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                          CJPOS PointofSale System                    
                              OPERATIONS MANUAL                         
                                                                        
                     CJPOS 5.52            3 December 1996              
                           Cuyahoga Computing Co.                       
                         Support Line: 2165871590                     
       ͼ
         ͻ
            TABLE OF CONTENTS                      
         ͼ
         System Setup               ........ 27 - 34
         Features List              ........  2
         BASIC OPERATION            ........  2
         Main Menu Options
            Employee Maintenance    ........  3 - 4
            Close Register          ........  4
            Payouts                 ........  5 - 6
            System Setup            ........ 27 - 34
            Exit System             ........  5
            Toggle SKU / Menu Entry ........  6
         Estimates Menu
            Recall Estimate         ........  7
            Save Estimate           ........  7
         Adjust Menu                ........  8
         Customer Menu
            Information             ........  9 - 10
            History                 ........ 11
            Add New                 ........ 11
         Reports Menu 
            Daily Sales             ........ 12
            Reporting Menu          ........ 13 - 14
            Sales Analysis          ........ 15 - 17
            Monthly Reports         ........ 18
         Inventory Menu
            Create Purchase Order   ........ 18
            Received Merchandise    ........ 18
            Receiving Log           ........ 19
            Category / Department Update ... 19 - 20
            Changing Item Names / Qty ...... 20
            Changing Stock Prices / Cost ... 21
            Stock Re-order Points   ........ 22
            Stock Printing Options  ........ 22 - 25
            SKU Sets/Kits           ........ 26
         Accounting
            Store Account Payment   ........ 39
            Finance Charge Accounts ........ 39
            List Store Accounts     ........ 39   
            Vendor Editing          ........ 38
         Adding To Inventory        ........ 35 - 36
         ASCII Export Files         ........ 37 - 38
         Voids / Return / Exchanges ........ 39
         Reprinting Invoices        ........ 39
         System Reset               ........ 41
         LAYAWAY ACCOUNTS           ........ 40
         Notes                      ........ 41 - 44

                     CJPOS POS MANUAL                            02

   System Features
   * Real-time inventory tracking. Inventory is decremented every time an 
     item is sold. Item menu pop provides instant knowledge of on hand stock.
   * Estimate saving & retrieval. Write up a quote, print it & save it.
     Saves time when converting to invoices.
   * Barcode capability using a keyboard wedge style barcode reader. 
     Simply plug the 'wedge' between the keyboard and the computer.
   * Can add inventory/stock items 'on the fly' while writing invoices.
     The system does not lock you into hours of tedious data entry before
     use.
   * Full adjustment of on screen information. Quantity, price, line item 
     price, labor hours/price, & discounts can be applied before committing
     to invoice or when revising estimates.
   * Customer data/history capture. Your important client information is 
     saved & updated with each invoice. CJPOS provides customer purchase 
     history recall for viewing and can be printed.
   * ZIP / Postal Code capture. Every new ZIP code is remembered by the  
     system. When a new customer is encountered with the same code, CJPOS
     automatically inserts the city, state, & area code for that ZIP code.
     A nice time saver.
   * A variety of reports: Daily Sales, Daily Payouts, Sales Analysis, 
     Inventory information. 
   * Canadian GST IS supported by this program, as well as Provincal Tax !!
   * Individual labors/items assigned per mechanic/salesperson can enabled 
     in System Setup. When Sales Analysis performed the individuals 
     receive credit.
   * ASCII Data Export files. Results of Sales Analysis & Daily Sales can
     be exported to a spreadsheet program. 
   * Can be run in a DOS window in Windows(R) or O/S 2 (R). 

   BASIC OPERATION
   
      The list box on the left of the screen contains different 
   departments. For the demo databases these departments are Services, 
   Exhaust, Emmisions, Brakes, Shocks & Struts, Springs, and so on till 
   Miscellaneous. After selecting one of these a window pops up with 
   various categories. For example, select the Exhaust Department with 
   parts such as mufflers, pipes, hangers, clamps, etc.  Using the cursor 
   keys moves a selection box to a part category.  Say we chose Mufflers, 
   now striking the Enter key replaces the first window with a second window
   listing the part numbers under that category. For our example,
   we choose #1811G of Mufflers by using the cursor keys again to move
   the selection box. This exact part number for Mufflers has the price 
   to go with it. Finally the quantity is prompted at the bottom of the 
   window; the default value is 1. If the SKU Number representing the 
   part is known that SKU can be scanned using barcodes or typed. To switch 
   to that mode of entry select "Toggle SKU / Menu Entry" from the 'Main'
   menu.
      For the Services department, canned descriptions of labor are 
   loaded in with their hour quantity.  These descriptions can be added 
   to. The appropiate labor rate is then selected. The Labor/Services 
   department is not required to be part of the system however.
      When a receipt is ready, it can be saved as an estimate, or finalized 
   as TENDERING to Cash, Check, Visa/MC, Discover, American Express.  
      Customer information then prompted before the end of a sale.  
   Previous information can retrieved if a sale re-occurs to the same 
   customer at a later date by providing several letters of the last name, 
   the last 4 digits of their phone, or by their customer number.

                     Main Menu Options                           03

   Employee Maintenance

   Adding or Editing Employees  A standard information screen is first
   presented such as:

                      Editing Employee Information # 2                      ++
                             Personal Information                             
                ++                      ++            
 First Name     Bob                  Last Name    Balsor                  
                ++                      ++            
  etc,.....  ,etc .....,

                ++                     ++ 
                ++                          Ctrl+F5  Exit & Save   
 Birth Date     061461                            Page Dn / Page Up     
                ++                         ++ 


But this next screen has some items which should be noted:

+                      Editing Employee Information # 2                    ++
                             Company Information                            
                ++                              ++                    
 Division        1              Store Number       1                    
                ++                              ++                    
                ++  ++                                
 Status          FT   ^  Full Time                                       
                 AM   ~  ++                                
                ++                                                    
                ++                                                    
 Password       Y                     [X] Display on Screen               
                ++                                                    
                                                                            
 () Hourly                ( ) Salary                                       
                                                                            
                ++                      ++            
 Pay Rate            .00        Inactive Date                           
                ++                      ++            
                ++                                                    
Commission Rate    .00                           ++


   1. Status : 
      The status level - PT, FT, AM, MG, DM determines the level of    
      access that the individual has for the system. For example to get to 
      this screen the default manager, # 1, MG, has a security level of 4.
      The MENUS.DBF database sets the security level required to do things 
      such as Employee Maintenance. The CJPOS system standard level for
      adding new stock, inventory adjustment, etc. is set at this level 4,
      or MG  Manager. 
   2. Password : 
      Used by the employee when accessing security sensitive
      areas of the system. Only they & their supervisor should know the
      password for the employee.

                     Main Menu Options                           04

   Employee Maintenance

   3. Display On Screen :  
      If the District Manager or Manager does not want his name displayed in
      the employee list on screen.
      
   4. Inactive Date:
      Date the employee left or was terminated. An employee will remain in
      the system until the end of the fiscal year for tax & payroll reasons.
      Hence, a deleted employee really just becomes "inactive" until the end
      of the year.

   5. Payrate & Hourly/Salary:
      Presently has no effect until the payroll entry module is finished.

   6. Commision Rate:
      Used in the Employee Commission Report of the Reporting Menu.

   Close Register

   To begin a new date the system must be closed daily. Closing the 
   register results in finalizing the register date records. The screen
   will reflect the REGISTER DATE, NOT THE COMPUTER SYSTEM DATE. If a day
   was accidently closed it can be re-opened if the 'Edit Previous Days
   Payouts' switch is set to 'Yes'.
   During closing the creation and printing of several reports can be done.
   Select those desired from the list on screen. The system will remember
   your choices for the next close. The reports will be created, then
   printed as the system shuts down. Saves you the time of creating each
   report individually.  Next, any file maintenance will be done by the
   system.  Finally, the system will back up all of the data files to
   a diskette.


                     Main Menu Options                           05

   Payouts

   Selecting 'Options' results in the following screen:

 +_                               Payouts                              +++
                                                                         +
              Saturday         Register # 1         060395              
                          ++                        
+ĺ                          There Are No Payouts                        +
+ĺ                         ++                       +
+ĺ        ++   ++    ++   ++      +
            Print        Edit          Add          Date         +
         ++   ++    ++   ++      +
                            Tab Between Choices                           


   1. Print  Prints the following report for the date displayed.


   EXAMPLE:
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                                 DAILY PAYOUTS                              
                            Monday        050195                          
ͼ
    Napa                                    CASH                    11.98
    Aramark                                 CASH                    58.29
    Midwest Engine Sales                    CHECK                  465.00

ͻ
                    CASH PAYOUTS            2 $     70.27                   
                    OTHER PAYOUTS           1 $    465.00                   
ͼ

      If A Range of Dates is selected then that list can be printed as well.
      The list will be created/printed by either chronological date,( Sort by
      Date) or by reason of payout ( Sort by reason). In Monthly Reports,
      Payouts can also be printed by Vendor.

   2. Edit 
      Editing of payout name & amount is allowed.

   3. Add
      Allows the addition of a payout to the list. Select reason for payout
      from list. Some reasons have sub-categories, such as Utilities.
      If applicable, a vendor name is then chosen. Finally the amount entered
      & method of payment is selected.

   4. Date
      Will allow the viewing/printing/editing of payouts from a previous
      sales date.


   Exit System

   Standard POS system setup allows the exit to DOS for managers.


                     Main Menu Options                           06


   Toggle Menu / SKU Entry
   
   Switches system from the default menu mode to direct SKU Entry.

Department        Description       Part #           Price     Qty    Total 
++
     DEPARTMENTS           Menu Mode
++     *=====================================*
 Labor              ^     *This box to the left is the standard *
 Exhaust            ^     * 'Menu Mode' for CJPOS to do a sale  *
 Emissions          _     *=====================================*
 Brakes             _
 Tuneup             _
 Misc Stuff         ~
++                                  

+ SKU Number Entry +     *=====================================*
                         *This box to the left is the optional *
                         *'SKU Entry' for CJPOS. Direct entry  *
                         * of a part's SKU Number is used. If  *
++     * the SKU Number is a barcode then    *
                           * that barcode can be scanned in.     *
                           *=====================================*



   Help F1 - Viewing/searching of this file
   

   SKU Search - CTRL+S
   

   This function allows the user to search the parts database by one
   of three methods:

        1. Description Search - Enter several letters of an items' description
           to search for.
        2. SKU Number Search  - Part of a SKU number can be sought in the
           items database.
        3. Manufacturer Number Search - For items available from multiple
           vendors, the OEM number can be sought in the parts database.




                     Estimates                                   07

   Recall Estimate (Ctrl+R)

      
                                                        
                     ++               
                       Estimate Number                
                     ++               
                     ++               
                        Customer Name                 
                     ++               
                     ++               
                          List All                    
                     ++               
      
      For the retrieval of saved estimated several methods are allowed.
      Direct number entry, provide none to several letters of the customer
      last name, & finally a list of all estimates in the system by number.
      Once retrieved the estimate is on screen like any invoice.
      Estimates are NOT deleted until they are converted to invoices.
      Undesired estimates can be removed by: 
         1) Recall the estimate.
         2) Screen appears with option to continue with estimate load or
            to Delete the estimate. If the 'List All' option or Name


   Save Estimate  (Ctrl+O)                                                           

      A customer quote can be saved as an estimate for later recall
      and finalizing. Incomplete invoices could also can be saved as 
      estimates. The estimate feature is especially useful for a large
      invoice; any modifications to the customer's original quote can be
      performed after recalling, modifying, & resaving the estimate. 
      Therefore when the customer appears on the premises, the estimate
      is recalled, tender method is asked, & the invoice printed  the
      customer does not have to wait while you finalize their bill. 
      Important to the the Estimate Parts Required report in the Reporting
      menu is how the estimate is saved. Several options are presented -
      You can save the quote for reference (Save Only), Approved - parts
      required for jobs appear on the Estimate parts report, Or as
      Completed - waiting for customer to pick up their purchase/service.


   Work Order Information  (Ctrl+I)

      Attached to a customer quote, an original 'Complaint' or the
      reason the customer needs service. An Estimate saved with only
      a 'Complaint' is considered a Work Order or Repair Order. Recalling
      this order and attaching parts and services to it will convert it
      to an Estimate.  The orginal work order complaint is carried thru
      to the final invoice and saved with that invoice.


                     Adjust                                      08




  Main    Estimates    Adjust   Customer    Reports    Inventory
  Brookpark Certifie++aturday    060395   11:51 PM
+ĺ  Item Qty or Price      +
Department        D  Labor                         Price     Qty    Total 
+ĺ  Discount Single Item   +
                      Employee Discounts     
                      Total Price / Discount 
                      Cancel Invoice           
                    ++



  ͻ
   The Adjust menu above presents several choices to adjust the invoice or  
   estimate that is loaded on screen.                                      
  ͼ

      * 'Item Qty or Price' allows the quantity adjustment of line item,
         adjust the price each, or the total line price. If the total line
         price is less than the original then a 'D' will appear next to the
         price each indicating a Discount. Pressing 'DELete' will remove
         the line entirely. 

      *  'Labor' option will change either the total hours or the total 
         price for that service, adjusting the hours accordingly. Presently
         the only way to change the demo labor rates is to use a dBASE file
         browser (available to all registered users).

      *  'Discount Single Item' will apply a discount to just one line of 
         the invoice. If chosen more than once the system will record the 
         sum total discount.

      * 'Employee Discounts' are for those businesses whom allow employee
        purchases & provide a discount. The DISCOUNT.DBF controls the type
        & amount of discounts. (dBase browser needed to modify)

      * 'Total Price / Discount' applies selected discount to the entire 
         receipt. Total Price will back figure the taxes & discounts 
         to arrive at the final gross price. 

      * Single line items/labors can be set to non-taxable or non-PST or
        non-GST using this 'Adjust' menu in "Item Qty or Price" or "Labor".

      * Cancel Invoice will clear the screen of the current invoice.


                     Customer                                    09


  Main    Estimates    Adjust   Customer    Reports    Inventory
  Brookpark Certified Auto   R++ 060395  11 53 PM
+ĺ Information             +
Department        Description History                 ce     Qty    Total 
+ĺ Add New                 +
                              ++


   Information

   Customer information provides a quick lookup of general customer 
   information.  The customer information can be modified here as well as
   undesired names removed from the system.

   * Customer/Estimate Notes can be accessed by pressing 'F8' in
     customer information screen.


   The screen below is an example.

++
+                            CUSTOMER INFORMATION                          ++
  Save &Exit:  F5                                                           
                                                                            
 First Name    [Chris/Cindy    ]            Last Name  [Ryba           ]    
                                                                                                                                                       
 Address 1     [5413 East 131st Street   ]  Address 2  [               ]    
                                                                            
 ZIP Code      [44125            ]           State     [OH  ]               
                                                                            
 City          [Garfield Hts        ]                                       
                                                                            
 Home Phone    [587-15xx        ]         Work Phone   [216-587-1590    ]   
----------------------------------------------------------------------------
+-Customer Extended Information -------------------                        
                                                                           
 Make  Model    [87 Grand Am                    ]          Customer # 1383 
 Engine         [2.5L 4 cylinder      ]                                    
 Mileage        [97,625               ]                                    
 VIN Code       [_____                ]              LTD Sales $    208.06 
 Pager #        [                     ]                                    
 Cust. Tax Category   [Standard 7 %  Tax       ]                          
+--------------------------------------------------                        
  F8 - Notes   F3 - Cust. Credit Information                                
++

ͻ
  The last four items in the example above  Make &Model, Engine, Mileage,   
  and VIN Code  can be changed to your specific needs in 'System Setup'    
  The Tax Category can be set to the store tax rate or non-taxable.         
  For those with more than one tax category contact Cuyahoga Computing.     
ͼ


                     Customer                                    10

   Cust. Credit Information


 The customer can be further configured in the credit information
 area. If 'House Charge' is unchecked (press spacebar), then any invoice for
 this customer cannot be put on to a house account (Accounts Receiveable).
 Likewise unchecking 'Allow Checks' will disable checks as a choice at
 tendering. The 'Maximum Credit Amt' will set a maximum limit for a house
 charges for the customer. A zero (0.00) value is no limit. The
 'Customer Balance' will allow account adjustments - either issuing a store
 credit/due bill (negative value) OR for initial customer account receiveable
 balance (positive value).

 The 'Bill To Account' will charge another customer number for any account
 charges by the current customer. This feature is usefull for fleet or multi-
 location businesses that bill to one address. To use the 'Bill To..' type
 in several letters of the account being billed. Then select from list if
 more than one match.


+ Customer Credit Information ---------------------------------------------+
                                      Bill To Account:                      
[X] Allow House Charge                [SAME AS ABOVE                      ] 
                                      +------------------------------------+
[X] Allow Checks                                                          
                                                                           
Maximum Credit Amt :   [       0.00 ]                                     _
                                                                          
Customer Balance       [       0.00 ] +------------------------------------+
+---------------------------------------------------------------------------+




                     Customer                                    11

   History

   First recall the customer using one of three methods:
      'Last Name' , 'Phone Number' or 'Customer Number'
   For example, select the customer desired by using the 'Last Name' option. 
   In the case below the letters 'RYB' were entered and Ted Ryba was selected 
   from the customer list. The next screen appears with the date prompt. 
   It was changed to '010193' which is the earliest possible date on this 
   install. The exact date is not neccesary. The report was then generated 
   to the screen. Hitting 'F5' will print it.

   EXAMPLE:
ͻ
                    Customer Purchase History For Ted Ryba                  
                              Saturday, 060395                            
ͼ

========== INVOICE #     652  ==========  Saturday    , 050893  ============
     Lifetime Metallic Pads  MX7136                       1.000   43.95
     Resurface disc rotor    ****                         1.000    9.00
     Disc Brake Rotors       60678512                    1.000   39.88
     Install new front disc brake pads                     .600   18.00
     Replace left front disc rotor                         .000     .00
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  TENDER TOTAL $   118.59  ~~~~~

========== INVOICE #     891  ==========  Tuesday     , 081093  ============
     Power Brake Booster     *used*                       1.000   75.00
     R & R power brake booster.                           1.500   51.00
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  TENDER TOTAL $   134.82  ~~~~~

========== INVOICE #    2568  ==========  Monday      , 050195  ============
     Resurface Disc Rotor    Each                         2.000   18.00
     Check high idle.  Clean idle air control passage.     .200    8.00
     R & I front calipers to turn rotors.                  .600   21.00
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  TENDER TOTAL $    50.29  ~~~~~

===============  GROSS SALES TOTAL SINCE 010193 : $    303.70  =============






   Add New

   Allows the addition of customers to the system. Normally the customer
   database is appended during the course of a sale. 


                     Reports                                     12


   Daily Sales

   The daily sales totals can be viewed & printed. The 'Options' on the 
   Daily Reports screen allows for printing current sales date, view/print a
   previous sales date, or creating a summary report of sales for any date 
   period as well. For the example below to create the summary 
   'Range Of Sales Dates' was selected. Then enter the desired date range
   was entered. In this case 030195 was first, then 033195 to do a
   report for March '95. It does not matter if the beginning date was not an
   actual sales day. 'Options' was chosen again, then  'Print Current Totals'
   to print the on screen report. When the summary report is generated a
   SALE_DAY.OUT file will be created for export to an outside source using 
   the export method selected in 'System Setup'. The above can also be
   accomplished by running the 'Sales Total Report' of the Reporting Menu.

 EXAMPLE:
ͻ
                           Summary of Daily Sales                           
                  Wednesday , 030195 TO Thursday , 033095               
ͼ

                     CASH                     $    9,124.27
                     CHECK                    $    8,579.72
                     Visa / MasterCard        $    3,368.14
                     Discover                 $       57.31
                     American Express         $      771.20
                     House Charge             $        0.00
                     Store Coupon             $        0.00

ͻ
                    REGISTER TOTAL REVENUES $   21,900.64                   
ͼ

                     *****  Register  Sales  Detail  *****

                     GROSS SALES              $   21,900.64
                     TAX EXEMPT SALES         $      512.01
                    
                     SALE REFUNDS             $        0.00
                     SALES TAX                $    1,405.95
                     FEES                     $       93.80
                     VOIDS                    $        0.00
                    
                     CASH PAYOUTS           86$    2,593.94
                     OTHER PAYOUTS            $        0.00

ͻ
                                                                            
                    REGISTER NET SALES       $   20,400.89                  
                    REGISTER BANK DEPOSIT    $   19,306.70                  
                                                                            
ͼ



                     Reports                                     13

   Reporting Menu


   Several choices are presented here:

   1. Vendor List - Create a list of the vendors loaded into the system.
                    The on screen report can be printed using 'F5'. The
                    Vendor list can be narrowed to a range of names if
                    desired.

   2. Sales By Hour - A listing of the total sales by hour for the range
                    of dates chosen. The end of the report provides a summary
                    for the date range selected.

   3. Invoice Summary - A listing of every invoice number for the range of
                    dates specified. Details include invoice total, taxes,
                    type of tender, and type of Sale.

   4. Invoice Detail  - A by invoice listing of the items/labors sold during
                    the range of dates specified. Customer Name is included.

   5. Reorder Report  - A scan by the system thru the entire store's inventory
                        to locate any items that need to be re-ordered.

   6. Receiving Log Report - A log of items received from vendors during a
                   range of dates.  The report can be a summary only with the
                   vendors' names and the amount of purchase OR the report can
                   include the items purchased.

   7. Sales Total Report -  The same report as the printed Daily Sales Totals
                  report for a range of dates.

   8. Profit/Loss Report - A report that summarizes the sales and costs of
                  each department, and the Payouts by reason. Net profit
                  or loss is shown by Cost of Goods Sold (COGS) and by
                  Sales less expenses.

   9. Employee Commissions - Summary of sales by employee and their
                commission amount if commision is set greater than 0 %

   10. Non-Taxable Sales - A report listing every customer with a tax exempt
               sale for the range of days specified.  

   11. Layaway Account List -  A report listing every outstanding Layaway
               Account with customer's name, amount purchased, and balance
               due for pickup.

   12. Accounts Receivable List - Every open Store Account charge is listed
               with the total amount of original invoice and balance due.
               This report also lists any Store Credit liabilities
               outstanding.


                     Reports                                     14

   Reporting Menu


   13. Estimates Parts Required - Any estimates that have been approved
               and the parts required for those jobs is listed.  The
               report also informs if the parts need to be ordered.

   14. Estimate/Work Order List - A report which lists every estimate
              by type - Approved, Completed, or Saved Only. The customer
              details, total amount, and date written are printed.

   ***** FURTHER INVENTORY REPORTS ARE ACCESSED THRU THE INVENTORY MENU *****


                     Reports                                     15


   Sales Analysis


   The choices presented are the following:

++     ++ ++ ++ ++++     ++ ++ ++ ++
 ++        ++   ++   ++ ++        ++   ++   ++
             ++       ++             ++      ++
                  ++
           +_           Product Sales Analysis           ++   ++
 ++ ++                                                  ++  ++
++ ++      ++      + ++
++     ++          Select Method Of Analysis           + ++
 ++            ++       ++   ++
                                                                ++
                        ++               ++ 
 ++ ++                  All Departments               ++  ++ 
++ ++             ++           + ++
++ ++             ++           + ++
++     ++                  By Associate                + ++
 ++                   ++            ++   ++
                                                                ++
                                                               ++ 
 ++ ++ ++ ++  ++ 

   The 'All Departments' choice will sum all items independent of who was the 
   seller whereas the 'By Associate' summary will group items sold by each
   employee. After summary method is chosen, next is desired dates:

             ++       ++             ++       +
                  ++             
           +_       All Department Product Totals        ++    ++
 ++ ++                                                  ++  ++
++ ++      ++      + +
++     ++          Select Dates For Analysis           + +
 ++            ++       ++   +
                        ++               ++
 ++ ++                    Single Date                 ++  ++
++ ++             ++           + +
 ++                   ++            ++   +
                             Range of Days                    +
                        ++               ++
++ ++             ++           + +
++     ++                   Sales Week                 + +
 ++                   ++            ++   +
 ++ ++ ++ ++  ++
++ ++ ++     ++ ++++ ++ ++     ++ +

   The screen above enables the report to run for any time period. Once the
   date/date range is inputed, report processing will begin. The next pages
   contain an example Sales Analysis report.


                     Reports                                     16


   After the Sales Analysis report is generated, pressing 'F5' prints the 
   onscreen report. (NOTE: In this example the actual report was longer)

ͻ
                                PRODUCT TOTALS                              
                    Sunday, 043095 TO Saturday, 050695                  
ͼ

===== Labor         ================================================= TOTAL ==
R & I                                                    2.70 Hrs. $    108.00 
Diagnose                                                 0.50 Hrs. $     20.00 
Repair                                                   1.80 Hrs. $     73.00 
Check antifreeze for protection level.                   0.00 Hrs. $      0.00 
Remove & replace                                         8.10 Hrs. $    323.00 
Remove & install                                         2.90 Hrs. $    116.00 
MISC                                                     4.70 Hrs. $    188.00 
R & I flywheel for resurfacing.                          0.30 Hrs. $     12.00 
Remove carburetor  rebuild with new float.              3.40 Hrs. $    136.00 
Diagnose nostart condition.                             1.00 Hrs. $     40.00 

===== Exhaust       ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Tailpipe                  
      6T8107                            1        $        29.95     133.1 %
     Clamps                    
      HPC200                            2        $         2.38     221.6 %
      HPC225                            3        $         3.75     220.5 %

===== Engine        ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Camshaft Timing Belt      
      40067                             1        $        22.79     174.6 %
     Remanufact. Water Pump    
      1738                              1        $        42.95     107.0 %
     Trust Oil Filter          
      PH16                              1        $         4.95     153.8 %
     Oil Pressure Switch       
      S384                              1        $         7.75     129.3 %
     Complete Engine           
      *USED*E15*                        1        $       615.00      35.2 %

===== Tuneup        ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Ignition Wire Set         
      700244                            1        $        49.89     110.7 %
     Distributor Cap           
      C244                              1        $        13.54     100.0 %
     Magnetic Pickup Coil     
      ME54                              1        $        14.58     100.0 %

                        Reports                                  17


                    *******  Department  Totals  ********

                     Labor       $   7,577.73
                                          190.06 Hrs.
                          ----------------------------------
                    Engine       $   5,677.33
                      Cost of Goods $   3,934.02     44.3 %
                          ----------------------------------
                      Cost of Goods $     254.47    130.7 %
                            Discount $      2.01
                          ----------------------------------
                    Fuel System  $     334.80
                      Cost of Goods $     168.81     98.3 %
                            Discount $     11.07
                          ----------------------------------
                    Trans & Axle $     244.60
                      Cost of Goods $     114.43    113.8 %

ͻ
                      SALE ANALYSIS NET SALES $  20,298.24                    
                      COST OF GOODS SOLD      $   7,637.66                    
                     --------------------------------------                   
                      PROFIT                  $  12,660.58                    
ͼ
  *  - Denotes An In Stock Item
  *M - Denotes a Miscellaneous Item


                        Reports                                  18

   Monthly Reports

   The Monthly Reports option is set of reports that can be run for range of
   days and then printed. When this option is selected, a set of reports is
   displayed.  First enter the date range for the group of reports.  Then use
   tab move the report list.  Toggle your selection of which reports to run
   by pressing the spacebar on the highlighted report.  When finished with
   choosing which reports, use the tab key to move to the 'Start' button.
   The system will then generate all of the selected reports to files. Once
   the system is done generating the report files, the files will be sent
   to your printer.



                     Inventory                                   

  Main   Estimates/WO's   Adjust   Customer   Reports   Inventory   Accounting
 Your Company Name        REG #1              WednĿ
ĳ Create Purchase Order    Ŀ
Department        Description       Part #        Received Merchandise      
ĳ Receive/Order Log        
                                                  Ĵ
                                                   Categry/Departmnt Update 
     DEPARTMENTS                                   Item Names/ On Hand Qty  
Ŀ                             Change Price / Cost      
  Labor                                          Locatn/Order Point-Amt   
 Brakes                                           Stock Printing Options   
 Electrical                                      SKU Sets                 
 Emissions                                      


   Create Purchase Order    

   The Purchase Order option will enable you to create a Purchase Order from
   a vendor. The vendor must be already loaded into the system (see Vendor
   Information under the Accounting Menu). Enter the items for the purchase
   order by either the Menu mode or SKU Entry mode. The system will prompt for
   your selling price, the quantity ordered, and the total cost of the
   purchase for that item from the vendor.  Once you are finished entering
   all the items for the order, press 'END' to save and print the order.
   When the order is received, process and post the order using the
   'Received Merchandise' option of the Inventory menu. 


   Received Merchandise     

   Merchandise received from a vendor is processed thru this option.  If the
   merchandise was from a Purchase Order, use the 'P.O. Received' sub-option
   to recall the the original order. Any items quantity or cost can be
   adjusted using the 'Adjust' menu. You can also add any additional items if
   needed. Likewise the 'Vendor Drop Ship' sub-option will let you process the
   received merchandise by entering the items in using the either Menu mode
   or SKU Entry mode.  When finished, use 'END' to post the shipment to
   inventory.  For Vendor Drop Shipments the vendor will need to be chosen.
   Any payout expenses such as shipping can be added from Receiving screen.
   The 'POST' button will complete the transaction by adjusting inventory
   counts, purchase cost, and selling price. A report will then be printed.


                     Inventory                                   19

   Receive/Order Log        

   The Receiving Log screen will present a list of all receiving/ordering
   transactions beginning at the date specified.  The list can be narrowed to
   one type of transaction; i.e., CVPO - Created Purchase Orders,
   RVDP- Vendor Drop Shipments, etc.  Any open purchase order (CVPO) can be
   recalled/posted by highlighting the desired one from the list and pressing
   enter.


   Categry/Department Update

                               ++
                                   Select    
                                 Department  
                               ++
                            ++
                             Labor              -
                             Exhaust            - 
                             Front End          _
                             Engine             _
                             Trans & Axle       _
                             Electrical         _
                             Tuneup             -
                            ++
                   ++
                          F3: To Add A Department        
                         F4: Modify Department Name      
                   ++
+
   Departments can be deleted thru CTRL+K in Modify Department/Category.
   Highlight the department that you want to delete.
   'F3' will add completely new department the system. There is a limit of
   99 departments. Businesses that don't perform/charge for services or labor  
   should use the default 'Item Type' department. After any department 
   addition the system will have to be restarted.
   Pressing 'F4' will just change the name of department itself. To proceed 
   to category modification, press enter on the desired department. Next
   a speadsheet type listing of each category that matches that department
   will be loaded on screen.
   -------------------------------------------------------------------
   LABOR TYPE DEPARTMENTS
   -------------------------------------------------------------------
   If a "Labor" type department is selected then the canned descriptions 
   will appear on screen. For example:
+
+_                                 LABOR :                                ++
  Edit                                                                      
++
                Labor Description           Hrs           Categ           
++
 Adjust                                                  0100               
 Check antifreeze for protection level.        000       0100               
 Cut muffler off welded system & replace      .400       0100               
 MIG weld                                    1.000       0100               
 Install engine assembly into car & test.    4.700       0200               
                 Press Enter to Change * ESCape When Finished               
++

                     Inventory                                   20

   Categry/Department Update, cont.
   --------------------------------
   Canned Labor descriptions can be expanded to multiple-lines
   with the selection of one canned labor. The expanded description
   can be saved for future use or modified later. Editing of the expanded
   description is *ONLY* allowed within the normal receipt writing screen.
   Use 'CTRL+D' or Select 'Delete Row' from the ALT+E menu to delete a
   labor service on the *CURRENT ROW* that has the red box.

   -------------------------------------------------------------------
   ITEM TYPE DEPARTMENTS
   -------------------------------------------------------------------
   When editing the category names of "Item Type" departments the screen 
   below will appear. The names of the categories for this department can
   then be changed. Pressing 'F2' allows the addition of a new category.

 ++
+_                                EXHAUST :                               ++
  Edit                                                                      
++
                      Exhaust Description        Department               
++
                   Bolts & Nuts                      02                     
                   Brackets / Hangers                02                     
                   Gasket                            02                     
                 Press Enter to Change * ESCape When Finished               
++





   Items Names/On Hand Qty

      Selecting this option will display the screen below. The 
      'Stock Count' column is for adjustments to 'On Hand Qty'. Enter your 
      physical inventory count in the 'Stock Count' & when the category is 
      saved the 'Stock Count' will replace the 'On Hand'. Future releases 
      will provide a variance report after stock counts. Use the 'Stock
      Printing Options', 'On Hand / Cost of Stock' to print a report of
      physical on hand inventory & the carrying cost of that inventory.

 ++
+_                      Inventory : Items Names / Qty                     ++
                            ++                          
+_                          EXHAUST : Bolts & Nuts                        ++
  Edit                                                                      
++
         Part # Description             On Hand Qty       Stock Count     
++
                                               0                 0          
                1/4"x1"                        0                 0          
                1/4"x11/2"                    0                 0          
                10x1.25x25MM                   0                 0          
                                                                           

                     Inventory                                   21

   Change Price / Cost

   This screen below shows several important columns. The CJPOS system 
   allows multiple pricing; the 'Sell Price' is the total line item price.
   For example, the store sells 2 wombats for $ 19.99. The 'Qty @' column 
   would have a '2' in it. The 'Price' column would have '19.99'. If the 
   wombats cost the store $ 3 each then the 'Cost' would be '6.00'. The
   'Markup' displays the markup % over cost; if the cost is 0 then the 
   Markup is *UNDEF* or 'undefined'.(It would be an infinite markup otherwise)

 ++
+_                    Inventory : Change Price / Cost                    ++
                                                                           
                            EXHAUST : Bolts & Nuts                        ++
  Edit                                                                     
++
 Part # Description            Qty@      Price       Cost        Markup  
++
                                  1        0.00        0.00       *UNDEF*  
     1/4"x1"                      1         .39        0.08       487.5%   
     1/4"x11/2"                  1         .49        0.09       544.4%   
     wombats                      2       19.99        6.00       333.2%   
++

   Pressing ALT+E will provide a drop down menu allowing
   for the following choices:

   ADD NEW  - F2
       Add new items to the current department & category.

   DELETE ROW - CTRL+D
       Remove an item on the *CURRENT ROW* that has the red box.

   SAVE
       Save current changes now but don't exit

   REFRESH SCREEN - F5
       Repaints the screen

   UNIVERSAL PRICE UPDATE - CTRL+U
       If you experience a price increase for all the items in the current
       category then you can enter all the new costs for each item first.
       Afterwards select this option and the system will ask for the markup %
       for the items and a 'rounding value'. The rounding value is what digits
       you want the price to end in. If you want your prices to end with .88
       put in .88 as the rounding value. The system will then adjust all the
       prices using the cost and markup% and make each price end with the
       'rounding value'. The price will be at least the markup % value but can
       be higher to meet the rounding value.


                     Inventory                                   22



Order Points / Order Amts.

   This option works with the 'Stock Printing Options' in determining 
   the stock items to be printed. Those stock items which you normally
   order from a warehouse but need in the POS system database would have 
   a 'Reorder Point' of 1 (anything less than zero). These nonstocked
   items are treated as 'dont care' by inventory print reports and will 
   not be printed if you chose not to. The 'Reorder Amount' & 'Vendor' 
   will used by future releases to automatically create a purchase order
   from the vendor to replenish stock.

  EXAMPLE:
 ++
+_                   MISC STUFF : Cleaning Chemicals                      ++
  Edit                                                                      
++
    Part # Description      Reorder Point      Reorder Amount      Vendor 
++
                                     0                  0              0    
       Brake Clean                   0                  0              0    
       Carb Spray                    0                  0              0    
      


                     Inventory                                   23

   Stock Printing Options

   Selecting  'Inventory', 'Stock Printing Options' from the top 
   menu bar presents a department list of "Item Type" departments. Once
   the department is chosen a box such as below appears:
          ++ 
          +_                                     ++         
                                                           
             Print All Categories In Exhaust ?             
                                                           
                   ++  ++                  
                      Yes       No                     
                   ++  ++                  
          ++ 

   The POS system provides a choice of printing an entire department or 
   just a single category within that department. If 'No' is selected above
   all the categories for that department appear & a choice is made.
   Then several stock inventory print options are presented. 
      These Options Are:
      A. On Hand / Cost Of Stock
      B. Stock Prices / Costs
      C. Reordering Information
      D. Location / Stock Count Sheet

   For cases A,C, or D, a box will appear:
          ++ 
          +_                  INVENTORY ON HAND                  ++         
                                                                            
           Print Only Items With ReOrder Points Greater Than 1 ?          
                                                                            
                           ++  ++                           
                              Yes       No                              
                           ++  ++                           
          ++ 
   The system will treat items that have a ReOrder point of less than
   zero as "don't cares". Choosing 'Yes' above will only print those
   items that you wish to maintain regularly or actually stock in the
   store.

   The following examples display what data fields each report will 
   actually print.




                     Inventory                                   24




A. On Hand / Cost Of Stock  Report


ͻ
                        Stock On Hand Quantity, Exhaust                     
                              Saturday, 060395                            
ͼ

    =====  Extension Pipe (2166)    =====
SKU Number         Description        Last Sold   On Hand    Extd Cost

20001014   1E4260                    010180        0   N/A
20001015   1E4262 IPC                010180        1      12.88
20001060   1E6236                    010180        0   N/A
20001061   1E6252                    010180        0   N/A
20001017   4E5145 (S)                010180        1       7.45
20001046   4E6105                    010180        0   N/A
20001051   4E6123 (H)                010180        0   N/A
20001076   4E6508 (S)                010180        1      10.20
20001077   4E6510 (S)                010180        1       9.80
20001010   5E3089                    010180        0   N/A
20001038   5E5836                    010180        0   N/A
20001013   6E4254 (S)                010180        1       7.80
20001020   6E5378                    010180        0   N/A
20001044   6E5898                    010180        1      11.20
20001045   6E6102                    010180        1      10.10
20001055   6E6144                    010180        1       9.95
20001031   7E5561 (S)                010180        2      33.40
20001032   7E5773                    010180        0   N/A
20001059   8E6232 IPC                010180        0   N/A


              Report Total Value of On Hand Items $      6,365.50

   The above report would provide the store with it's inventory cost for
   this entire department or optionally only a single category.
   The extended cost  'Extd Cost'  is a product of the 'On Hand' column 
   multipied with the unit's average cost. The average cost is calculated
   from current on hand amount and the any new stock cost, providing a
   value used in figuring the cost of goods sold. Average cost 'smooths'
   fluctuating supplier prices for your stock.


                     Inventory                                   25

B. Stock Prices / Costs Report


ͻ
                        Stock Prices & Cost  Exhaust                       
                              Saturday, 060395                            
ͼ
   =====  Bolts & Nuts              =====
  SKU Number           Description             Qty  @   Price      Line Cost

20019007     1/4"x1"                           1        .39         .08
20019008     1/4"x11/2"                       1        .49         .09
20019051     10x1.25x25MM                      1       2.04         .68
20019070     12338137 2.8                      1       1.36         .80
20019076     3/8" Nut                          1        .39         .09
20019023     7/16" nut                         1        .53         .25
20019021     7/16"x11/2"                      1        .91         .14
WOMBAT2FER   wombats                           2      19.99        6.00

   This Stock Prices & Cost report shows the single unit cost of the item. The 
   CJPOS system allows multiple pricing but the 'Line Cost' is equal to:
   Line Cost=$cost of 1 *'Qty @'.
   For example, the store sells 2 wombats for $ 19.99. The 'Qty @' column 
   would have a '2' in it. The 'Price' column would have '19.99'. If the 
   wombats cost the store $ 3 each then the 'Line Cost' would have a '6'.

C. Reordering Information

ͻ
                   Stock Reordering Information For Springs                 
                              Saturday, 060395                            
ͼ
    =====  MOOG Rear Cargo Coils     =====
SKU Number        Description         Vendor   Order Pnt  On Hand  Order Amt

60001048   CC807                        0      1             0       4
60001049   CC811                        0      1             0       4
60001053   CC821                        0      1             0       4

    =====  Rear Spring Shackle Kit   =====

60006003   3" Ford                      0      1             0       4
60006001   Left Rear                    0      1             0       4

    =====  Rear Leaf Springs         =====

60009003   Blazer 41                   0      1            2       4
60009004   Blazer 51                   0      1             0       4
60009006   Suburban 51                 0      1             0       4

   This report can be used to determine what items the store needs to order.
   In future releases the system will use this report to create a purchase 
   order from a vendor. When the vendor's shipment is received the file will 
   be recalled similar to a job estimate. After any adjustments  (cost, qty) 
   the order would be committed and the stock levels raised appropiately.

                     Inventory                                   26

D. Stock Location/Inventory Count


ͻ
                 Stock Location/Inventory Count, Heat/Cooling                 
                              Wednesday, 05/01/96                             
ͼ


     =====  Blower Motor              =====
  SKU Number         Description        Last Stock  Location    On Hand Count

      130091  _______________________  11/23/95    _____    __________
      130091  209099                   12/07/95    _____    __________
      130091  209110                   01/26/96    _____    __________
      130091  209130                   11/23/95    _____    __________
      130091  Cage *USED*              12/12/95    _____    __________




   SKU Sets/Kits
   
   This new feature allows the grouping of items into 'SKU Sets' in
   which any number of items/services can be recalled using a single
   SKU Set number. To build a SKU Set: 1) Put the desired group of 
   items/services on screen. 2) Select 'SKU Sets' from Inventory menu.
   3) Press F2 to add the items on screen to this new set. The
   system will ask for a description of the SKU Set; then select if
   the Set description is to appear on screen with items OR to 
   just list the items themselves. An overall price can be entered for
   the set next. Finally the SKU Set reference number is entered for
   recalling the set while writing invoices. Select 'SKU Sets' from the
   Departments box or use the SKU Entry mode -(Press F10)- to enter
   this set number.


                     System Setup                                27

   Overall System Setup


   -----------------------------------------
   Screen # 1
   -----------------------------------------
   Basic store/company information on this first screen. Two lines on the
   receipt are provided for address; Address # 1 and # 2. Maximum length is
   40 characters for Company Receipt Name and the address lines. Company 
   phone number is a maximum of 16 characters.


   -----------------------------------------
   Screen # 2
   -----------------------------------------
      First, the tax rates for your locality. If your area does not tax 
   labor, then enter a ' 0 '. The "G.S.T. Rate" is for Canadian users; enter
   a '7' here. The "Customer Default State" would be your state or province; 
   the letters entered there are used when a new customer is added. 

      The "Consumables Charge" is a surcharge on all items & Labor in a
   sale. This is sometimes also known as a 'Shop Charge'.

      The "Labor Unit Description" is normally 'Hrs.' unless in your 
   business you might use 'Days'  space rental would be an example. 
      The "Associate Commission" will be used in a future report.

   -----------------------------------------
   Screen # 3
   -----------------------------------------
      The 1st, 2nd, & 3rd "Markup Rate" are used by the system when adding
   new items to the system database. These values provide an approximate
   selling price for new items. These values are only there to aid you
   in calculating your retail price. Here is a suggestion: If you are 
   adding a lot of items in a certain department then change the markup 
   amounts here in 'Setup' while you are adding. This way you won't need
   a calculator at your side while you add.
      The "Next Invoice #", "Next Estimate #", "Next Layaway #" are the
   numbers printed on their respective receipts. CAUTION: THE POS CANNOT
   HANDLE TWO SEPARATE RECEIPTS WITH THE SAME INVOICE NUMBER. This feature
   should only be used to match your current invoice number or to start
   invoices at a higher number; only go higher.

      'Suggested Layaway %' will determine the suggested percentage down
   for Layaway setups, calculating a dollar amount on the total sale.
   The 'Minimum Layaway Down %' sets the floor for Layaway down payments.
   A setting of '0' will disable this feature.

      If your company uses a Consumables or Shop Charge Fee the minimum/
   maximum amounts on this charge can be set here. A '0' will disable this
   feature.


                     System Setup                                28

   Overall System Setup

   -----------------------------------------
   Screen # 4
   -----------------------------------------
      The "Bank Name" and "Bank Account #" will be used in future releases
   for gift certificate and check validation.

      The 'Disc. Amt Req. Mngr' sets the ceiling for discounts/price
   adjustments allowed before a Manager must give his/her password.
   Likewise 'Void/Ret. Amt Req.' sets the maximum void or return/exchange
   sale before a manager must login to give a password.

   The "Estimate Days Purge" is not yet implemented but will be for
   removing saved estimates after a specified number of days. A setting of
   '0' will disable this feature.

      The widths values  "Department Desc. Width", "Category Desc. Width",
   and "SKU / Item Desc. Width"  control the appearance of the receipt, 
   screen, and data entry. 

      The default width settings are:
      
      Department Description Width - 12   * Maximum value is 12, Minimum=0
      Category   Description Width - 24   * Maximum value is 24, Minimum=0
      SKU/Items  Description Width - 12   * Maximum value is 30, Minimum=4
      SKU # Display Width          -  0   * Maximum value is 14, Minimum=0
      
      THE SUM OF WIDTH VALUES CANNOT EXCEED 48.

   This allows the user to customize their install. Changing the 'Department'
   value to zero eliminates the department name from each line on the receipt
   and screen; freeing up space for the category & item descriptions. If
   using the SKU # for reference on receipts, then change the SKU # display
   width to a value of your longest SKU #.

                     System Setup                                29

   Overall System Setup


   Screen # 5

      The "Caption For Quotes" is the message printed on estimates after the
   customer information. 
      The "Department Caption", "Category Caption", "Item Caption" and the 
   "Quantity Caption" can be changed to headings best fitting your particular 
   type of business. These headings appear on the screen in the exact 
   position they occupy on a printed receipt.
      Important to businesses using the customer information capture are the
   headings for extended customer information. Four fields are allowed, with
   the "Customer Descript #1" being the largest (30 characters) and can be
   assigned as uniquely important on the next screen. As an example, the beta
   tester of the POS system has "Customer Descript #1" defined as 
   'Make & Model'. For automotive related shops like his this feature allows 
   for customers to have multiple vehicles. The other descriptions  numbers
   2 thru 4  can used to provide additional information. The maximum amount 
   of characters in these descriptions is 20.


   Screen #6

      The "Customer Phone #1" and "Customer Phone #2" are normally setup as 
   'Home Phone' and 'Work Phone' respectively. The words entered here will
   appear on the customer information capture screen.

      "Postal Caption" and "State Caption" can be changed from 'ZIP Code' & 
   'State' to 'Postal Code' & 'Province' for Canadian users.

   The 'Customer Descript #5' and 'Customer Descript #6' is additional fields
   for customer information. These fields will *ONLY BE SHOWN IF TURNED ON IN
   SYSTEM CONTROL SWITCHES* .

   The seconds before the CJPOS screen saver comes due to inactivity can be
   set here as well. A setting of '0' will disable the feature.

   The 'Manager Security Lvl' sets the employee security level for managers.
   This setting is used for Void/Return and Discount Amount password check.
   A '3' is an Assistant Manager and '4' is a Manager.

   The Export File Delimiter is for the *.OUT files the system creates.
   This feature enables data exchange with spreadsheet programs such as
   Excel or Quicken. 



                    System Setup                                 30

   Receipt Printer Setup


   Select the port which the printer is attached. For serial printers, use
   MODE COMx: 9600, N,8,1 before trying to print. This command should be in
   the systems' AUTOEXEC.BAT file.

   Selecting [X] Graphics Mode Boxes will create  'fancier' receipts using 
   the ASCII graphics character set BUT usually it does take longer to print
   the invoice.

   The [X] Enable Italics Mode is mainly for Epson compatible printers for 
   using an italicized heading for estimates/quotes. Some printers will not
   allow for this mode and print garbage for your 'Caption for Quotes' or
   estimate printouts.

   The [X] Use Condensed Print choice is set only if a halfwide receipt is
   desired. Usually this feature is used in conjunction with the 
   (*) 40 Column receipt mode. A full page receipt would be (*) 80 Columns.

   Use Generic Printer first. A PRINTERS.EXE for creating your print codes is
   available from Cuyahoga Computing.


   Report  Printer Setup


   Select the port which the printer is attached.

   Selecting [X] Graphics Mode Boxes will create 'fancier' reports using 
   the ASCII graphics character set BUT usually it does take longer to print
   the report.

    Use Generic Printer first. A PRINTERS.EXE for creating your print codes is
   available from Cuyahoga Computing.


                     System Setup                                31

   System Control Switches


      Each of the following are marked or unmarked using the spacebar. 
      A 'Yes' will enable the "switch". 
   
   * Multiple First Desc. Customer : Determines if the POS will prompt &
           store a customer twice or more if their "Customer Descript #1" are
           different. Example: Customer owns two different car models.

   * Breakdown Labor/Items by Mechanic : Allows for more than one employee to 
           be credited with sale; prompting the cashier to assign each
           individual for items sold on the invoice.

   * Allow Layaway Sales : Allows the handling of layaway transactions.
                                  

   * Allow Employee Sales     : Future release will have provisions for 
            handling employee sales as a separate transaction type. Currently
            this switch will turn Employee discounts on/off.

   * Capture City Postal Codes  : Enables ZIP/Postal Capture of Cities/Towns

   * Cashier Defaults As Salesperson: After tendering an invoice, the employee 
           writing the invoice will be credited will the sale.

   * Log In Security Required   : Require employee/cashier to log in their
           employee # number after every sale.

   * Serial Cash Drawer         : Allows use of a serial port cash drawer.

   * Capture Customer Information: Set 'Yes' if gathering customer information.

   * International Date System dd/mm/yy : System accepts/returns dates using
            the dd/mm/yy format. Ex: 21 Feb 1996 is 21/02/96.

   * SKU Entry Mode is Default: The system will normally accept SKU numbers
            for parts instead of using the menu system of departments,
            category, and lastly the particular item.

   * Print Customer Description #1 - #4: Switching any of these to 'No' will
            allow for data entry but this information will not be printed on
            the invoice.

   * Print / Show Customer Description #5-#6: Switching these on will allow
            for additional customer information to be captured. If they are
            turned off then these fields will not be displayed.

   * Combine Customers' First/Last Name: For businesses whose clientele is
            other businesses then the First and Last Name fields are combined
            into one of 'Name'.

   * Prompt for Price on Every Sale: For those users who wish to be able
            to modify the price as items are entered. Only works in the
            menu mode of the system.


                     System Setup                                32

   System Control Switches (cont.)


   * PST after GST: For Canadian users located in provinces such as Quebec or
            Newfoundland whose province taxes on top of GST.
   * Customer Notification Reminders: For businesses that would like send a
            'follow-up' reminder letter to customers after a certain number of
            days. A variety of reminders can be set up for use. The Windows
            based CJPOS Reports will be able to use this information and
            create the reminder letters.
           
   * Inform of *.OUT files in Reports: Changing this value to 'No' will prevent
            the message boxes that pop up when an export file has been created
            during the generation of a report such as a Sales Summary.

   * Flat Rate Labor as Default: If your labor charges are not hourly driven
            then set this value to 'Yes'. The system will use the default
            hours for this item and multiply that by the first hourly rate
            to produce a price. The price can be overriden, just like the
            hours can be in non-flat rate mode.

   * Accrual Accounting: sets the accounting method used for sales reports.
            This method affects the way house account charges are handled.

   * Allow Editing of Previous days' Payouts: Disabling with a 'No' will
            prevent anyone from changing the payouts from a previous day.

   * Prompt for Cost: Allows for the items' cost to be changed for every sale.

   * Use Consumbles % on Items, Labors, Tax:
            Each switch determines whether to add the consumable % to items,
            and/or labors, and finally whether to tax this surcharge.

   * Print Parts' Location: Allows the printing of the bin location of a
           part.

   * Prompt Cost for 'Buy Back' Purchases: For businesses who receive
           inventory from clients. An example would be the purchase of
           used equipment. Using the Refund/Exchange mode in item entry,
           the cost of the 'purchase' by your store will be prompted.

   * Automatically Adjust Price: In receiving/PO mode the price is normally
           automatically adjusted to reflect any changes in purchase cost.

   * Prompt for Receipt Trailer on Invoices: Allows the selection of different
           messages on the bottom of the invoice.

   * Print Customer Phone #'s on invoices: Enable/Disables the printing of
           customer work or home phone on invoices.

   



   Labor Rate Setup


   The labor rates in a 'Labor Type' department can be set in this screen.
   Pressing 'F2' will add a new Labor description and rate; Pressing
   CTRL+D will delete the current row. You must press enter to edit the
   current column - description or rate. When finished press 'F5' to save
   your changes.


                     System Setup                                33


   Modem / Cash Drawer Setup


   If your system has a cash drawer and/or modem attached then you can
   configure them to work with the CJPOS system. An 'X' in the Modem available
   box (press spacebar) will allow you to use your computer modem dial up
   customers for you when you are viewing the customer information screen.
   The modem port, long distance pre-fix, dialing prefix, and modem
   initialization string can be entered here.

   If your system has an electronic cash drawer, first turn on the
   cash drawer switch in 'System Control Switches.' Then you can select the
   port to which the drawer is attached and the ASCII string it needs to be
   opened.



   Receipt Messages


   For setting up the various messages on the bottom of an invoice. If the
   Multiple Receipt Messages switch is set to 'Yes' then the system will
   always pick the 'A' type for the particular invoice unless a 'G' type
   is added for Charge sales or a 'K' type for Check sales. To add a new
   type for the particular variety of invoice press 'F2'. The 'F3' option
   will import a prepared text file such as the LEGALRCP.TXT included on the
   system. Once editing is complete, press 'F5' to save your changes.


   Customer Notifier Codes


   If the Customer Notification Reminders switch is set to 'Yes' then a
   a follow-up reminder can be sent after a certain number of days. The
   notifier codes determine the reminder message to be printed using the
   CJPOS Reports for Windows. The reminder code selection is prompted at
   the end of every sales invoice. Pressing enter on the reminder code listed
   will allow for editing of the description of this reminder code. The
   'Create Custom Note' enables/disables the printing of a message for the
   particular reminder. Those reminders whose 'Create Custom Note' that are
   not checked will only print a mailing label.



                     System Setup                                34



   Extended System Setup                                


   Most of the databases in use by the program are accessible within the 
    POS system. However there are several which can only be modified by
    using an Xbase browser  (This includes Microsoft Excel or Quattro. A 
    BROWSE.EXE is available from Cuyahoga Computing). All of
    the databases are of dBase III type. 

   To use the BROWSE.EXE, from command prompt:
    C:\CJPOS>BROWSE <filename> and hit enter.
    When program asks for index just hit enter. Then the following files
    can be edited.

    DISCOUNT  TYPE is 'E' for Employee disc, 'S' for single Item, 'T' for 
               total invoice discounts. PERCENT is amount for the discount, 
               a DESCRIPTION to describe it.
                       
    EMPLSTAT  Employee status levels used in Employee maintenance and 
               relates to levels set in MENUS.DBF for gaining/denying access 
               to certain program areas. The actual security level is 
               assigned in Employee Maint by using this EMPLSTAT.DBF; 
               i.e. a Manager is gets a SECUR_LEV in EMPLOYEE.DBF of '4' 
               because the STATUS in EMPLSTAT is '4' for a Manager.
    
    MENUS     Contains security levels (SECURITY field) & enables/disables 
               (ENABLED field) menu options. The value for security 
               coresponds to the SECUR_LEV in the EMPLOYEE.DBF. 
               NOTE: Do not enable an option that is not shown 
                     already upon install by changing the 'F' to 'T'. The
                     features disabled are for future releases; no code
                     has been written for them yet & displaying any of
                     these options such as Payroll will do nothing.
           
    TENDTYPE  This file determines the names of tenders used as well as 
               the total available. The maximum is 14 types. To remove or 
               change credit card surcharges change the SURCHARGE amount to 
               0 for none or for example a '2' for a 2% surcharge.

    WEEKCAL   File contains a calendar for the fiscal year. The demo file 
               matches the julian year.

    ZIPCODES  This file grows as customers are added. It stores the name 
               of the city when an unknown ZIP /postal code is encountered 
               for the first time.

               See the PACKING.LST for explanation of other system files.
   
   *  If the LEGALEST.TXT or LEGALRCP.TXT are removed multiple types of 
   receipt "taglines" can chosen from when a receipt is created. You 
   could create different files for different occasions with this method.
       
   *  Included are example LEGALEST.TXT,  LEGALRCP.TXT files used at an
   automotive shop. Examine these files and modify to for your application. 
   These files are in ASCII format and using any text editor such as 
   EDIT can modify them. EXAMPLE: C:\CJPOS>EDIT LEGALRCP.TXT and enter.

                     Adding to Inventory                         35


   The CJPOS system allows the user to add inventory by two methods:

      1) Selecting the Inventory Menu & then chosing any of these
         options: 'Modify Item Names /Qty', 'Change Price / Cost', or
         'Order Points / Amount'. Items or categories can be added under
         any of these three.
      2) During the course of a sale, once the department has been chosen
         using the 'Menu mode'(p.5) entry method a category not in the
         system can be added. Likewise, once a category has been chosen a
         new item can also be added to stock.

  CATEGORY ADDITION
  
  Under either method of addition, the following screen appears when adding
  a new category (Press 'F2') after an employee password check:

   ++
   +_         Adding to Heat/Cooling         ++
                                               
    Enter A New Category            ++   This box is for the 
                                       OK      description of the new
                                    ++   category being added.
                                    ++   Up to 24 characters can
                                     Cancel    be entered here. However,
                                    ++   if in System Setup the
                                                 'Category Desc. Width'
    ++    (see p.21) is less than
                                               24 only the first Category 
    ++    Desc. Width value will 
   ++  appear on screen. 

    For example the width is set at 10. 
    A category description of '1234567890ABCD' will only show '1234567890'.

    After the addition of the new category the system informs the user that
    a miscellaneous item has been added. The miscellaneous items appear as
    a blank; 
            i.e.:  ++
                                 $0.00 
                   ++ 
    If this blank is selected the system prompts for a description and 
    a price during sale.



                     Adding to Inventory                         36


  ITEM ADDITION
  
  Similarly, pressing the 'F2' key after a category has been chosen will
  cause a new item screen to appear. Now a new item will be added in the 
  present category.

  The description on the new item screen follows a similar constraint of
  maximum  description. In System Setup (see p.21) the 'SKU/Items Desc.Width'
  controls the actual number of characters that will appear. The absolute
  maximum is 30 characters.

  Next is the cost of the new item. Once the cost is entered, suggested
  markups at that cost will appear on the far right. As the price is
  entered the system will calculate your current markup% for the new item.
  To change the suggested markup %  see p.20. 

  The new item screen has several more boxes for the following information:
      
      * Re-Order Point - If the stock level is at or below this value
                         this item will appear on the Stock 'Reorder
                         Information' report. See pp.17-19. A value of
                         of -1 or less is for non-stocked or 'don't care'
                         items.

      * Re-Order Amount- Will be used in a future automatic purchase ordering
                         system.

      * Current Stock Qty - If known, the present stock amount can be entered
                         at this time.

      * Taxable        - Using spacebar the item can be changed from taxable
                         to non-taxable.
      
      * Location       - A Bin or stock location of the new item. Up to
                         6 characters such as '23A123'.

      * SKU Number     - A 'Stock Keeping Unit' or reference number for this
                         item. This SKU can be directly entered in the 
                         'SKU Entry' mode; avoiding the pop-up menus
                         (see p.5). Any combination of characters is valid 
                         for the sku number. For example the item on the
                         previous page, 'wickett', could have a SKU of 
                         'WICK1' or a SKU of '12345'. Either of these would
                         work. If your plans include using the system with
                         UPC barcodes then the barcode number could be 
                         entered or scanned here. Barcodes will only scan
                         if the system is in 'SKU Entry' mode.

       * Ordering Qty/Packs - The minimum qty or pack for reodering purposes
                         of the item. Will be used in forthcoming purchase
                         order system.

       * Vendor List    - The vendor from which the item is purchased can be
                          selected. If a new vendor, press F2 to add. Otherwise
                          pressing F8 will provide information on the
                          highlighted vendor.

                     ASCII Export Files                          37


   The CJPOS system will create two ASCII files that can be imported into
   a spreadsheet program such as Excel or Quicken. They are DAY_SALE.OUT 
   and DEPTTOTL.OUT. The column delimiter - space, comma, or tab - is 
   determined in System Setup (p.22).


   DAY_SALE.OUT
   
   This file is created when a 'Daily Sales' (p.10) option of 
   'Range of Dates' is selected. The columns are: 
   1) Sales date
   2) Each tender method - CASH, CHECK, Visa/MC, Discover, AMEX, 
                           House Charge, Store Coupon
   3) SALES TAX
   4) FEES charged for credit cards
   5) PAYOUTS - total payouts recorded for the date

   Below is an example created for the month of May 1996 using commas as
   the column delimiter.

   "Summary of Daily Sales : Monday , 05-01-95 TO Wednesday , 05-31-95"
   "DATE","CASH","CHECK",....,"SALES TAX","FEES","PAYOUTS"
   05-01-95,0,50.29,0,0,0,0,0,3.29,0,537.27
   05-02-95,0,42.21,0,0,0,0,0,2.76,0,178.97
   05-03-95,0,317.39,0,0,0,0,0,20.76,0,133.09
   05-04-95,390.02,420.14,0,0,0,0,0,53,0,105.17
   05-05-95,459.74,456.36,1707.77,0,0,0,0,169.47,33.49,1639.25
   05-06-95,556.83,62.41,109.63,0,0,0,0,47.54,2.15,0
   05-08-95,29.91,243.03,0,0,64.81,0,0,21.96,2.19,183.79
   05-09-95,0,336.72,0,0,0,0,0,19.93,0,1922.72
   05-10-95,21.35,0,0,0,0,0,0,1.4,0,51.27
   05-11-95,0,82.36,209,0,0,0,0,18.79,4.1,142.79
   05-12-95,1158.82,1028.67,0,0,0,0,0,143.1,0,1409.95
   05-13-95,529.43,0,68.71,0,0,0,0,39.04,1.35,26
   05-15-95,0,80.25,749.65,0,0,0,0,53.33,14.7,2061.05
   05-16-95,26,74.79,201.02,0,0,0,0,17.78,3.94,20.7
   05-17-95,42.2,153.77,0,0,0,0,0,12.82,0,63.89
   05-18-95,1209.04,2420.02,0,0,0,0,0,79.1,0,164.12
   05-19-95,441.58,215.07,0,0,0,0,0,42.96,0,1849.54
   05-20-95,1319.25,0,61.07,0,0,0,0,90.22,1.2,0
   05-22-95,58.8,786.02,0,0,0,0,0,55.27,0,15.94
   05-23-95,0,491.33,265.34,0,367.25,0,0,72.36,17.63,2751.87
   05-24-95,189.66,0,0,0,0,0,0,12.41,0,146.67
   05-25-95,0,1025.44,0,0,0,0,0,67.08,0,118.2
   05-26-95,74.85,86.87,117.82,0,0,0,0,18.14,2.31,1645.27
   05-27-95,0,0,503.28,0,0,0,0,32.28,9.86,12.73
   05-30-95,0,119.33,0,0,0,0,0,7.81,0,49.37
   05-31-95,0,91.51,512.22,72,0,0,0,43.41,12.15,1907.67




                     ASCII Export Files / ACCOUNTING             38



   DEPTTOTL.OUT
   
   This file is created when a 'Sales Analysis' (p.11) report is
   created. This file contains the totals by department for the
   date range of the report. The columns are:
   1) Sales date
   2) Total of each department in the system

   Below is an example using commas as the delimiter.

   Department Totals For Sunday 05-21-95 To Saturday 05-27-95
   DATE,Labor,Ex...ngine,Trans & Axle,Electrical,Tuneup,Misc,Heat/Cooling 
   19960522,245,72.91,0,128.2,0,0,0,66.43,0,0,277.01,0,0 
   19960523,576.5,86.71,16.9,132.8,0,0,0,64.8,0,1.2,75.22,79.8,0 
   19960524,142,12.4,0,0,0,0,0,0,0,0,22.85,0,0 
   19960525,709,78.48,0,0,0,0,93.85,0,33.9,0,8.13,35,0 
   19960526,120,69.95,0,0,0,0,0,1.19,0,67.95,0,0,0 
   19960527,157.5,6.14,0,113.8,183.7,0,0,0,0,0,0,0,0 


   Accounting Menu - Vendor Edit
   

   Select this option to add new vendors to your system. During
   item addition or when paying out the appropiate vendor can
   then be selected.



                    ACCOUNTING / VOIDS / REPRINTS                39


       
   Store Account Payments
   
    A sale in which 'Store Account Charge' was a type of payment is stored
    for later payment. Selecting 'Accounting' from the main screen and 
    then 'Store Acct Payment' will provide a list of those accounts 
    payable. Select the account for which a payment is being made. If the
    customer has more than one account payable and the payment is 
    greater than the account selected then the payment will be applied
    to the other outstanding accounts as well. For example: John's Cleaning
    has two invoices on account - #101 for $120.00 and # 180 for $ 80.00.
    He makes a payment of $ 150.00. Selecting the #101 invoice, we see the
    total Store Charges of $200. Applying the $150 payment the first 
    invoice, # 101, is paid in full and for the second invoice, # 180, the
    balance due is reduced from $ 80.00 to $ 50.00.  The POS system
    will then print an invoice receipt acknoledging the $ 120.00 invoice
    as paid in full while the balance due on the $ 80.00 invoice is now
    $ 50.00.

   Finance Charge Accounts
   
    Allows the assessing of finance charges on accounts past due. All
    accounts receivable will be listed. Use the spacebar to check/uncheck
    any account. When done, press 'Continue'. The APR rate, the grace
    period before assessing a charge, and finally the date to charge thru
    are then prompted.

   List Accounts
   
   This option allows a list & then print of Store Accounts individually or
   all outstanding accounts. The first two options - Customer Name &
   Customer Number - will list individual outstanding accounts by Name 
   or Customer number respectively. Selecting an account will print the
   details of that account. 'Print All Account' will print all outstanding
   accounts with individual invoices listed. The printout from any of the
   three options could be used to send as a bill to the customer. The
   Account Statement can be limited to a beginning date.


   Canceling or Voiding / Returns / Exchanges
   
   Press the 'END' key to bring up the 'Sale Options' menu.
   Select 'VOID' from this menu, and then enter the invoice
   number to be voided.  Voids can only be done for invoices
   created during the present day; otherwise a 'Return' invoice
   must be created. Returns or exchange receipts are processed
   as negative quantities. The 'F7 - Toggle Return / Exchange' 
   forces a negative quantity to be entered when turned on (The display
   label turns red for "on" and a light grey for "off").


   Reprinting An Invoice
   
   To reprint a prior invoice press the 'END' key to bring up the 
   'Sale Options' menu. Select 'Reprint' from this menu, and then 
   enter the invoice number.  A duplicate receipt will then be printed.



                     LAYAWAY ACCOUNTS                            40


   
   LAYAWAY ACCOUNTS
   

   SETUP:

   Store layaway accounts can be set by selecting 'Layaways'
   from the 'Sale Options' menu by pressing END.
   The 'New Layaway Account' option will be available if there is
   a receipt ready on screen. The deposit amount or % down will
   then be inquired. After tendering the downpayment, the customer
   information will be prompted. Lastly, the Layaway invoice will
   be printed.

   PAYMENTS:

   Payments on Layaway accounts are received by choosing the
   'Layaway Payment Option' after selecting 'Layaways' from the END-
   Sale options menu.  The Layaway account for payment can be recalled
   by either number or customer name.  The payment is then tendered
   and a receipt printed.

   CANCELATION:

   A Layaway can be canceled by recalling the Layaway by name or
   number once in the Layaway menu.  The customer can be charged for
   a cancelation fee against the refund of their payments.




                     SYSTEM RESET                                41



   To clear all sales history information,type in the following
   from the C:\CJPOS> prompt:

     CJ_START /RESET

   Only employees whose status is 'MG' or manager will be allowed
   to run the reset. After the employee # and password check,
   selecting "ALL" will clear all sales history related files.
   However, the following files will be prompted for clearing:

   CUSTOMER.DBF - the master customer name file.

   ESTCUST.DBF  - The customers who have estimates in the system.

   ESTIMATE.DBF - The items/labors for the estimates in the system.

   ZIPCODES.DBF - The zipcodes of cities that the system has seen.
                  NORMALLY NOT RESET.

   VENDORS.DBF  - The names of vendors loaded into the system.

   All the stock/sku numbers, departments, categories, system setup
   values & switches, employees, inventory information, and
   sku sets/kits will remain after the reset.

   An option to reset the Average Cost back to the current Stock
   cost can also be run. The system uses the average cost when
   calculating cost of goods sold in the Sales Analysis report.



                    Notes                                        42



   HARDWARE REQUIREMENTS 
   
   The CJPOS system needs an MINIMUM of 3 Meg hard disk space to run.  
   Naturally as more receipts are written, the program can grow 
   over 3 Meg in size.

   *  640 K of RAM is required. 560 K free RAM when starting program is
      recommended. The FILES= in your CONFIG.SYS should be at least 40.
   *  DOS 3.30 or higher for the operating system.
   *  80286 or later micropressor.
   


   SCREEN SAVER
   
   The file SAVER.TXT can be edited using a text editor such as the 
   EDIT.COM supplied with DOS 5.0 and later. To edit from the command
   prompt: C:\CJPOS>EDIT SAVER.TXT
   Any number of lines can be in this file but it must have at least
   one line.


   DATA BACKUP
   
   
   Since this program is valuable tool for your business, all the 
   database information should be *BACKED UP EVERY NIGHT*! This 
   author worked a POS support Helpdesk for 2 years; hard drives do
   break!  Some systems failed to have a good backup & all data was
   lost. Don't let this happen to you. The CJPOS.BAT file which runs
   the system is already configured to PKZIP the databases to the root
   directory of your C: drive as CJPOSDBF.ZIP. When closing the system
   the POS looks for a floppy disk in drive A:. If a disk is found then
   an additional backup is performed to that diskette. If your desired
   backup drive is B: then line 6 in CJPOS.BAT must be changed to:

   CJPOS2 B  


   INTERNATIONAL OPERATION
   
   During initial installation if the system has COUNTRY.SYS running,
   the system will configure itself the computers' country. If applicable,
   The international date format of dd-mm-yy would be used with the system
   instead of the usual U.S. date format of mm-dd-yy. To force the POS system
   to the dd-mm-yy style you must go to 'System Setup' and then
   'System Control Switches'. The currency symbol, i.e. $, ,  would
   also be set in the CONTROL.DBF 'CURRSYMBOL' field if the computer is
   properly configured.

  

                     Notes                                       43



   
   CJPOS RECOMMENDED SYSTEM CONFIGURATION
   
   We have worked with many clients whose systems are not configured
   optimally; resulting in the 'Low Conventional Memory' warning upon
   startup of the system. Cuyahoga Computing recommends the following
   for the CONFIG.SYS file:

   DEVICE=C:\DOS\HIMEM.SYS 
   DOS=HIGH,UMB
   DEVICE=C:\DOS\EMM386.EXE RAM
   BUFFERS=40
   FILES=60
   STACKS=9,256

   The first three lines are EXTREMELY CRITICAL for optimum memory usage.
   Any other device drivers should follow after the STACKS= line. It is
   recommended that SMARTDRV.EXE (DOS 6.0 and later) be loaded from the
   AUTOEXEC.BAT file, otherwise for DOS 5.0 machines add a

                DEVICEHIGH=C:\DOS\SMARTDRV.SYS 1024 1024

   line to the end of the CONFIG.SYS. It is

   ************************************************************************
   ** EXTREMELY, STRONGLY RECOMMENDED THAT YOU DO NOT USE DOUBLESPACE OR **
   ** STACKER ON YOUR SYSTEM (DBLSPACE.SYS OR STACKER.EXE) !! WE CANNOT  **
   ** EMPHASIZE THIS ENOUGH ! IF YOU NEED ADDITIONAL SPACE THEN BUY AN   **
   ** ADDITIONAL HARD DRIVE.  HARD DRIVES ARE INEXPENSIVE NOWADAYS.      **
   ** EITHER DOUBLESPACE OR STACKER ARE MEMORY HOGS THAT SLOW THE SYSTEM **
   ** DOWN 25% AND CAN CAUSE A LOT OF HEADACHES                          **
   ** (AND HEARTARCHES WHEN THEY FAIL!)                                  **
   ************************************************************************


   The AUTOEXEC.BAT file should be something like:

   PROMPT $p$g
   SET COMSPEC=C:\DOS\COMMAND.COM
   SET TEMP=C:\
   SET PKTMP=C:\
   PATH C:\;C:\DOS;C:\WINDOWS;
   SMARTDRV 2048 2048 /X

   Your PATH statement will vary for your exact machine.





                     Notes                                       44


   
   CJPOS DEALER INFORMATION
   
   Dealers can create a DEALER.TXT file. Limit is 18 lines.
   This will put your info upon program exit. This way you can set your
   own resale price & have the client contact you.
   See the VENDOR.DOC for a discount schedule on multiple sales of
   the CJPOS system.
   


   
   PRINTING THIS FILE
   
   
   The embedded print codes in this file are for a generic Epson style 
   printer. 
   For HP Printers use: E&l2A&s1C(s10U&k0G(4168T 
   Move them to the first line of the file, 
   replacing the Epson printer commands: @x1t1


