" for edit, this will take you to the edit 
parts screen where you can make changes to this part.  Quitting from 
the edit screen will return you to the search screen.  Pressing "S" 
will allow you to search through the description field of the parts 
for a phrase or word.  The search always starts at the beginning of 
the database and runs to the end in the order sorted.  Press "Q" to 
quit from the search screen and return to the inventory menu.

Pressing "I" will bring up the Inventory Reports Menu.  By pressing 
the numbers "1" through "7" the report listed will be printed or 
displayed.  Reports "1" through "4" will request the range of part 
numbers you wish to report on defaulting to the total part range.  
Report "6" will request both a date range and a part range defaulting 
to all dates and all parts.  Report "7" will request you to input 
part numbers and quantities for labels to be printed.  If you are 
using a supported printer, you will also be given the option to print 
bar code labels on the part label.  A 13 character bar code is the 
maximum that can be printed on a standard 3 1/2 inch label. 


                                 SALES MENU

This menu is used to access cash register functions from within the 
Menu system.  To make sales press "C", (Cash Register).  For voids 
press "V", (Void).  To make returns press "R", (Return).  To do a 
pick up or make a second deposit on a sale, press "P" (Pick Up).  And 
to display sales, returns, voids, deposits and quotes, press "D", 
(Display).  Press "U", (qUote), to make a new quote.  These functions 
are explained in more detail in the text to follow since they will 
most often be used from within the cash register.  The major 
difference is that the employee number will not be required from 
within the menu system for each transaction as it is when using the 
cash register.  This is because your employee number was entered to 
get into the menu system.  All transactions performed from the menu 
will have the employee number used to sign onto the menu system.

The next two choices are "S", (Sales Reports), to go to the Sales 
Reports Menu, and "M", (sales Messages)to Add, View, and Modify 
Messages that can be attached to the end of the sales invoice. 

Pressing "S" will bring up a sub menu with sales related reports.  

Press "1" to run a report displaying one or all customer's sales 
receipts for any time period.  This report can be displayed to the 
screen or printed on the printer.  

Press "2" to run a summary report displaying one or all customer's 
sales dates and totals for any period of time. This report can be 
displayed to the screen or printed on the printer.

Press "3" to run a report of one or all employee sales for any period 
of time. This report can be displayed to the screen or printed on the 
printer.

Press "4" to run a report of all payment information for sales with 
Balances due for any period of time. This report can be displayed to 
the screen or printed on the printer.

Press "Q" to quit and return to the Sales Menu.

Pressing "M" from the Sales Menu will bring up a box and will request 
a message number.  Enter a message number or just press enter to 
search for a message to modify.  To add a new message, press "A", 
(Add).  To delete a message no longer needed press "D", (Delete).

The cash register screen will normally be displayed when the system 
is first started.  All sales are performed here.  If this screen is 
displayed for more then four minutes a screen saver will be displayed 
to avoid "burning" the register format into the screen.  To display 
the register just hit any key on the keyboard.

At the top left of the screen "Employee number" will be flashing.  To 
make a sale the employee's number must be entered.  

After a valid number has been entered a box will appear.  The prompt 
will request that you Enter the last four digits of the customer's 
phone number or the first four letters of their last name.  If a past 
sale has been made to the customer their name, address, and telephone 
number will automatically appear.  If more then one customer with the 
same last four digits, or first four characters, is in the computer a 
box will appear on the screen showing the customers first and last 
name.  Using the arrow keys move the highlight bar to the correct 
name and press the ENTER key to select it.  If many customers meet 
the search information, the box that appears may only show the first 
few names.  By continuing to press the down arrow key the names will 
scroll through the box showing more names of customers that meet a 
criteria.  If no customer are found is found a box will appear 
requesting the customers' name, address, and phone number.  This 
information is not mandatory and may be left blank.  If entered, the 
customers information will be added to the customer database for 
future sales and for customer lists such as mailing. If entered this 
information will also print on the sales receipt.

Once this is done the cursor will move to the bottom of the screen 
waiting for part number entry.  This can be done by typing in the 
part number and then pressing ENTER or, if using a wand, by passing 
the wand across the bar code.  If the part number is valid the part 
description and price per unit will appear.  The cursor will move to 
the quantity column if the setup question, "ask for quantities", was 
answered "Y" (yes) too.  If the part number is not valid a message 
under the number will appear along with a short beep.  After 
acknowledging the message the cursor will return to the part number 
column awaiting a new number to be entered.  After a valid part 
number and quantity, greater then zero, if quantities are being used, 
has been entered the cursor will move to the selling price, if the 
setup question, "validate selling price", was answered "Y" (yes).  
After this the line item will move up into the middle part of the 
screen.  As new parts are entered the line items will fill the middle 
section of the screen and the total sale and tax information in the 
top right part of the screen will be updated.  If the middle section 
fills up the lines will begin to scroll up but will not be lost.  

When the cursor is in the part number column pressing "F1" will 
highlight the already sold items allowing you to use the arrow keys 
and select an item to edit.  Once the line has been selected pressing 
the ENTER key will place the cursor over the quantity sold.  To 
remove this line simply enter a quality of zero.  If the quantity is 
greater than zero the cursor will move to the parts description 
field.  Changing this field only affects this one receipt and does 
not change the description in the parts database.  Again pressing 
enter will move the cursor to the price per unit column allowing you 
to change the price for that item only.  Like the description the 
parts database is not effected.  Pressing enter at this point will 
update the receipt and return you to part entry column at the screens 
bottom.  Pressing "Shift-F5" while any of these fields are 
highlighted, will display a box to give this item an percentage 
discount.

When the cursor is in the part number column pressing "F3" will first 
ask you to confirm that you wish to clear the sale.  If answered "Y" 
(yes) the system will remove all parts from the sale.  This will not 
take you out of the sale, it only zeros the totals and clears the 
parts.  This will let you reenter parts for that customer sale.  

When the cursor is in the part number column pressing "F8" will first 
ask you to confirm that you wish to abort the sale.  If answered "Y" 
(yes) the system will delete the sale returning you to the "Employee 
Number" prompt.  If new customer information was entered this 
information will be saved even though the sale was aborted.  

When the cursor is in the part number column pressing "Shift-F1" will 
Display a box for part searching.  The search is very similar to the 
Search explained in the inventory section of this manual.  The 
difference is that you here have a "Use" add "Add" option.  The 
"Use" option will place that system number in as the next part sold.  
The "Add" option will bring you to the Add Parts Screen to add a new 
part, not already in inventory, into the inventory.  When you finish 
adding the part the system will bring you back to the search screen.

When the cursor is in the part number column pressing "Shift-F5" will 
Display a box for a sale wide percentage discount.  This discount 
will apply to only the items already sold.  If new items are added 
to the sale after this procedure, they will not be discounted.

When the cursor is in the part number column pressing "F10" will 
complete the sale.  If you have selected, in the setup routine, to 
add text to receipts a box asking if you would like to add a message 
will appear.  If you answer "Y"(yes) a new box will appear.  You can 
enter any free-form text you'd like at this point, or you can press 
"F1" to add text that has been stored in the program's message 
database.  When finished adding text press "F10" to save the changes 
you made or "Esc" to abort the text you added.  

The next thing that will display is a box requesting a method of 
payment.  Split tenders are possible so the method chosen may only be 
for part of the payment.  After selecting the payment method the 
cursor will move to the upper right section of the screen at the 
"Amount Received" prompt.  If the sale is to be tax exempt press the 
up arrow and the cursor will move to the "Tax" prompt.   You can then 
zero the tax amount.  Pressing ENTER will then return you to the 
"Amount Received" prompt.  The tax prompt will only allow full tax 
or zero tax on a sale.  If only part of the sale is tax exempt it 
must be done as a separate sale.  If the amount received is equal to 
or higher then the total sale, a box asking if the sale is complete 
will appear.  Answering "N" (no) will return the cursor to the 
"Amount Received" prompt giving you a chance to modify your tax or 
total amounts.  If answered "Y" (yes) it will cause the cash drawer 
(if installed) to open and the receipt to print.  If the amount 
entered is less then the total sale, a box will appear asking if this 
is a deposit, split tender, reenter amount, or return to sale.  If 
deposit is chosen the balance due will flash in the upper right, the 
receipt will print.  If installed, the cash drawer will open.  If 
split is chosen, again you will be asked the method of payment and 
the same prompts will appear.  Any number of splits can be made on 
the sale.  Answering reenter amount will assume a mistake was made in 
entering the amounts or method of payment and the system will give 
you another chance to enter the payment information.  If return to 
sale is chosen, the cursor will return to the lower left part of the 
screen.  You can then add more items or modify the sale before 
pressing "F10" again to make the sale.

To reprint a receipt, perform a lookup explained later in this 
section.

When the cursor is at the "Employee Number" prompt, just to the right 
of the prompt are some other commands that may be performed.  Instead 
of entering an employee number any of the commands shown may be 
entered.  The commands are performed by entering the letters that 
are capitalized.  

To return items from a sale, type "RET" at the employee number 
prompt.  The system will then ask for your employee number.  The 
employee must have a level two are higher security to perform a sales 
return.  After entering a valid level two or higher employee number a 
box asking for the sales receipt number will appear.  Enter the sale 
invoice number and press enter.  The system will find the sales 
receipt a display it on the screen.  Pressing "F1" will highlight 
the first line item.  As in the sale screen, use the arrow keys to 
highlight the line item desired then press enter.  You may then enter 
the new quantity of that item being RETAINED by the customer,  For 
example, if the customer bought three of an item and returned one, 
two would be entered as the new quantity.  If only one was purchased 
and then returned, entering zero will remove the entire line from the 
sale.  After all returns have been made pressing "F10" will open the 
cash drawer, if install, and print a new receipt.  The cash to be 
returned and the method of payment will be displayed on the screen.  
If the sale had not been paid in full, it is possible that none or 
less then the total return amount will be displayed as the amount 
to return to the customer. The ledger will be updated to show the 
return.

To void out a sale type "VOID" in as the employee number.  Next enter 
a valid level two or higher employee number.  As in the return, enter 
the sales receipt number.  The system will display the sale.  To void 
the entire sale press "F10".  To save the sale press "F1" and the 
void will be aborted.  The system will return to the sales screen 
without making any changes.  If the sale is voided the ledger will be 
updated to show a void.

Both returns and voids will update the inventory of any parts 
returning to inventory. 

The next choice is called "Pick Up" which is entered as "PKUP".  This 
can be done by an employee of any level. To pick up process serves 
two purposes.  The first being that the customer is picking up a sale 
that has a deposit and is going to finish paying for it.  The second 
purpose would be if they are putting additional money down on the 
sale but not paying the balance in full.  As with the return and void 
the employee number and sales receipt number are requested before the 
sale is displayed.  Receiving money here is similar to receiving 
money in the sales screen.  No receipt will print but the cash 
drawer, if installed, will open.  The employee should mark the 
customers receipt the show this transaction.  The ledger will be 
updated to show a pick up if the final payment was made, or a 
2_deposit if only a deposit was left.

Part searching can be done by typing in "PART" in as the employee 
number.  This option allows any employee to search for an inventory 
item.  The display will show the system number, 2_search number, 
description, selling price (1), and the on hand quantity.  After 
entering a number, and pressing enter a box will appear on the screen 
displaying the closest match.  The employee can now search forward 
and backwards by part number to view the information.  Pressing "F1", 
"F5", "F10" will change the sort, (display), order to the system 
number, 2nd search number or description respectively.  Pressing "F" 
or "B" will scroll you forward and backward through the inventory 
based upon the sort order.  Pressing "A" will take you to The Add 
Parts Screen allowing you to enter a new part number into the 
inventory.  Pressing "S" will allow the to search for specific words 
or phases from within the part descriptions.  Only parts that have 
that word or phase will be displayed.  Pressing "Q" will return you 
to the new sales screen.

"EDAY", which stands for End of Day, is a report that gives the 
reading, or clearing, of the cash register.  The report which 
normally is printed to the printer consists of four separate 
sections.  The first section shows all sales, returns, voids, 
deposits, and pick up dollar information as well as cash received and 
returned.  It breaks this information down by method of payment and 
also calculates the total money in the cash drawer.  The second 
section lists the one hundred categories that parts can be assigned 
to and the total dollars sold in each of those categories.  The third 
section shows, by system part number, all the parts numbers sold and 
includes the quantity sold, the total dollars of the item sold, and 
the profit margin percentage based on the last amount paid for that 
item.  The forth section, if you answered "Y" (yes) to the prompt 
"Print reorder list", is a list of all parts that have an on-hand 
plus an on-order level lower then the reorder level set up for that 
part.  If the printer is not working this report will be redirected 
to the screen so the information may be copied.  All totals for the 
first three sections of this report are zeroed after it is ran only 
when clearing the register.  If only a reading was taken all totals 
are preserved.  This report can also be ran from within the menu 
system under Accounting/Accounting Reports/End Of Day.

"QTE" is entered to create or find a sales quote.  The screen is the 
same as the sales screen except that parts are not removed from 
inventory, and no entries are made in the ledger.  The quote number 
assigned can be used later to recall the quote.  When entry of the 
quote is complete the quote will be printed and new customer 
information will be retrained in the customer database.  The quote 
can later be recalled by typing "QTE", just as you did to create it, 
or by using the look up command from within the cash register.  The 
quote can also be recalled through the "display" menu choice in the 
Sales Menu system.  Once displayed the quote can modified or made 
into a sale.  To make the quote into a sale, press "F10" or to delete 
the quote press"F5".  Pressing "F1" will save the quote for later 
recall.

"MENU" allows a level three or four employee access the Menu System.  
Employee levels are discussed in the Employee section of this manual.

"QUIT" is entered to exit the program.  After a valid employee number 
is entered the system will ask you to confirm that you want to exit 
the program.  Answering "Y" (yes) will exit you to the DOS prompt and 
answering "N" (no) will return you back to the sales screen.


                               EMPLOYEE MENU 

The employee menu allows security level four employees to "ADD", 
"DELETE", "EDIT", and "LIST" all employees.

Pressing "A" will allow you to add a new employee to the system.  
When adding new employees, a unique employee code is needed.  The 
system will check the new code and rejected it if it is not unique.  
It will then ask you to verify the code by reentering it.  Once the 
code has been verified the employee's name and security level must 
be entered.  The employee's first name will appear on the sales 
invoice.  After the information has been entered pressing "F1" will 
enter the employee's code, name, and security level into the system.  
Pressing "F10" will abort the entry.  

Pressing "D" will allow you to delete an employee that is no longer 
allowed access to the system.  The system will prompt you for the 
employee's code, then will show you the name and security level of 
the employee being deleted.  Pressing "F1" will then delete the 
employee.  Pressing "F10" will abort the deletion and return you to 
the employee menu.

Pressing "E" will allow you to edit an employee's information.  You 
must first enter the employee's code then you will be prompted to 
reenter the code or a new code and verify it.  Next you can change 
name information and the security level.

Pressing "L" will list all information on all employees.  Press "Esc" 
to return to the employees menu.


                               UTILITIES MENU 

Press "P" from the UTILITIES MENU to change the program's password.  
When changing the password you will first be prompted to enter the 
old password.  Once the old password has been entered and verified 
you will be prompted to enter the new password and then to verify 
it.  If verified this new password will be needed the next time the 
program is started.  Please note that the password is case sensitive 
(upper case and lower case characters are different).

Pressing "A" from the UTILITIES MENU allows you to archive older 
sales information including the sales, returns, voids, and ledger.  
The system will prompt you for a date and will then archive all 
information prior to and including that date.  This function allows 
the system to work faster since the amount of information in the 
current databases is less.  None of the archived information is 
lost.  It can be viewed if needed.  Viewing this archived information 
is discussed later in this chapter.

Pressing "C" from the UTILITIES MENU allows you to use the current 
databases.  The current databases are the databases normally used.  
This feature is only needed if you were viewing the archived 
databases and want to return to the current information.

Pressing "V" from the UTILITIES MENU allows you to view archived 
information.  This option is only active if you have previously 
archived database information.  Once activated there will be a 
message flashing in the upper right of the screen to let you know you 
are using the archived databases.  Some of the menu choices in the 
menu system will not be active and will beep as well as display a 
message that these functions can not be used while in the "view 
archive mode".

Pressing "S" from the UTILITIES MENU brings you to the Setup Menu.  

Choice "1" allows you to tell the system where the databases are 
located.  The installation program has already told setup where they 
are and this information will be displayed as the default answer.  
You should not have to change this unless you change the database 
drive or path.  

Choice "2" shows the information that the program will use for the 
front banner and the sales receipts.  This information is also used 
for the registration of your copy.  The registered owners name will 
appear on the Login screen under "Registered to" and will be double 
spaced. (I.E. There will be a space between each character in the 
name.)  The next 5 lines are the information that will print on the 
top of each receipt.  Line 1 is printed in double high and wide print 
and is 20 characters maximum.  Line 2 is under line 1 and is 30 
characters maximum.  Lines 3, 4, & 5 are also 30 characters.  Lines 
left blank will not print and all others will be centered.  If your 
copy is registered and changes are made to this information a 
registration form will print.  You will be reminded to fax or mail in 
the form within 30 days or your copy will no longer function until 
you receive and enter your new registration code.  This allows us to 
keep you up to date on changes and improvements to the program.  It 
also protects us from unauthorized copies being used.  There is no 
cost involved with re-registering your purchased copy.  If no changes 
were made the system will return to the Setup Menu.  Even if it stops 
working no data will be lost and re-registering it will restore 
everything. If you answer "N" (no) to the confirmation the original 
information will be retained.

Choice "3" is your POS hardware. Advanced Point of Sale (made easy) 
supports a cash drawer, report and receipt printer, and a pole 
display.  For each piece of hardware connected the system will prompt 
you to chose between parallel and serial communication ports.  Use 
the arrow keys to highlight the correct choice and then press enter 
to select it.  The system will check to see if the device is active, 
and if not, it will prompt you to make it active.  Serially connected 
devices are required to send Data Set Ready (DSR) and Clear to Send 
(CTS) to the system.  The system will send Data Terminal Ready (DTR) 
and Request to Send (RTS).  You will be asked to select the location 
of your cash drawer, report printer, receipt printer, and pole 
display.  If you tell the system that a cash drawer is installed it 
will next prompt you for the open drawer character, unless you have 
selected "on receipt printer".  When you tell the system that you 
have and printer, the system will prompt you to chose a printer 
emulation type.  At the time of this text Epson, Panasonic, and IBM 
ProPrinter emulation's are supported for the report printer.  
Citizen, Star, and some Epson's for the receipt printer.  Only the 
EMAX Universal 104 and the IBM SureOne pole displays have been 
tested, but most 20 column 2 line ASCII serial displays should work.  
If you have a pole display, you will also be prompted to enter 2 
lines that the display will show when idle.

Choice "4" will display several questions dealing with the options 
you would like active when making sales.  

The first question, "Are you adding customers during sales" allows 
you to bypass the customer database entry if your business does not 
warrant building a customer list.  Answer "Y" (yes) if you would like 
to build a customer database while making sales, or "N" (no) if you 
want to bypass customer information entry and retrieval.  

Answering  "Y" (yes) to the second question, "Show customer notes 
during sale" will only be active if you answered "Y" (yes) to the 
last question.  If active, and you answer "Y" (yes) to this question, 
the customer notes will be displayed after the customer is selected, 
if they are already in the system.  Answering "N" (no) will only stop 
the use of the notes on the sales screen.  Notes can still be 
accessed from the Customer Menu System.  

The system can be set up to change the tax rate(s) for each sale.  
Answering "Y" (yes) to the question "Show/Change tax rate for each 
sale" will cause a box to display at the beginning of each sale 
requesting the rate(s) for that sale.  The box will display the 
default rate(s) entered in setup and the rate(s) can then be changed 
for this one sale.  The default rate(s)entered in setup will remain 
unchanged.  

Next, the question, "ask for quantities when making sale", is asking 
if you want to enter quantities for each line item or if you want to 
enter the part number and each line will be a quantity of one.  
Answering "Y" (yes) will allow you to enter quantities for each 
item.  

"Validate every price when making sale" is asking if you want to have 
and chance to modify the price on each part entered as they are 
sold.  As parts are sold, the selling price is automatically 
retrieved from the inventory database.  If you answer "Y" (yes) to 
this question you will have to confirm or change the price on each 
item entered.  This is an extra step for each item and is not 
necessary if most of the time the price will not be changed.  The 
price can also be changed by pressing <F1> to edit the item sold as 
explained in the Sales Menu section of this manual.  

The next question "Option to add text messages on receipt", if 
answered "Y" (yes), will display a box giving you a chance to add a 
text message at the end of the invoice.  These messages can be free 
form text (type it in right there and then), and/or one, or more, of 
the stored messages from the message database explained in the Sales 
Menu section.  

If you answer "Y" (yes) to the next question, "Ask before printing 
receipts", a prompt would appear after every sale asking if you want 
to print a receipt.  Answering "N" (no) will automatically print 
receipts after a sale.  

If you have told setup, in the hardware section, that you have both a 
report printer and a separate receipt printer the next question "Ask 
which printer to print receipts on" will be active.  Answering "Y" 
(yes) will cause the system to ask which printer to print the sales 
receipt on.  This will give you the option of printing a full page 
receipt on the report printer or a cash register type receipt on the 
receipt printer.  Answering "N" (no) will print all receipts on the 
receipt printer and only reports on the report printer.  

The next four lines will print on the sales receipts in the lower 
left across from the totals on a full page receipt, or under the 
totals on a receipt printer receipt.  These lines will not print on 
quotes.  

Under that are the last invoice and quote numbers.  It is NOT 
recommended that you change these numbers.  The number shown is the 
number of the last sale or quote, i.e. the next sale or quote will be 
the number shown plus one.

Choice "5" is used to setup some options that you have for your 
inventory.  

The first entry is for the format you want to use with your part 
numbers.  There is a short paragraph explaining that using an "X" 
will allow entry of any character in that position, a "9" will 
allow only numbers in that position, and that the characters "/" and 
"-" will be fixed in that position.  Overall length of the part 
number can be 6 through 20 characters.  As the part number grows 
from 6 characters up to the 20 maximum the length of the description 
field will go down proportionally.  The default is ten characters 
allowing letters, both upper and lower case, and numbers. Upper and 
lower case letters are not considered the same so care should be 
taken when assigning part numbers.  Using upper and lower case 
characters along with numbers allows for sixty-two possible entrees 
per position giving many possible part numbers with few character 
positions used.  If you use a slash or a dash in the format, and 
later change the format, care must be taken that the new format will 
allow old part numbers to be entered. The format and size can be 
changed at any time.  

The next optional features are the vendor information fields.  The 
use vendor questions are asking whether or not you would like to use 
the vendor information fields.  The vendor fields offer information 
only.  They are not necessary, and only need to be used if you would 
like to track the vendors and the price you pay for different 
quantities of an item.  By answering "Y" (yes) to the questions the 
vendor fields will be active during data entry.  Answering "N" (no) 
to vendor field 2 will allow only one vendor to the accessed.  You 
can not use vendor 2 without using vendor 1.  

The last section is asking if you would like to use two tax rates.  
If you answer "Y" (yes) all inventory items can be assigned to one of 
the two possible taxes rates, or a combination of both taxes rates 
together.  Answering "N" (no) will use a single tax rate for all 
taxable items.  Items can also be nontaxable.  The tax rate setup for 
inventory items is done in the Inventory Menu explained in the 
inventory section of this manual.

Choice "6" allows you to set the system's default tax rate(s).  The
system will allow entry of one or two rates depending on the setup 
question in choice "5" on whether or not to use two tax rates.  Enter 
the sales tax rate(s) at the prompt.

Choice "7" allows you to change the screen colors.  Be careful when 
changing the colors that you select colors that can be seen on your 
monitor.  Some color combinations are not excepted.  This may cause 
the display to look different than you expect.  If this happens 
select a different foreground and background color combination.  
After selecting the new colors, which will be displayed on the bottom 
section, answer "Y" (yes) to the "Exit and Save changes" question if 
you would like the new colors to become the active system colors.  If 
you're not sure of your choices, you can answer "Y" (yes) to the 
question "Set Default Colors" and the colors will go back to the 
original defaults.  To leave the colors unchanged answer "Y" (yes) to 
"Exit and Abort changes".  If you save changes, and can no longer see 
the screen correctly restart the program by typing "POS M".  This 
will cause the program to default to monochrome (Black & White).  You 
will not be able to change the screen colors in Black & White mode 
or if the program does not sense a color card in your computer.  To 
reset the colors, after running the program in Black & White mode, 
exit the program and restart it by typing only "POS".  You will then 
be able to go back into the setup routine and re-modify the colors.

Choice "8"  sets the fixed line that prints on labels.  If you plan 
on printing labels, this line should be filled in with whatever 
message you would like printed on the label bottom.  This line will 
print on every label.

Pressing "Q" will return you to the Utility Menu.



              Advanced Point Of Sale (made easy)

     Sales system
         - Full cash register
         - Handles any number of items
         - Handles quantities up to 9,999 per item
         - Automatically brings up customer information based on
           last 4 numbers of telephone number, or allows you to
           enter it easily, automatically building a customer data
           base for future use.
         - Very easy to correct mistakes
         - Prices can be adjusted for individual sales
         - Shows total of sale after each entry
         - Any number of deposits may be left before pick up
         - 4 Security levels limit level of use allowed by
           employees
         - Easy to create and save quotes
         - Quotes can easily be converted into sales
         - Easy look up of past sales, returns, voids, and quotes
           by receipt/quote number, customers last name, or date
           of sale/quote
         - Look up parts and inventory levels from within the
           cash register
         - Easy to make returns and voids
         - All activities logged in ledger and time stamped with
           employee number for easy identification
         - Part quantities checked as parts are entered and
           updated after sale
         - Description and price automatically shown
         - Optional use of bar code wand for easy and accurate
           part entry

    Inventory system
         - Ability to manually add, delete, or edit items
         - Easily receive parts increasing on-hand quantities
           and giving you a chance to change pricing
         - Prints list of received parts for verification
         - Enter quantities of parts on-order to remove them from
           the reorder report
         - View data base by part number
         - Print reports on inventory information 6 different
           ways
              - Price list with on-hand quantities
              - Price list without quantities
              - Parts list with limited information for any range
                of part numbers
              - Parts list with all information for any range of
                part numbers
              - List of parts on-order
              - Parts usage report for any time frame and any
                part range including profit margins
          - Print bar code labels including price, description
            and a fixed line


    Accounting system
         - Full view of ledger by date or sale number
         - Total register information for any period of time
         - Sales tax information for any period of time
         - Reading or clearing of current register
         - Current inventory value for any range of part numbers
         - Graph sales for twelve days, weeks, or months from any
           date

     Customer system
         - automatically built through sales system by using the
           cash register or quoting system
         - Ability to manually add, delete, or edit customer
           information
         - Print address labels for customers that purchased any
           range of part numbers during any period of time
         - Print full customer lists

     Employee system
         - Add, delete, edit, view employee information including
           a private 4 digit code and security level

     Utility system
         - Change tax rate
         - Change date
         - Change entry password
         - Archive older information
         - Switch between Viewing archived files or using the
           current information
         - Change owner or business information

     Security system
         - 4 level security protection to limit employees access
              - Level 1 can only make sales, take deposits, and
                do customer pick ups
              - Level 2 can also do returns, voids, and quotes
              - Level 3 also has access to limited inventory
                functions
              - Level 4 has full system access





                   Printer and Cash Drawer Specifications

Printer...

	Both parallel and serial interfaces are supported.  The system
supports use of ether one printer for reports and receipts or a report 
printer and a receipt printer.  As of version 5.2 Epson, and IBM 
compatible graphic printers are supported for report printing and 
full page receipt printing.  Citizen, Star, and Epson emulation is 
supported when using a receipt printer.  24 pin dot matrix printers 
that advance the paper to the perforation when finished printing, 
(sometimes called "Pcut"), work great and are inexpensive  With 2 ply 
plain paper the receipts will have copies for you and your customers.  
The same paper can be used for printing reports.  If your printer 
does not have the correct emulation, select the generic choice.  
Only some bold and condensed printing may be affected.

	Future versions will support more printer emulation's.


Cash Drawer...

	Both parallel and serial interfaces are supported.  The 
cash drawer must open by receiving an ASCII character unless it is 
connected to a supported receipt printer.  If the cash drawer you 
choose opens using a specific ASCII character it must be set to 
receive the same character as set up in the POS hardware section 
of the setup menu.

Pole Display...

	Only the EMAX Universal 104, and the IBM SureOne pole display have 
been tested but most 20 column 2 line serial ASCII displays should work.



                               Program Support

Program support is  available through:

	James Enterprises of New York, Inc.
	PO Box 272
	Copiague, NY  11726
	(516) 841-1456 
	http://www.aposme.com

