TRACC ~ FOR TRAVEL
			
			Install/Uninstall	
			General Instructions	
			Invoice Entry
			Warranty
			Pricing Schedule		


Note: This file may be printed for reference using Windows Notepad. Access SETUP.HLP for startup instructions.


Special Requirements:
May be used only with the Windows 95/98/NT platforms
Visual Basic Run-time files are required to install this program on your computer. They may be downloaded at the following URL

http://www.simtel.net/simcgi-bin/win95find.cgi?run/vb40032a.zip

A full program download including run=time files is available at:

http://wbabin.hypermart.net/tracc/trusd.zip

PROGRAM REQUIREMENTS:
Operates under Microsoft Windows versions (95, 98, NT). The program requires an IBM compatible computer equipped with VGA screen, hard drive and a mouse. Approximately 7 to 10 megabytes of disk space are needed under normal usage. A minumum of 8 megabytes of ram memory is recommended depending on multitasking requirements. All printing is based on monospaced fonts. Dot matrix printers are recommended, primarily for generating checks and multiple-copy invoices.  

INSTALLATION
From a Floppy Drive:
Click the start button. At the prompt, type A:(or B:)SETUP. Enter the directory to which the files will be copied, or accept the default. On completion of setup, double-click on the TRACC icon to start the sample program. 

From a Directory:
The installation files are contained in the zip file, TRUSD.ZIP. From Windows Explorer, locate the directory containing this file, unzip, then double-click the file, SETUP.EXE. Select the installation directory (or accept the default) and follow the prompts.

Note: The program cannot be installed simply by copying the files to your hard disk since they are in compressed format.


UNINSTALLING:
Click the "My Computer" Icon, click "Control Panel", then "Add Remove Programs". Select the Tracc entry, then click "Add/Remove"

GENERAL INSTRUCTIONS
Tracc is designed for use on Windows 95,98,NT. The program allows a 15-day trial period but is otherwise fully operational. Program accounts are automatically generated.  

Menu functions and commands are selected by clicking the mouse or by pressing [ALT] and the underlined letter. The [TAB] and [SHIFT][TAB] keys move sequentially through the entry screens. All screens except the main invoice screen may be exited by pressing [ESC] or the [Exit] button. When a client or supplier name is required, enter the record number, 1 to 4 letters of the name, or [XX] (for all) in the input box and select by clicking on the down arrow on the list box and the name. Invoices may also be selected by entering the invoice number, or letters of the passenger/client name as above. All entries are shown in upper case.

To enter dates, press [d] for the current day or 1 or 2 digits for a day in the current month. A format of dd[mmm][yy] is supported for dates in other than the current month. Do not enter hyphens. Use the format, [12JAN96].

Note: One or two sample clients and suppliers have been included. Enter "A" at the appropriate input boxes for a selection. 

The following instructions briefly cover the functions of invoicing and invoice related transactions. More detailed information is available by right-clicking on an unused portion of a form for context-sensitive help or by selecting [Help] on the main menu and clicking the appropriate heading. While the sample program generates setup files, more information on setup and installation is available by Clicking [Help], File], [Open] and selecting the SETUP.HLP file.


INVOICE ENTRY
Press the [New Inv] button. The invoice number is shown on the upper right. Type [A] in the client input box and click the down arrow to select a client. If the client selected is a Corporate or Sales Agent account, a passenger detail input box is automatically displayed for entry of the actual passenger name and address.

The new invoice may be aborted at any time by pressing the [Clear] button. 

Enter the From/To Departure and Destination points, the dates and (if any,) the additional passengers. The current (accounting) date is shown in the upper portion of the screen and may be edited if required.The invoice date may differ from the accounting date, particularly when an invoice edit is made. The due date is required for invoice aging and
the departure date is used for identifying future business on invoice listings. 

Select the currency from the appropriate list and, in the case of client cash payments, the list indicating whether the payment is in Cash or Check. Currency may be set to automatically default to the supplier's currency if selected under [Program], [Set Defaults] on the main menu.

To access the sample suppliers, type [A] in the input box and select by clicking an entry on the list. The number of passengers defaults to 1; the supplier commission percentage is displayed and Sales Tax defaults to "Y". Note: Sales Tax is automatically calculated, based on the commission percentage of base cost. If no sales tax calculation is required, remove the amount from [Setup], [Default Settings].

Enter the unit supplier Base Cost and Taxes. (Input boxes other than Total Cash will not accept negative quantities.) Note that the supplier cost is automatically displayed in the client Unit Fare and Standard Fare positions. The total price is also incremented as entries are made. 

The program will automatically extend all costs based on the number of passengers entered. If payment is to be made (partially or in whole) by credit card, enter the unit amount in the appropriate box. If previously entered on the client record, the client credit card number is displayed when the amount is entered.

The supplier commission percentage may be edited. An amount less than [1] is considered to be a percentage. Any amount above [1] is considered a dollar value. 

Unit and Standard Fares may also be edited. If the standard fare is greater than the Unit Fare, the difference is printed on the invoice as a discount. The Unit Fare is the amount used for bookkeeping purposes.
Enter the Total Cash Payment and, if required, the check number. Enter the ticket number if the supplier is an ARC account. Subsequent entries will automatically increment the ticket number by 1.

Conjunction tickets are identified by clicking the check box to the right. The ticket number will be incremented by one. 

If more than one supplier or class of traveller is required, click on the right arrow button to the left of the entries and repeat the above. Up to 4 entries may be made on one invoice. Editing previous entries may be done by pressing the left arrow and modifying the data prior to saving it. When all suppliers/travellers have been entered, click the [Save] button. 

The invoice may be printed by selecting the [Print] button, then entering comments appropriate to the current invoice. Those having a check box to the right will be retained by the program as standard comments and may be selected individually on this, and subsequent invoices. The comment lines that do not have a check box are not retained and print only on the current invoice. The consultant name may be entered.

To view the account disbursments of an invoice entry, select [Accounting],[ Display/Print], [General Journal] and enter [d] [TAB] in the start and end date boxes.

Click the [Itinerary] button to prepare and print an Itinerary. Select the appropriate entries. Select [Print] for a printout of your itinerary.

Select the [Clear] button to enter a new invoice or edit the previous entry. 

PRINTING SUPPLIER CHECKS
Select [Checks]. Enter a supplier number or first letters in the box provided and select from the list. Note: Supplier commissions are displayed as negative payable quantities instead of showing in a receivables context. This facilitates grouping payments and commissions.

To make a payment, click on the first listing of payments. The entry is transferred to the second listing. For a part payment, enter the amount in the box provided then click on the item in the second listing. The amount is shown in the Total box (or the total is adjusted in the case of multiple selections,) and the entry in the second listing is reduced by that amount. Select the [Redo] button to return the listings to their previous state, or choose whether a check is to be printed, then press the [Accept] button. Exiting the function prior to an [Accept]
aborts all selections. 

ARC REPORTS
Where an ARC supplier was used, the ARC entry may be viewed by selecting the ARC button on the main menu. Enter the date parameters and [Select] button. Select Test or Final. The latter automatically posts to the payables and the bank trust account. If comparing with a previous ARC report issued by the bank, entering the actual cash amount will generate a variance. If a variance has been generated, an ARC expense (variance account) is updated along with a bank adjustment.

Note: Double click the "Setup.Hlp" file (or access the help file from the program) for a listing of program features and basic operations setup.


LIMITED WARRANTY

The Seller Warrants:
That the software will perform substantially in accordance with the accompanying written materials. 

The seller disclaims all other warranties, either express or implied, to the maximum extent permitted by law.

Buyer Remedies:
The entire liability of the seller and the exclusive remedy shall be at the seller's option, either (a) the return of the price paid or (b) modification and replacement of software that does not meet the conditions of the
warranty.


The Buyer Agrees:
1. That each copy of the software program purchased will be used for one only stand-alone computer.
2. That the software is owned by the seller, and that copies will be made only for backup or archival purposes.
3. That the software will not be reverse-engineered, de-compiled, disassembled, modified or merged into another program.


PRICING 

Tracc For Travel ..........................  $249.00 USD
   
			
Pricing includes unlimited e-mail or telephone (long distance charges may apply) support and automatic updates with respect to changes in payroll or tax formula for a period of one year from purchase. 

Modifications to payroll formulas, taxes, etc. are optionally available at $25.00 per year beyond the first year. Optional updates may be made available at quoted prices.


Purchase Information:
Click on the "Order Now!" button on the following website for secure, on-line credit card purchase or send check or money order made out to the following along with your e-mail address to:
           
 	     W. Babin
             P.O. Box 433
             Rodney, On. Canada
	     N0L 2C0

The website may be accessed by clicking the [Setup][About] menu items within the program.

http://wbabin.hypermart.net/

                 
A registration key will be emailed to you along with instructions for activating full program operation.