Infothek Document Imaging System

Copyright  1995-1997 Informatik Inc.
All Rights Reserved.
Infothek is a trademark of Informatik Inc.

info@informatik.com


T U T O R I A L


THIS IS A FAIRLY COMPREHENSIVE SYSTEM WITH MANY FEATURES AND CONTROLS.  PLEASE FEEL 
FREE TO CALL INFORMATIK INC FOR HELP, EVEN IF YOU ARE NOT YET REGISTERED.  
YOU CAN ONLY EVALUATE THE SYSTEM IF YOU KNOW HOW TO USE IT.

THE DATABASES CAN BE CREATED EASILY AND QUICKLY.  INFORMATIK INC. IS WILLING TO 
SET UP THE FIRST DATABASE FOR A NOMINAL CHARGE.


CREATE  DATABASE

Using Microsoft MS-Access create a simple database.  Make sure that one field
in the database table is called 'Imagefile' (exact spelling is important).
The Imagefile field must be large enough to hold the full path of the image files.
Infothek 16-bit version supports MS-Access v2.0 and lower.  Infothek 32-bit version 
supports MS-Access v2.0 and higher.

If you do not have ready access to MS-Access software, you can download a free 
copy of the Infothek Database Admin software from www.informatik.com/dbadmin.zip.
This program lets you create an MS-Access version 2.0 database.

Or, use the simple 'play' database PLAYDB.DBM which you can find in the application's 
directory.


INDEXING IMAGES

1.    Start up the Infothek Document program.

2.    If you use the system for the first time, you must select the database.  
Click the Database Selection button on the toolbar (filing cabinet), or choose 
Database Selection from the File menu.  The Database Selection window is displayed.  
Select the drive, directory, database and table.  Choose OK.  

The following assumes that you already have scanned in a few documents.  It does not 
matter what file name you gave to the images, in what directory they are placed, or 
in what graphics format they are saved (most popular formats are supported).  Most
scanners have their own scanning software.  If you do not have scanning software 
please download our ScanApp software (for TWAIN compliant scanners) from
www.informatik.com.

3.    From the toolbar, choose the Imaging button (camera).  Docuthek displays the
Open File dialog box.  Specify the image file that you want to open (for indexing) and
press on OK.  The Imaging window is displayed.

4.    From the toolbar, choose the Data Edit and Indexing button (pencil).  The Data Edit and
Indexing window is displayed.

*******************************************************************************************
Paragraphs 5 and 6 below can be ignored if the image does not need to be reformatted or  
relocated to another directory.  Normally this is not required.  Also, the Image File 
section in the Data Edit and Indexing window can be ignored if the image file does not
need to be reformatted or relocated.
*******************************************************************************************

5.   Normally, we want to copy the image to a permanent file, such as an optical disk.  
Click the directory field (at the top of the Data Edit and Indexing screen) or the Browse 
button next to it.  In the Document Directory dialog box,  select the directory of the 
permanent file.  Also select the Graphics Format for the new file, normally TIF.  Then, 
press on OK.  In the File Name field of the Data Edit and Indexing window, type the new 
file name.  The file name should (but need not) consist of trailing numerals, so that the 
file naming can be automated for a batch of documents (for example IMG0001).  Do not
type an extension name (unless set up differently, the system uses the graphics format as an 
extension name.  Please read the online help or contact Informatik for more information).

6.    Choose Commit New or Commit Append.  Commit New creates a new file, whereas Commit
Append appends the image as a new page to an existing file.  Only TIFF and DCX formats allow
multiple pages.

7.    Complete all the fields for the index.  You can move to the next field by pressing Enter, 
the down-arrow key or tab.  To move back, press the up-arrow key or Shift-Tab.  

Press the Confirm button (checkmark).

Docuthek features several input efficiency tools, such as record templates, automatic repeat 
entries, autotext with abbreviation codes, automatic filing of image, automatic display of next 
image, etc.  For detail please read the online help.

8.    Click on the document image that you just indexed.  This important step is required to
reactivate the imaging window.  From the File menu, select the next document that needs to be
indexed, or simply click on the 'Next File' button, or press F5.  

9.    Click the Data Edit and Indexing window to activate it.  

If you need to reformat or relocate the image file, complete the fields in the Image File
frame at the top of the Data Edit and Indexing window. Please note that the directory
information is retained from the previous entry.  If the new file name has trailing numerals
(recommended), simply press the Increment button to set the next sequential file number. 
Complete all fields and press the Commit New or Commit Append button.

10.   Enter the index information and click on the Confirm button (checkmark).

11.   Post several other image files so that we can run a meaningful query.

12.    To edit existing records, locate the record with the search function in the Data Edit and
Indexing window.  Activate the field that you want to search, then, choose the Search menu.  In
the prompt, type the search characters and press the Search button.  All matching records are
lined up and you can view them one at the time with the left and right arrow buttons, or use the
appropriate function in the File menu.  Make the necessary changes and press the Confirm button. 
To restore the data of a record, choose Restore Record from the File menu.  To delete a record,
choose Delete Record from the File menu.

  

QUERIES


1.  From the File menu, open Query.  The Query, Search window is displayed.

2.  In the Search Field, select one the fields that you want to search.

3   In the Search Operator, specify the type of filter that you want to apply.  For this tutorial, 
select 'STARTING WITH' 

4.   In the Search Filter, you can type the first few characters of a record of the selected field. 
For this tutorial, please type an asterisks (*), meaning all entries.

5.  Optionally, you can enter additional criteria in the fields of the second column or third column.

6.  In the List box, select the fields that you want listed.  Simply drag the mouse over the fields 
or click on the field names while holding down the CTRL key.

7.  Click on the Query button (green spot).  The query is executed and the matched fields are 
listed below.

8.  A table listing all the matched records is displayed.  To view the image, double-click on the record.

(To save the selections as defaults, choose Save Settings from the Setup menu.)  




VIEW A DOCUMENT IMAGE

If you want to integrate the query with the imaging system, one of the fields in the database 
table must be called IMAGEFILE.

1.   To view the image, double-click on the record on the report listing on the lower part 
of the screen.  You can click on any cell on the row; the text of the cell will become the 
heading (title) of the displayed image.  Or, press on the Imaging button(camera) or 
Function Key 12.  The image is displayed.

2.   To change the attributes of the image (size, rotation, etc), choose the View menu. 

3.    Please read the online help on how to zoom in, copy, and print.

4.   To close the image, double-click on the control in the upper-left corner of the image
window, click on the Close button in the upper right corner, or choose Close from the File 
menu.

You can also view images without running a query.  From the File menu, choose Open Image File
and specify the directory and image file name.  The new image will be displayed in the current 
window, replacing the earlier image. 

If you want to display several images, choose Open New Image from the File menu.

If  you lost an image, it is probably hiding behind the active screen.  Simply choose the Windows
menu and click the image file that you want to bring to the foreground.





