

 %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
 %%          CHEX-MASTER    Version 7.00     Written and produced by:        %%
 %%                                                             * * * *      %%
 %%    TOTAL LOGISTICS CONSULTING                              *   *   *     %%
 %%    2664 HIDDEN TERRACE                  We Serve YOU With  *  TLC  *     %%
 %%    ARCATA, CA. 95521                                  (c)   *     *      %%
 %%    (707) 839-5403 ** E-Mail at: AJENKE@aol.com               *   *       %%
 %%                                                                *         %%
 %%   Copyright (c) Total Logistics Consulting  1992. All Rights Reserved.   %%
 %%   CHEX-MASTER and LOGO are trademarks of Total Logistics Consulting.     %%
 %%                                                                          %%
 %%   This program is a "SHARE-WARE" package. It is NOT FREEware, nor is it  %%
 %%   Public Domain. Please copy and distribute the entire package "AS IS".  %%
 %%   You are NOT authorized to modify this program package in any way !!!   %%
 %%   Use it and see if you are satisfied with its performance ! If you      %%
 %%   are, please send $24 plus $5 S+H to the above address. You are         %%
 %%   allowed a 60 day FREE evaluation period. More details in user's guide. %%
 %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%

                          ****** NO WARRANTY ******


TLC (Total Logistics Consulting) makes NO WARRANTY of any kind, express or im-
plied, including without limitation, any warranties of merchantability  and/or
fitness  for  a particular purpose. TLC shall not be liable for  any  damages,
whether  direct, indirect, special or consequential arising from a failure  of
this program to operate in the manner desired by the user.

IN NO EVENT WILL TOTAL LOGISTICS CONSULTING BE LIABLE FOR ANY DAMAGES, INCLUD-
ING  ANY LOST PROFITS, LOST SAVINGS OR OTHER INCIDENTAL OR CONSEQUENTIAL  DAM-
AGES ARISING OUT OF YOUR USE OR INABILITY TO USE THE PROGRAM, OR FOR ANY CLAIM
BY ANY OTHER PARTY.

Some  states do not allow the exclusion or limitation of incidental or  conse-
quential damages. So the above limitation or exclusion may not apply to you

*****************************************************************************

        I  may be reached at the address at the beginning of this guide.
       Address  the mail to AL JENKE: My Phone Number is: (707) 839-5403.
               E-Mail may be directed to me via:  AJENKE@aol.com

*****************************************************************************


                          TABLE of CONTENTS

           Section 1. - Operational & Hardware Specifications
           Section 2. - CHEX-MASTER System Overview
           Section 3. - CHEX-MASTER System Setup
           Section 4. - Account Updates & Maintenance
           Section 5. - Business & Account Summaries
           Section 6. - Utility Functions
           Section 7. - Order Form

                                                                                                                     
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   Section Number 1. ****** Operational and Hardware Specifications: ******

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                  HARDWARE REQUIREMENTS and RECOMMENDATIONS


**** NOTE **** The FIRST recommendation is that you make BACKUP copies of
the supplied CHEX-MASTER disk(s) using the DOS COPY or XCOPY command. Then,
put the masters away in a safe place and work from the backup copies !!!

CHEX-MASTER  is  a derivative of DBASE III, compiled with  CLIPPER.  As  such,
though  it is a *STAND-ALONE* package, all data files can be manipulated  with
DBASE III. It will run on any 100% compatible IBM XT/AT/386/486 class computer.
It runs  under PC/MS-DOS Versions 3.x to 6.x. 640 K memory(RAM) is  required.
While  running  CHEX-MASTER, it is STRONGLY suggested that all TSR's  (if  in-
stalled)  be removed,  as CHEX-MASTER needs the recommended amount  of  memory
FOR ITSELF  in order  to run properly ! A hard disk is required. A  DISK-CACH-
ING program  is  *HIGHLY* recommended  ! A color monitor (CGA, EGA, preferably
VGA)  greatly improves  the user interface, though a HERCULES  GRAPHICS  mono-
chrome is quite usable.

It  will be necessary to make sure that your AUTOEXEC.BAT file (see  your  DOS
User's Guide or local DOS guru if necessary) contains a path statement includ-
ing  the  ROOT  and DOS files Directories. This is so that DOS  can  find  the
COMMAND.COM,   PRINT.COM,   XCOPY.EXE,  and   BACKUP.EXE   files.    Examples:
Path=C:\;C:\DOS for a hard drive system. Make sure that you don't erase  what-
ever  else  was  already  in the AUTOEXEC.BAT  if  one  already  existed.  The
CONFIG.SYS  file  should contain the statements: Files=30, Buffers=30  if  you
AREN'T using a disk-cache; Files=30, Buffers=10 if you ARE.

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   @@@@@@ PLEASE NOTE @@@@@@ :  There are two GRAPHICS screens when
   CHEX-MASTER is first starting up, and one when it is ending. If your
   monochrome monitor WILL NOT display these, there is a MENU option to
   DISABLE graphics. There is also an option to DISABLE ALL SOUND EFFECTS.

#############################################################################

 CHEX - MASTER is a Check-book/Budget Management System with an OPTIONAL Small
 Business single entry Accounting/Bookkeeping module. It was designed to  give
 the NOVICE computer user a simple, yet powerful way to manage their household
 Financial/Checking/Budget needs by simply entering check and deposit informa-
 tion into the computer. By the way, you computer EXPERTS can use it also !!!
 CHEX-MASTER  was designed with many CUSTOM FEATURES, allowing it to  be  tai-
 lored (via the SETUP screen) to operate according to the CUSTOMERS desires !!

 It is also excellent for the person desiring a VERY simple-to-use bookkeeping
 system for a small HOME business. This system will allow them to manage their
 business books simply through the entering of normal checks and deposits.

                                                           

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  Section Number 2. ****** An overview of the features of CHEX-MASTER ******

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* 1 } Permanent file or manual entry of checks to be printed.
* 2 } Entries may be added to the system from a manual check book.
* 3 } Eight  "sub-accounts" within  the  master  account, each   automatically
updated by codes added to check and deposit entries.
* 4 } Auto-reconciliation to bank statement by entering check sequence number,
deposit date and amount, and bank statement balance.
* 5 } Direct, on-screen transfer of funds between accounts.
* 6 } Prints CHECKS, as well  as a  variety  of functional registers  selected
from a menu to either screen or printer.
* 7 } Searches  out a given  check by "pay-to" name and date, or a deposit  by
amount and date.
* 8 } Prints a detailed summary of account activity broken down by account and
account codes for any selected year.
* 9 } Displays an "ACCOUNT STATISTICS" screen summarizing various key  account
information.
* 10 } Menu-selected "backup to floppy disk" option.
* 11 } At the turn of the NEW YEAR, Automatically backs-up all previous  years
data files and prints summary of years activity.
* 12 } Check  sequence  number and date automatically inserted into check  and
deposit entries.
* 13 } Security  feature  requiring  entry of bank account number in order  to
access check system.
* 14 } Extensive error checking and reporting is used to maintain the integri-
ty of the database at all points in the package.
*  15  } Allows the EXPORTING of Year, Month, or Averages Summaries  to  LOTUS
123, etc.
*  16 } **OPTIONAL** Single-Entry Small Business Bookkeeping Module with  Cus-
tomer Invoice Generation Option.


A detailed discussion of the various features will follow as we go through the
two  basic  parts  of the package, the "SETUP" and  "CHECK"  sections.  It  is
distributed  as SHAREWARE. This concept allows you to try out the  program  of
your  choice  first, at no cost, to see if you like it and if  it  meets  your
needs.  If  you decide to use it on a continuing basis, you  are  expected  to
become a REGISTERED USER. The registration fee for CHEX-MASTER is $24.
See the order form at the end of the manual, or from Menu *1*


I suggest that the first thing that you do, after having read this discussion
and operating instructions for the "CHEX-MASTER" system, is to select the
"CHECK" option and, using the values already in the program, familiarize
yourself with it. Experiment with it, select the various options, enter dummy
data and get the feel of how it works. Then, when you feel comfortable with
the program and are ready to set it up to maintain YOUR check and budget
system, select the "SETUP" program option. This will allow you to define the
operating parameters and values that the "CHECK" program needs to operate. You
will find (hopefully) that both the "CHECK" and "SETUP" programs are pretty
much "self-defining", with helpful instructions at strategic points.

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              Section Number 3. ****** Setup Procedure: ******

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Upon entering the "SETUP" program, you will be confronted with a warning  mes-
sage! You will only be able to run the first part of "SETUP" once, as it zeros
and  defines  numerous registers and variables. If you ever need to  run  this
part again, it will be necessary to reinstall the whole package from  scratch.
Next you will be assigning account names and other data.

The items on the FIRST Screen are Numbered 2 - 23, the SECOND 24 - 42:

#2 defines the bank account number of the checking account which this  program
will  be working with. This is needed for security access. Once it is  entered
into  the  program, entry can only be gained to the check system  by  entering
this  number.  If NO number is assigned, the access entry screen will  be  BY-
PASSED, and the system will proceed directly to the main MENU1.

#3  defines  the minimum amount that you want the bank balance to drop  to.  A
warning message will be displayed if it drops below this value.

#4-#10  assign  names  to the 8 individual accounts maintained  within  the  1
physical  checking account. That is, you will have 1 checking account  at  the
bank within which will be automatically maintained 8 separate accounts.  These
accounts may be each assigned names of up to 22 characters. The letters  "A-H"
will also be added to deposit entries so as to allow the deposits to be  auto-
matically distributed to the correct account.

#11 and #12 will be defining first, the bank at which you maintain the  check-
ing account, and second, another financial institution with which you transfer
funds.  When you write a check TO the second institution, using  ACCOUNT  CODE
"I",  the balance of ACCOUNT A is decreased and the balance of BANK 2  is  in-
creased.  If a deposit is made on the deposit screen, using ACCOUNT CODE  "I",
the balance of BANK 2 is decreased and the balance of ACCOUNT A is increased !
ALL  check activity MUST be with BANK 1. BANK 2 is ONLY a holding  point(  one
paying  a higher rate of interest) in to and out of which funds can be  trans-
ferred (like a MONEY MARKET FUND).

#13  provides  for automatically maintaining the starting sequence  number  of
checks to be printed, vs setting it manually. Set this option to { M } if  the
same series of checks are being used with ANOTHER program also.

#14 defines the rate of interest which will be applied and added to the amount
in Account { D }.

#15  -  #19 are used in the AUTOMATIC TRANSFER FEATURE. At the  first  of  the
month, these amounts are credited to ACCOUNTS D,E,F,G and H, and the total  of
these  amounts is  subtracted from ACCOUNT A. ACCOUNT D has both a  PERCENTAGE
value,  *as  well as* a TRANSFER value. The percentage value can  be  used  to
credit  interest  to the account. NOTE: Enter the interest value  as  a  WHOLE
number  (that is, 10.5 for ten and 1/2 percent). If you DO NOT want this  fea-
ture activated, leave these values set to zero !!

#20 is the monthly SERVICE CHARGE that your bank levies against your  checking
account. The program takes this amount as a ONE month value ( ie., it  assumes
that you get a bank statement and reconcile your account EVERY month). If this
is not true, enter the amount of the service charge between statement periods.
If you DO NOT have a service charge, leave this amount set to Zero.

The  next 6 items, #21 - #23 on Screen 1 and #24 - #26 on Screen 2, allow  you
to  update  and display two selected account codes on the  ACCOUNT  STATISTICS
frame.  #21 and #22 are the amounts that the respective register will  be  re-
duced  by when it is activated. #23 and #24 are the Account Codes  whose  name
will  be displayed (ie: A02 and B10). #25 and #26 is where you will enter  the
starting  value  that you wish to decrement from. Each check that  is  written
with  the  respective  code on it will be subtracted  from  its  corresponding
value. This may be used to keep track of the outstanding balance on an  credit
account,  or,  if "VALUE" is left set to zero, to keep a  running  balance  of
checks with that particular code. This information is displayed on the  bottom
line  of the "CHECKING ACCOUNT STATISTICS" frame. The "A" and "B"  SWITCH  en-
tries allow you to manually update these two values from the STATISTICS frame.

#27  - #32 make up a very unique feature. The "B" account reference is a  type
of  automatic calculator that only works with the "B" account. When you  enter
the  "CHANGE  AMOUNT" frame, it displays the balance in account  "B"  at  that
moment,  including  the  checks that were just written. As a  check  entry  is
displayed,  the balance is increased by the amount of that check. Put  another
way,  the amount of that check is returned back to the account. Then,  if  you
change  the  amount, or leave it as is, the check is again deducted  from  the
balance as you advance to the next check entry. This allows you to see how the
amount of a particular check affects the account balance IMMEDIATELY.

The B11A1, B11B1, and B11C1 allow the B11 code to be divided into three "sub-
accounts", which you assign names to. The B11A2, B11B2, and B11C2 entries  are
an  additional line for each "sub-account" that can contain whatever  informa-
tion you wish, such as an account number. Their purpose is as follows: Say you
want  to write only ONE check to an organization that will pay for THREE  dif-
ferent activities, bills, etc. The NAME of each activity would be entered into
B11A1,  B11B1,  and B11C1. Their respective AMOUNT would be entered  into  the
VALUE  field following each name in the "UPDATE CHECK" option when  you  write
your checks. This VALUE field can have the amount changed each time you run  a
new check writing pass. When the check with the B11 code in it is written, the
three amounts are totaled together and the total written on the check. On  the
statement  portion of the check, there are six lines printed; three  with  the
names  of the activities, bills, etc. with their respective amounts and  three
with  the additional information, such as account numbers, that  you  entered.
The way I used this option was to have the check entry in the "PERMANENT CHECK
REGISTER" with the AMOUNT set to zero and "SEE STATEMENT" in the NOTE field.

#33 is the ACCT.CODE whose name you want to appear as the Title on the ACCOUNT
[  D  ] activity screen. The last nine  entries on this screen  apply  to  the
MONTHLY TRANSFER ACCOUNT FRAME. The MONTHLY TRANSFER FRAME can be used for  an
activity  where three items are charged each month against a specific  account
code, as well as updating and tracking a "DAYS" and "HOURS" value.

#34  is the ACCOUNT CODE that you want this activity to be logged  under.  You
have the option of having three recurrent items being debited monthly.

#35 - #40 define the names and values of these items.

#41 - #43 are used with the DAYS-HOURS Menu Selection. #41 and #42 allow  Days
and  Hours  to be Updated on a monthly basis. #43 allows you  to  specify  the
month in which the Days and Hours are set to ZERO (0)(ie. JULY=7). Entering  a
ZERO (0) disables the [ set to ZERO ] option.

You  are now ready to define the system account codes.  These codes will  also
be added to your check entries when they are made. This way, the checks may be
totaled by category, and accounts automatically updated. Acts."A" and "C" each
have  13 codes. Acct."B" has 14. Acts."D","E", and "F" each have 2. Acts.  "G"
and  "H" have none. However, each account in reality has one more  code  since
"00"  (ie, A00 ) is also a usable code. ****** NOTE ****** While there ARE  13
available ACCOUNT CODES for ACCOUNT C, they are really ONLY usable if you  get
the  BUSINESS UPGRADE. This is because you will NOT be able to get  a  SUMMARY
printout  without it. ACCOUNT C is defined as the BUSINESS ACCOUNT !! Codes  {
A03  and A04 } are unique from the others. The amount is entered into 2  sepa-
rate  fields, and then the computer totals the 2 fields to generate the  check
amount. The purpose of this is so that 2 separate bills to the same place  can
be  paid with one check. With each of these codes, one entry goes to  the  re-
spective  A  ACCOUNT  and the second entry goes to the  BUSINESS  ACCOUNT.  An
example would be a personal phone and a "home office" phone. If you only  want
one  entry,  leave  the second one at zero ! Codes { A02, A05 and  A06  }  are
summed  each month and the value also entered into the BUSINESS ACCOUNT  file,
where they are adjusted by the "percent of use" value. This value is generated
from  the  TOTAL # of ROOMS and ROOMS USED for BUSINESS figures.  The  SUM  of
A05+A06 is entered as C15, and A02 as C16. This feature would be useful  where
one or more rooms of your home are used for Business purposes.

You will be greeted at this point  with  an additional  array  of codes to
assign. There are TWO  categories  of  business codes,  EXPENSES  and
RECEIVABLES. Codes "C01"-"C12" are expense  codes.   You have  a possibility
of assigning UP TO 66 separate RECEIVABLE  categories.  To save memory space,
however, you are granted three options: assign ZERO receivable  codes, 33, or
the full 66. BE CAREFUL with this option !!! Going from a LARGER to a SMALLER
value will destroy any defined RECEIVABLE codes, and  you will have to assign
them again. The "T00" EXPENSE code is used to remove funds from the business
account as a "DRAW", without totaling it into expenses. Codes C30-C39 are NON-
Taxable and codes C40-C49 are TAXable entries that can be used by the INVOICE
Generation Module

The next to last frame of business codes has 16 Entries:

#1  define the Sales Tax Rate as a WHOLE NUMBER ( ie. 7.25 percent ).

#2  assign the STARTING Customer Account Number.
                                                         
#3  assign a name to the "C99" code. When placed on a check entry,  this  code
takes  you  to the BUSINESS DISTRIBUTION frame, where you can  distribute  the
value  into  the business detail file and assign each entry a  code.  **NOTE**
When using the "C99" code on a check, the "LUMP SUM" value of the check is not
entered anywhere. It is the DISTRIBUTED values that are put into the system.

#4  assign the STARTING Invoice Number.

#5   sets the STARTING VALUE of the BUSINESS ACCOUNT if you  are  transferring
from some other system. If you are starting fresh, set this value to ZERO.

#6 assign the auto mileage rate used to compute auto expense under CODE "C12".

#7  enter the BASIS value of your home or office for computing depreciation.

#8 and #9 are needed in order to compute depreciation for business use of your
home. If this system will be used in an office environment instead of a  home,
set both values to one(1) for 100% usage.

#10 enter a "Y" here if you want OVERSTRIKE used on the opening and closing
sections when printing the C/D invoice. This will cause these sections to
print darker than the Main Body. Set this to "N" if the DEFAULT print mode
of your printer is LQ (Letter Quality) or NLQ (Near Letter Quality), or if
you are using something other than a DOT MATRIX PRINTER.

#11  set to a "1" will bypass the check entry portion of the Check Function.

#12  assigns  the starting sequence number of the checks you intend  to  print.
Program  requirements are that it must be 5,000 or above!! Remember this  when
you order checks.

#13 - #16 define two expense and two income codes that will be totaled by  the
UPDATE option, and displayed on the BUSINESS STATISTICS frame.

If your DOS Files ARE NOT in a the standard \DOS or \DRDOS Directory, you will
be  asked  if you wish to use the DOS "XCOPY" command or "BACKUP"  command  to
save  your data files at the end of a session. If you have DOS "XCOPY"  avail-
able,  by ALL means use it (see HARDWARE REQUIREMENTS section at  beginning)!!
It  will allow a save of only those files that were actually  changed,  rather
than backing up everything. If they ARE, this value will be set Automatically.

As I said at the beginning, these steps that we have just gone through can be
repeated at ANY time to reconfigure your check system. However, there will be
some  things set up on the FIRST run of "SETUP" which WILL NOT  repeat.  These
values will be AUTOMATICALLY protected in as much as that portion of the  pro-
gram will be "locked out" from running again.



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        Section Number 4. ****** File Updates and Maintenance ******

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I suggest that you run the check program and become familiar with it using the
values  and  data that are installed when you receive it. Then, when  you  are
comfortable  with  the program, go ahead and configure it to  your  specifica-
tions.  We will next be looking at the "CHECK" program screen by  screen,  and
becoming familiar with its varied functions, features, and operations.

As  I  said earlier, as you run the "CHECK" program, you will  find  scattered
throughout it many instruction messages, telling you what to enter or what  to
do at various places. Therefore, a detailed set of operating instructions
should NOT be necessary. If you should have any questions or problems, please
feel free to contact me by letter or phone (*NOT* collect ---- PLEASE).

The first thing that you will need to do is to enter the account access number
that  you  assigned in "SETUP". If you enter an invalid number,  you  will  be
taken  back to the DOS prompt and will have to start over again. If NO  number
was assigned, the system will proceed directly to the main MENU1.

Also, at the changing of the year, a message will be displayed advising you
that it is time to run an account summary and transfer last years files to an
archive file. This is an automatic function; just reply { Y } and it will all
be taken care of.

The  MENU SYSTEM consists of 2 Menu Screens, labeled 1 and 2, each  with  five
Selection  Boxes. We will now go through and take a closer look at  the  func-
tions in these Boxes.

               ******************** MENU 1 ********************

                         %%%%%% Account Update %%%%%%

There  are  three different forms of check entry that you  will  be  presented
with. The first is the PERMANENT CHECK FILE which you should have already  set
up. The next is the option to print additional checks NOT found in the  PERMA-
NENT FILE. The last allows you to also use a regular manual check register  to
write misc. everyday checks from, and then enter the register information into
the  computer file. If you do this, make sure that each check also includes  a
usage  code  (A01, B01, etc.) so that the internal accounts will  be  updated.
Direct CASH WITHDRAWALS should be assigned a Code of [ A01 ]. This will  auto-
matically  assign  them a sequence number of between 100-490 and  place  "Cash
Withdrawal"  in the PAY TO field. When purchasing MANUAL CHECKS, start with  a
sequence  number of AT LEAST 500 !! Also, the checks MUST be written from  the
SAME  physical  bank account with the SAME account number. The  manual  checks
must have sequence numbers from 500 to 4,9999. The note field is just for your
information.  The  program doesn't use it for anything. It is a  very  helpful
idea  to  put the account number for bills you are paying in it.  The  ACCOUNT
CODE  entry  is the A01, B01, C01, etc. codes that you  assigned  in  "SETUP".
These  will  automatically update the 8 accounts, give you a means  of  budget
control, and provide a detailed printout of where money is spent. This is  one
of the POWERFUL features of this package.

These codes are NOT an option. The program WILL NOT WORK without them!  There-
fore,  you  are REQUIRED to enter them. You will get an error message  if  you
don't, or they are not correct. I also strongly recommend that ALL entries  be
made in UPPER CASE for the sake of uniformity within the database. Some impor-
tant  fields  are forced to uppercase. A *NOTE* about "ACCOUNT CODE  I"!  This
code is used when you want to transfer funds OUT OF BANK 1 INTO BANK 2.
                                                           
Moving  along, you will next be asked if you wish to change the AMOUNT of  any
check entry. 4 lines will be displayed; the first the name of the "B" account,
and  B11A - B11B - B11C along with four values. These were explained  back  in
SETUP. Enter the amounts that you want to set now. The important thing here is
that those check entries that were given a zero AMOUNT in the PERMANENT  CHECK
FILE can now be filled in. Remember, ANY CHECK WITH A ZERO AMOUNT beyond  this
point will neither print nor be saved in the check register !!

Finally,  before  account  updating takes place, you will be  given  one  last
opportunity to verify ALL of your entries and make any needed changes or  cor-
rections. As I said earlier, extensive error checking is built into ALL phases
of this package in order to maintain the integrity of the databases. Here,  as
well as in the DEPOSIT OPTION, if an data error is detected, the accounts  are
NOT  updated and you are returned to the "MENU SYSTEM". You will then need  to
find the source of the problem and reenter all of your data for that  transac-
tion. As you exit to the "ACCOUNT SUMMARY SCREEN", another message will appear
to warn you if the bank balance is below the level that you specified.

*  DEPOSIT UPDATE * This is the option used to enter deposit information.  The
first  screen  allows  you to use the current date as defined  by  the  system
clock,  or  to manually enter whatever date you wish. On  this  first  screen,
enter  your actual BANK deposits, just as they went into the bank,  using  for
"DATE" the date you MADE the deposit. If you receive INTEREST on your checking
account, enter the interest in just as a deposit !!

On  the  next screen, you will distribute EACH deposit to the  individual  ac-
counts. For "ACCOUNT CODE" enter "A - I". You MUST enter a code and it MUST be
"A-I",  or  you will see an error message on the screen. You will also  see  a
line  that reads "REMAINING $". This is an automatic calculator that  displays
how  much of your deposit remains to be distributed as it is assigned  to  the
various accounts. When the full value of the deposit has been distributed, the
program automatically goes on to the next deposit. A ### NOTE ### on  "ACCOUNT
CODE I". This code is used when you want to make a deposit IN TO BANK 1 OUT OF
BANK 2. When using the ACCT. C BUSINESS OPTION, with codes beginning with "C",
you  will be taken to another screen where you will assign additional  deposit
distribution codes.

Here, as in the check portion, any deposits with a zero AMOUNT will be  delet-
ed.  As we leave this option, you will be given an opportunity to verify  your
deposit  entries.  Under "ACCT.CODE", there will appear not only  the  letters
"A-I", but also "T". The "T" entries are the actual bank deposits that will be
saved in the deposit register. The other entries are for account distribution,
and will not be saved. Error checking also takes place here before the updates
actually  occur. If an error is detected, you will be returned to MAIN  1.  It
will  be  necessary  to find and correct the problem, and  then  reenter  your
deposit transaction.


*  RECONCILE  ACCOUNT  * This option is used, of course, to  verify  that  the
computer  account  agrees with your bank statement. This is one  of  the  real
"work  savers" of CHEX-MASTER. No more balancing your check book by  hand.  No
more  fighting to get a jumbled stack of checks into sequence order.  No  more
going through your checkbook, pen in hand, marking off which checks just  came
back from the bank. Finally, no more adding and subtracting columns of
figures !!! Now its as easy as ABC:

A } Enter the seq. # off your bank statement of checks that have cleared.
B } Enter the date and amount of deposits that have cleared.
C } Enter the account balance from your bank statement.

You  will  then be asked if you wish to verify your entries.  Extensive  error
checking  is done in this phase of the operation. The errors that you MAY  see
reported (hopefully, there won't be any) can consist of the following:

A } One of the check sequence numbers was NOT found.
B } A deposit was NOT found for a date you entered.
C } A deposit for a given date was found, but the amount does NOT match.
D } Your account does NOT reconcile against the bank statement. You will  have
to research the reason. There could be many.
E  }  The total of cleared vs uncleared deposits does NOT  equal  the  DEPOSIT
REGISTER total.
F } The total of cleared vs uncleared checks does NOT equal the CHECK REGISTER
total.
G } Subtracting the checks that were just cleared from the old uncleared check
total does NOT equal the current uncleared check total.
H  }  Subtracting the deposits that were just cleared from the  old  uncleared
deposit total does NOT equal the current uncleared deposit total.

AS  you can see, a great deal of error checking is done to give you  peace  of
mind  that your accounts are being maintained without error. It would be  very
difficult  for most of these errors to develop. A-D can result  from  operator
error. E-H would require an internal program or machine failure to occur. If a
problem  did develop, I would be available for possible assistance  to  REGIS-
TERED  USER'S. ### NOTE ### When you access this option, you are asked if  you
wish  to enter NEW Data or use the OLD Data. Answer { NEW } to reconcile  your
account.  You would answer { OLD } if there was an error during the  reconcile
process,  you had found the error, and you were going to try again. This  way,
you WOULD NOT have to reenter the check and deposit information.

*  TRANSFER FUNDS BETWEEN ACCOUNTS * At this screen, you can  easily  transfer
funds between accounts. The introductory screen is self-explanatory. One error
check is made. It verifies that the sum of the individual accounts is equal to
ACCOUNT TOTAL BALANCE. If this error is detected, you are returned to  MENU 1.
If  the ACCOUNT "A" line is flashing, it means that a value was  either  moved
into or out of the  account to keep the system balanced. THIS IS NORMAL !!


                          %%%%%% MAINTENANCE %%%%%%

* DISPLAY ACCOUNT STATISTICS * This is self explanatory. It is a screen  show-
ing  various  summary  statistics. It is a good idea after  every   CHECK  and
DEPOSIT  update, to use the { PRINT-SCREEN } key to print off a copy  of  this
screen  to  refer to as needed. Consider this your "computer  statement".  The
bottom  line displays the names and values of "CODE A" and "CODE B" that  were
defined  in   SETUP.  When the [ A ] or [ B ] button is  pressed,  a  "window"
opens  up to allow a value to be entered. This value will be  subtracted  from
CODE  A  or CODE B respectively.  These values can also be set  in  the  setup
area.  ###  NOTE ### If a NEGATIVE number is entered, it will  be  ADDED.  The
PRESS [ C ] will allow you to credit INTEREST( or any other DIRECT deposit  or
withdrawal {use a (-) sign before the number} to the second financial institu-
tion  account.  The amount is also  added to or subtracted from  ACCOUNT  "A".
                                                           
Switch  [  D ] is tied to the { A10 } Code. The screen title is the  name  as-
signed  to  this code in SETUP. The value accumulated in  this  register  will
automatically print on the check setup to Code { A10 } in the PERMANENT  CHECK
REGISTER.  The register will then be reset to zero (0).

* PRINT CHECKS * Here you select to have the checks printed. The first display
will  tell you how many checks will be printing, as well as the  starting  se-
quence number. If this number does NOT match the next blank check, you have an
error  somewhere. Find and correct it, and then return here to  continue  with
print. When the message "PLACE CHECKS IN PRINTER" appears, do so and physical-
ly position them for proper print alignment. If you have HELP messages  turned
ON,  an  alignment  screen will appear at this point to help  you  align  your
checks. As the message will say, correct alignment will be when there is about
1/8" space between the top of the X's and the top of the check, and the "A" in
ALIGN is about 1/4" from the left edge.

If you have a PULL tractor, the first check in each run will NOT be usable !
The reason is that the tractor feed needs something to feed, and the check  is
too far down in the printer. You can overcome this problem by using the "CHECK
SAVERS" offered by the company I will discuss shortly. You may also accomplish
the  same  end  by taping a piece of pin feed paper to the top  of  the  first
check. This problem DOES NOT exist if you have a PUSH tractor !


I  have made arrangements with American Check Printers for CHEX-MASTER  user's
to obtain a special "Computer Check Ordering Kit" for only $19.95. This  revo-
lutionary  way to order checks gives you a full color check catalog,  20  full
size  check  samples, a personalized diskette and a  stamped,  self  addressed
return  envelope to place your order. User's receive savings of up to 45%  off
the  normal retail price of checks and 100 free "Getting Started"  Checks.  If
you decide to purchase 250 or more checks, you receive $20.00 off your initial
order.  CHEX-MASTER uses the "Money Counts Format", and is set up for the  pin
feed Multipurpose Checks WITHOUT attached statement (Model 200, 205, 207).

After  the checks have been PRINTED, this option will then also allow  you  to
REPRINT one or more checks. Simply follow the directions on the screen.


*  SEARCH ON CHECK OR DEPOSIT * This option does just what it says. Any  check
entry  may  be found and displayed by just entering the month and  year  along
with the "PAY-TO" field. It is NOT necessary to enter the full "PAY-TO"  name.
It will search on any part of the name as long as it is enough to  distinguish
it  from  another name. Also, if there is more than one entry that  meets  the
search parameters, they will be displayed in succession and you will be  asked
if this is the one you want. In the same way, deposits are searched by  month,
year, and amount.


* ACCOUNT { D } * Here we open up a Data Entry screen linked to ACCOUNT [ D ].
All  checks and deposits generate detail entries into a special file that  can
be  accessed  from this screen. Detail entries may also be  entered  directly.
Interest may also be automatically computed and entered into this account,  as
well  as listing the detail file to screen or print. Three sub-accounts,  D00,
D01, and D02 are available to facilitate further tracking.
                                                           
* DAYS-HOURS * This selection  takes us to another data entry screen which can
be used to track an activity with up to THREE entries made automatically  into
the business expense file at the beginning of each month, plus the ability  to
keep  a  running total on an DAYS and HOURS entry. The days and hours  can  be
updated from this screen, the entered value being subtracted from its  respec-
tive total (if a [-] value is used, it is added). The desired "C" account code
is chosen in the SETUP  frame. The name assigned to  this code is displayed as
the  title  of the screen, as well as being the code used with the  three  ex-
penses   associated with this screen when they are entered into  the  BUSINESS
DETAIL file. The names and values of the three expenses, as well as of the DAY
and HOUR entries, are set in the SETUP frame.

*  FILE BACK-UP * This has already been discussed in sufficient  detail  under
the "SETUP" option. Use this selection to back up your database AT LEAST  once
a month, maybe more often.


                       %%%%%% DISPLAY REGISTERS %%%%%%


This option presents us with a number of registers to either display or  print
using  the { S } or { P } choice. Just a brief word of explanation  should  be
sufficient. The "CHECK" and "DEPOSIT REGISTERS" contain the CLEARED checks and
deposits. You will also notice that the "CHECK" REGISTER option allows a print
or  display sorted by EITHER SEQUENCE NUMBER or ACCOUNT CODE , plus a  request
as to which year you want to display.

The  "CHECK RECONCILE REGISTER" is updated each time the RECONCILE  option  is
run. In it are placed the value of cleared and uncleared checks and  deposits,
as well as an item labeled "CMPT_BAL". This  is computed by taking the balance
from  the bank statement, and subtracting from it the UNCLEARED  checks  while
adding  the UNCLEARED deposits. This value must be equal to the  CHECKING  AC-
COUNT  TOTAL BALANCE, or an error exists. You should find this information  of
value if your account DOESN'T reconcile one day ! When the RECONCILE selection
is  made, a summary will also be printed out which displays the DATE  of  each
check run, total checks written to each account, total value of checks, and an
average of ALL the check runs for the year.

The  ACCOUNT  TRANSFER  Register contains a running summary  of  all  activity
initiated through the Account Transfer Screen.

All UNCLEARED Checks and Deposits can be viewed using the UNCLEAR Choice.

The PERMCHEX Option not only allows for the Display and printing of the Perma-
nent Check Register, but ALSO opens up a Data Entry Screen to allow the Regis-
ter to be manipulated.



%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%

        Section Number 5. ****** Business and Account Summaries ******

%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%



               ******************** MENU 2 ********************

                            %%%%%% BUSINESS %%%%%%

* STATISTICS * The RUNNING TOTAL is a year-to-year accumulated total of  GROSS
Income  and Expenses. The Expense and Income entries are reset to zero at  the
first of each year. The third line, right-hand entry indicates whether or  not
there  is a net profit for the month, using the RUNNING TOTAL and NET  INCOME.
                                                           
The left-hand entry uses values set in the SET-UP frame. Using two expense and
two  income  codes, it computes and displays the result when the  [  UPDATE  ]
option  is  selected. The displayed NAME is that of the EXPENSE code.  At  the
bottom  of  the frame are Quarterly Sales Tax stats.  These  are:  accumulated
Sales Tax DUE and Taxable, Exempt, and Total Sales since the LAST RESET. These
values should be reset at the END of the quarter AFTER filing your tax form.
Upon resetting, if an entry has added to the "PERMCHEX" Register with an
account code of "C02", a check will automatically be cut for the sales
tax amount during the next check printing.

*  ADD TO DETAIL FILE * The [ ADD ] option allows entries to be made  manually
into the detail file. Entries are also made automatically into this file  from
CHECK and DEPOSIT entries carrying a "C" account code. As was described earli-
er,  using  a "C99" code on a check brings you to the detail  screen  to  make
entries, as does a "C" code on a deposit. DO NOT enter INCOME items this way !
They MUST ONLY be entered through the Checking Deposit Entry Option.

* PRINT DETAIL FILE * The [ PRINT ] option allows printing the detail file  to
screen or printer. The printer MUST be the Default DOS printer or on LPT1.

*  INVOICE * This is where Customer Invoices are generated. Upon  making  this
selection, a Customer Name Database will open up. Be sure to make an entry for
EACH  customer  that you will be billing. A brief word regarding some  of  the
fields:  Upon entering this screen, the next sequential Customer  Number  will
appear for the next entry. Select the EDIT option to enter data. If additional
customers  are  to be entered at this time, select the ADD  option  after  the
first one is completed. You will need to fill in subsequent Customer  Numbers.
The COMPANY field MUST have an entry. Enter a [ Y ] into the TAX field if  the
customer  is exempt from sales tax. Enter a [ Y ] into the CASH field  if  you
wish this customer to be flagged as a "Cash Only" customer. The PHONE1 entries
are for Area Codes. The ZIPS field is for the Zip Code Suffix.

The actual INVOICE functions are selected from the [ OTHER ] menu selection.
We will now take a look at them one by one :
     1. The GENERATE option is used to create the actual invoice. First select
the  customer name from the database, then select the GENERATE  function.  For
Labor  charges, first enter the word "LABOR". The program will use the labor
rate that you defined in Setup. You may also enter the two NUMERIC DIGITS of
the displayed codes, and the information that you entered for these codes in
SETUP will be used. An entry for each invoice, containing invoice and customer
numbers, as well as amount, will also be automatically entered into the 
ACCOUNT "C" File
     2.  The  EDIT/DISPLAY option performs a variety of  functions,  depending
upon  option selection. If there are current, UN-PRINTED invoices, these  will
be selected automatically. These may be EDITED, other choices may only be dis-
played.  If an invoice number is entered, it will be displayed. If  the  first
name  in  the database is selected ( YOUR Company), and Invoice # is  left  at
zero, you may display a listing, by date, for ALL the invoices for ALL of  the
customers. **See item #4 for more on this selection**. Finally, if a  customer
name  is  selected in the name database and Invoice # is left blank,  you  may
select a date range to display THAT customers invoices. If NO date is entered,
all of that customers CURRENT year invoices will be displayed. You may also
use this Option in order to put an Invoice that HAS NOT yet been printed on
HOLD. To do this, set the HOLD field for all the items in said invoice to
[ Y ]. This Invoice will NOT Print until the HOLD fields are reset to [ N ].
     3. The PRINT options are the same as those of EDIT in #2 above.
     4. VIEW REPORT  was referred to in option #2 above. It will allow a  re-
display of the last generated report of all invoices for all companies.
     5.  Using LIST NAME, you may display to screen a listing of the  Customer
Name Database. Enter a "?" to display the list of available commands from  the
display screen. For example, "P" will print what is on the screen.
     6. NUMBER of COPIES selects one or two copies per invoice.
     7. FILTER to INVOICE - Use this option to select which catogory of names
from the Name File will be available to work with. The control is the letter
(C,M,S,T) that you entered into the "Business Code" field of the Name File.
     8. INVOICE MEMO allows for the creation and/or editing of a message to be
added to the bottom of your invoice. There is a seperate memo for EACH of the 
four Filter Settings. Standard Word Processor commands apply.
     9. This QUITS the OTHER menu option.

* UPDATE * This option automatically runs the INCOME and EXPENSE Summary  Rou-
tines in order to update all Business Statistics. There is NO print output.
During the running of this option, two checks are made to insure that the Income
Entries in the ACCOUNT "C" File correspond to the CheckBook Deposits made to the
ACCOUNT "C" entry. If they DO NOT, you will be so notified by an Error Message.

* INVOICE SUMMARY * This option allows you to either Display to Screen or Print
a Summary of Invoice Activity for the Entered Date. You may use it to obtain
a summary of the current days' sales activity. If an Invoice Number is entered,
a listing of that invoice may be displayed or printed.


##### BUSINESS EXPENSE ###### BUSINESS INCOME  ####### ACCOUNT SUMMARY  #####

The  following three Menu Screens all enable the same functions,  except  with
different  Data Files. BUSINESS EXPENSE deals with the Business Expense  File,
BUSINESS  INCOME  with the Business Income File, while ACCOUNT  SUMMARY  deals
with the Checking Account Files.

*  DISPLAY REGISTER * Here you will see a listing of which YEAR, AVERAGE,  and
MONTH  Summaries have already been generated and are stored, ready for use.  A
99  preceding the year denotes a YEAR Summary, a 13 an AVERAGE, and a  1 -  12
indicates a MONTH Summary (ie 991989, 131990, 81991).

* MONTH DELETE * This option deletes ALL Month Summaries.

* SELECTED DELETE * This option will allow you to select which record you want
to delete. Use the Record Numbers displayed in the Display Register option  to
make  your  selection. Depending upon your choice, you may receive  a  warning
message advising you of the advisability of deleting that particular record.

* GENERATE SUMMARY * It is from this selection that the various summaries  are
generated. These summaries are  a totaling of each of the account codes into a
separate sum. This information is then stored in a file to be printed now,  or
accessed  at a later time. When a FULL YEAR is selected, BOTH an  average  and
summary  file  are stored in a file called [ STATS.DBF ].   Averages  will  be
produced for the number of months that entries are present in the files. For a
single month entry, only the summary file is produced.

From  the [ STATS ] file, the data may be EXPORTED to another program such  as
LOTUS 123 or a graphing program. The EXPENSE summary STATS for the "C" account
are  in  a file called CSTATS.DBF, the INCOME summary STATS  are  in  separate
files  BY  DATE. Their names are of the format XX1990.DBF; where the  "XX"  is
either  a month number (1-12), a "99" denoting a full year, or a "13"  for  an
average  summary; and the "1990" is the current year. As I said  earlier,  the
other  account summaries are in a file called STATS.DBF. These are  DBASE  III
format  files. They may be converted to another format, as the  using  program
may require, with the DBASE "COPY" command (see DBASE USER's MANUAL).



%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%

              Section Number 6. ****** Utility Functions ******

%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%



                            ###### UTILITY ######

                   %%%%%% UTILITY FUNCTIONS  MENU 1 %%%%%%


*  DISPLAY  USER'S GUIDE * Provides a display where the User's  Guide  may  be
scrolled  through.  There is also a SEARCH Option, where a  selected  word  or
phrase  may  be searched for. Enter a { ? } to display  the  various  commands
associated with the Display Screen.


* PRINT USER'S GUIDE * This choice allows for generating a hard-copy output of
the  USER's  GUIDE  to the printer. To work, the printer must be  on  the  DOS
default port or LPT1. The computer will use the TYPE > PRN command.

There are also four functions to enable you to Select ON-OFF Sound,  Graphics,
Help Messages, and Auto-Manual Year Entry.

* QUIT * Exit to DOS.

*  AUTHOR  *  Information about the Author and Distribution  Company  of  this
program.

* INFORMATION * A word about this and other available programs.

* ORDER * Outputs an Order Form to the Printer ( LPT1 ).

*  DESIGN  SCREENS  * Allows you do change the Design  (colors,  box  shadows,
boarders, etc.)

                                                           

                   %%%%%% UTILITY FUNCTIONS  MENU 2 %%%%%%



* MENU 1 * Returns to the Main Menu.

* SETUP * You should already be familiar with this entry, as you have no doubt
already  run SET-UP, and it is well explained at the beginning of this  USER's
GUIDE.

*  REINDEX * This option will Recreate the index files for ALL  the  DATA-BASE
Files used in the CHEX-MASTER System. The ONLY reason that it should be neces-
sary  to use this option is if the system does not seem to be  operating  cor-
rectly. It may be that one of the index files has become damaged !!!


The easiest way to setup CHEX-MASTER is, of course, to start from scratch with
a blank account ! However, since this is probably NOT the way most people will
be  proceeding, here is ONE WAY (there are others, I am sure) to  transfer  an
existing  manual  check register over onto CHEX-MASTER. Again, an  EASIER  way
will be to allow the account to lie dormant until all checks and deposits have
cleared  the  bank. Then, merely transfer your balance into CHEX-MASTER  as  a
deposit and begin using it. If this is NOT feasible, then it will be necessary
to determine the CURRENT balance. To do this, take your checkbook balance, ADD
to  it all UNCLEARED deposits and SUBTRACT all UNCLEARED checks. Copy  ALL  of
these UNCLEARED items into the CHEX-MASTER system, along with a deposit entry
reflecting  the CURRENT balance that you determined above. A good time  to  do
this  would be when you get your statement from the bank ! ## NOTE ## This  is
VERY important !! Whether you leave the account dormant for a while or compute
a CURRENT balance, the balance value that you enter into CHEX-MASTER will have
to  be reconciled as a deposit along with all other deposits when you run  the
"RECONCILE" option !!!














%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%

                Section Number 7. ****** Order Form ******

%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%

===============================================================================
                                 ORDER   FORM
===============================================================================

        Mail to:   TOTAL LOGISTICS CONSULTING 
                   2664 HIDDEN TERRACE
                   ARCATA, CA. 95521            


       From:      Name________________________________________________________

                  Number & Street_____________________________________________

                  City________________________________________________________

                  State_____  Zip____________ Phone # ________________________

                  Where did you receive demo copy ? __________________________

                  ____________________________________________________________

  
   REGISTERED Version of CHEX-MASTER   at $24.00 ea. # ordered ____  $________

   Demo Code Key #'s _________________________________________________________  
  
   REGISTERED Version of MARKET-MASTER at $49.00 ea. # ordered ____  $________

   Demo Code Key #'s _________________________________________________________  
  
   REGISTERED Version of MLM - MASTER  at $79.00 ea. # ordered ____  $ _______

   Demo Code Key #'s _________________________________________________________  
  
   Master Product File for AMWAY       at $20.00 ea. # ordered ____  $ _______
    (ONLY with REGISTERED Version). An Update is available for $20.00 / year.

     NOTE: If you have a DEMO Version of the above programs, there is a Demo
     Code Key Number on the Program Screen. Please be sure to include this
     number for EACH Program if you DO NOT wish for a NEW DISK to be shipped.
     The Registration Number is derived from this Code Key. Thank You.  

   If a new Diskette is wanted, please indicate by Circling ONE Below:

   Circle One :   X - 5 1/4" 360k **** X - 5 1/4" 1.2m **** X - 3 1/2" 1.44m

   and include $ 5.00 S&H PER DISK. Otherwise, ONLY Registration Numbers will
   be sent for Registrations. Be sure to include Demo Code Key # from Screen.   
             
                    Shipping + Handling at $5.00 ea. # ordered ____  $ _______

   SHAREWARE Version of CHEX-MASTER     at $5.00 ea. # ordered ____  $________
   
   SHAREWARE Version of MARKET-MASTER   at $5.00 ea. # ordered ____  $________
   
   SHAREWARE Version of MLM - MASTER    at $5.00 ea. # ordered ____  $ _______

                                     If ordering in CA., 7.5% Tax    $________

                                              Total Amount enclosed  $________

===============================================================================
===============================================================================


